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THE CITY OF NASHUA

Financial Services

"The Gate City"

Purchasing Departatent

January 15, 2019
INVITATION TO BID

2019 CIPP Lining Project
IFB1087-021219

The City of Nashua, NH invites qualified firms to submit bids for construction related to the 2019 CIPP Lining Project.
The Contract will be awarded following approval by both the Board of Public Works and the Board of Aldermen.

The scheduled work for the 2019 CIPP Lining Project consists of work on various residential and arterial streets in
Nashua. Work includes approximately 22,325 linear feet of cure-in-place pipe (CIPP) lining, sewer manhole
rehabilitation, installation of new sewer manholes, point repair of sewer lines al various locations, and miscellaneous other
sewer and paving items.

The City is now accepting submittals electronically via Bid Express. Please review the attachments, Bid Express Vendor
Guide and Vendor Set-up Guide for more information. If a Bidder chooses to submit a paper copy, they must be submit
one (1) original and two (2) copies c/o Central Purchasing, 229 Main Street, Nashua, Room 128, NH, 03061, in sealed
envelopes clearly marked “IFB1087-021219 - 2019 CIPP Lining Project”. Regardless of the method of submission, bids
must be received no later than 3:00 pm on Tuesday, February 12, 2019. Bids will be opened and publicly read at that
time. Results showing all bidders’ identities and their respective bid amounts will be available on our website,
www.nashuanh.pov, under Services; Bid Opportunities; Bid Results, (Refer to Document IFB1087-021219, within
twenty-four (24) hours after the opening.

Bids must be submitted in the format provided and address the items specified in the bid package. The City of Nashua
may reject any or all of the bids on any basis and without disclosure of a reason. The failure to make such a disclosure
shall not result in accrual of any right, claim or cause of action by any unsuccessful bidder against the City of Nashua.
The City of Nashua reserves the right to waive any irregularities when the public interest will be served thereby. The City
of Nashua also reserves the right to negotiate any change or amendment in any bid without soliciting further bids if the
action is necessary for the best interest of the City of Nashua.

A MANATORY pre-bid conference will be held at 10:00 am, Wednesday, January 23, 2019 at the City of Nashua
Division of Public Works, 9 Riverside Street, Nashua, NH 03062. You or your representative(s) are required to attend
this meeting if you intend to submit a bid. The meeting is an opportunity for the City of Nashua to overview the project
and objectives, and participants to request additional information directly from City of Nashua staff managing or
participating in the project.

Beginning Monday, January 14, 2019, bid documents will be available electronically from the City of Nashua website:
www.nashuanh.gov, under Services, Bid Opportunities; Current Bids; (Refer to Document IFB1087-021219. One (1)
copy of video inspections of some sewers will be distributed to each contractor attending the MANDATORY
prebid meeting. Please note paper copies will not be available.

No bid documents are available at the Central Purchasing Office.

Delivery of the Bids shall be at the Vendor's expense. The time of receipt shall be considered when a Bid has been
officially documented by the Department, in accordance with its established policies, as having been received at the
location designated above. The City of Nashua accepts no responsibility for mislabeled mail. Any and all damage that
may occur due to shipping shall be the Vendor’s responsibility.

1FB01087-021219 2019 CIPP Lining Project
229 Main Street * Nashua, New Hampshire 03061 ¢ Phone (603) 589-3330 e Fax (603) 589-3233

Postmarks or other timestamps wil! not be accepted in lieu of actual delivery. The firm can use whatever delivery
mechanism it chooses as long as it remains clear that the firm is responsible for submissions prior to the date and time.

The City of Nashua assumes no liability for the payment of costs and expenses incurred by any bidder in responding to
this request for bids. All bids become the sole property of the City of Nashua. This request for bids is not a contract and
alone shall not be interpreted as such but rather serves as an instrument through which bids are solicited.

A sample contract is included with the Bid Specifications.

The project timeline is as follows:

Date Time/Location

Bid Documents Monday, January 14, 2019 On City of Nashua Website Only

10:00 am
Mandatory Pre-bid Meeting Wednesday, January 23, 2019 DPW Engineering

9 Riverside Street, Nashua, NH
Deadline for Questions to be

9 :

submitted in writing Tuesday, February 5, 2019 10:00 am
Answers/clarifications posted Thursday, February 7, 2019 5:00 pm
Bid Due Tuesday, February 12, 2019 3:00 pm Purchasing Department

Vendors are encouraged to submit questions via email; however, the City of Nashua assumes no liability for assuring
accurate/complete email transmission/receipt and is not responsible to acknowledge receipt. Inquiries must be submitted
in writing, citing the IFB title, IFB number, Page, Section, and received no later than Tuesday, February 5, 2019 at
10:00 am to
Paul F. Hayner, Jr., PE
Email: phayner(@hayner-swanson.com

The City of Nashua will consider all timely-received questions and requests for change and, if reasonable and appropriate,
will issue an addendum to clarify or modify this IFB. Answers to vendor submitted questions and other addenda will be
posted under document JFB1087-021219 the City of Nashua website; www.nashuanh.gov, under Services; Bid
Opportunities; Current Bids; (Refer to Document IFB1087-021219 no later than Thursday, February 7, 2019 at 5:00
pm.

All bids are binding for ninety (90) days following the deadline for bids, or until the effective date of any resulting
contract, whichever is later.

The successful bidder must maintain the following lines of coverage and policy limits for the duration of the contract. Any
subcontractors used by the successful bidder are subject to the same coverage and limits and is a subcontractor of the
successful bidder and not the City of Nashua. It is the responsibility of the successful bidder to update Certificates of
Insurance during the term of the contract. Liability limits are as follows:

> General Liability: $1,000,000 per Occurrence
$2,000,000 Aggregate

> Motor Vehicle Liability: $1,000,000 Combined Single Limit
*Coverage must include all owned, non-owned and hired vehicles.

> Workers’ Compensation Coverage according to Statute of the State of New Hampshire:
$100,000 / $500,000 / $100,000

IFBO1087-021219 2015 CIPP Lining Project
Page | 2

The City of Nashua must be named as an additional insured on all liability certificates.

All bidders and subcontractors at every tier under the bidder will fully comply with NH RSA Chapter 281-A,
‘Workers’ Compensation”.

It is the responsibility of the Contractor to submit to the City of Nashua certificates of insurance for the Contractor and all other
subcontractors prior to the start of the project. It is the responsibility of the Contractor to provide the City of Nashua with
updated certificates of insurance for the Contractor and all subcontractors 10 days prior to the expiration of coverage. The City
of Nashua may, at any time, order the Contractor to stop work, suspend the contract or terminate the contract for non-
compliance. All subcontractors are subject to the same insurance requirements as the Contractor.

No bid will be considered unless accompanied by a bid security in the form of a Bid Bond, in an amount not less than five
percent (5%) of the Bid.

The successful Contractor will be required to post a 100% Performance Bond and a 100% Payment Bond in an amount equal to
the Contract Award.

Cost of bond premiums to be included in the Unit Prices of the Bid Schedule.

The City of Nashua is exempt of all taxes. All bids must be F.O.B Nashua, NH. All bidders must comply with all applicable
Equal Employment Opportunity laws and regulations.

Pursuant to NRO 5-78 (F), the Purchasing Manager shall not solicit a bid from a contractor who is in default on the payment of
taxes, licenses or other monies due the City of Nashua. Therefore, this bid request is void as to anyone who is in default on said

payments.

The City of Nashua supports the concept of purchasing products that are biodegradable, can be or have been recycled, or are
environmentally sound. Due consideration will be given to the purchase of such products. If you are bidding on any such
products that qualify, please so indicate in a cover sheet by item number and description.

Respectfully
C1.

Dan Kooken
City of Nashua Purchasing Manger

kookend@nashuanh.gov

{FB01087-021219 2019 CIPP Lining Project
Page | 3

DIVISION 2

INSTRUCTIONS FOR BIDDERS

TABLE OF CONTENTS

INSTRUCTIONS FOR BIDDERS

Page
Article 1 - Defined Terms 0... eccssessesssscecesssccecsescssssssssssesessersssseseseeesescsssesssssececsesesessseseusvseassessedcaesenseeees 2
Article 2 - Copies of Bidding Document .............:cssscesssssssssssssssssssescsesescsesessssssesescssscesessesesesssssesesssearsacececs 2
Article 3 - Qualifications of Bidders... csssssssssesssssscsesssescsesssesssssscsssescscssseseessececssscasscecacanscseavavavavevanes 2
Article 4 - Pre-bid Conference... ceeseessssssseseressecsssesscsesssesessssssessesessscsestscssesseesescesscssscseceseseseseeessasacseceenes 2
Article 5 - Site and Other Areas... esesssscesscneesessseseseecsesesesesssesseesseessescscseseseeseeesesescacssscesssecsnscesssscsssces 2
Article 6 - Interpretations and Addenda............cccssscssssssscssescssscesencsssescscessssssssscevscssssssssssevacessesesscsvecsesaeseere 2
Article 7 - Bid Security ........ccccssessssssssssssscssssescsesscsessesssesstsesscsusssssessssssscsesecsessescssssessuavsssasavacsacacseatsacnenscass 3
Article 8 - Comtract Times... eeessscssssssescesesececesccescssssensssnassessassacsssesesessseneseescacsssssesssacasecesesstsavecesseseeses 3
Article 9 - Liquidated Damages... cesssescsssssecesecesescsscesesssesesessssstscssscssceencsesesssseesacacsssssssssussesssecsneceras 3
Article 10 - Subcontractors, Suppliers and Others...........cccccscsssssssssssssssssessescsssssssssesecevscsessesnecscacsesecesersenees 3
Article 11 - Preparation of Bid... ceeceessssscesecessssssssesesesentesescsssesssssesesssusesersuscsesssasssesassssessencavereceeeseaears 4
Article 12 - Basis of Bid; Evaluation of Bids wo... cccccccsccccsescesscsscescesecscoscescessssecescessesccascaucasensceasecssensceess 4
Article 13 - Submittal of Bid oo... cc eceesscesecsesssssssesssnsesscesescecsenesesesenessscesesssstessscssecssesesssecssceveccanecssees 5
Article 14 - Modification and Withdrawal of Bid...........ccesesssssssssssssersesssesececcsesessesssssssssvessssssevscscesesescscere 5
Article 15 - Opening Of Bids... ccsssseseesssccessesssscseseseesessensecsssssesessesssssesesssseseesssesesenessaeecscecscacecscarasacs 5
Article 16 - Bids to Remain Subject to Acceptance..........cccssssssssssssscsssssesescsssssesesssssscesacscsesssecasseecaceearacers 5
Article 17 - Award of Contract... ccsssssssssssssenesssenssestsecesssesssesssusesscsssesesesssesseseessessscesscsceseceresscecacavecasaes 6
Article 18 - Contract SeCUrity 0... ctccssecsseesssescssesnsssesesesesssssacsescsessessesssccecsesesssesssensessscsessssssseescscevsaesterscass 6
Article 19 - Signing of Agreement... csessssscsssssssesssssesssesesssesescsesssesscssseseassesecesssscesscssscssecssscecscssacevaevaes 6
Article 20 - Retainage ..........ccsscsssssssssscssssssessesescesessesesssecsecscessecsesscsssssesssscsssssssscsssseassosseacereacaccatssesenarananeasas 7
Article 21 — Appeal by Bidders... ccseeessssesenssecesseseeessseseseseceesesussesessssessesssseesescacssaesesesssesacesesarsereses 7

IB-1 of 7

INSTRUCTIONS FOR BIDDERS

ARTICLE 1 DEFINED TERMS

1.01 Terms used in these Instructions to Bidders will have the meanings indicated in the General
Conditions and Supplementary Conditions. Additional terms used in these Instructions to
Bidders have the meanings indicated below which are applicable to both the singular and plural
thereof:

A. Bidder — The individual or entity who submits a Bid directly to OWNER.

B. Issuing Office — The office from which the Bidding Documents are to be issued and
where the bidding procedures are to be administered.

C. Successful Bidder — The lowest responsible Bidder submitting a responsive Bid to whom
OWNER (on the basis of OWNER’s evaluation as hereinafter provided) makes an award.

ARTICLE 2 COPIES OF BIDDING DOCUMENTS

2.01 Bidding Documents are available electronically City’s web site, www.nashuanh.gov, under
Services; Bid Opportunities; Current Bids. Hard copies are not available.

2.02 Complete sets of Bidding Documents must be used in preparing Bids; neither OWNER nor
ENGINEER assumes any responsibility for errors or misinterpretations resulting from the use of
incomplete sets of Bidding Documents.

ARTICLE3 QUALIFICATIONS OF BIDDERS.

3.01 To demonstrate Bidder’s qualifications to perform the Work, each Bidder must submit a
completed Construction Contractor’s Qualification for Engineered Projects.

ARTICLE 4 MANDATORY PRE-BID CONFERENCE

4.01 A MANDATORY pre-bid conference will be held on the date and time prescribed and at the
place indicated in the Advertisement or Invitation to Bid. Representatives of OWNER and
ENGINEER will be present to discuss the Project. OWNER will transmit to all prospective
Bidders of record such Addenda, as OWNER considers necessary in response to questions arising
at the conference. Oral statements may not be relied upon and will not be binding or legally
effective.

ARTICLE 5 SITE AND OTHER AREAS

5.01 The Site is identified in the Bidding Documents. All additional lands and access thereto required
for temporary construction facilities, construction equipment or storage of materials and
equipment to be incorporated in the Work are to be obtained and paid for by CONTRACTOR.
Easements for permanent structures or permanent changes in existing facilities are to be obtained
and paid for by OWNER unless otherwise provided in the Bidding Documents.

ARTICLE 6 INTERPRETATIONS AND ADDENDA

6.01 All questions about the meaning or intent of the Bidding Documents are to be directed to
ENGINEER. Interpretations or clarifications considered necessary by ENGINEER in response to
such questions will be issued by Addenda and posted on the City of Nashua website. Deadlines
for submission of questions can be found on the project timeline contained within the Invitation
for Bids. Only questions answered by formal written Addenda will be binding. Oral and other
interpretations or clarifications will be without legal effect.

IB-20f7