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THE CITY OF NASHUA “The Cate City’

Division of Pubkic Health and Community Services
Community Services Department

June 7, 2016

To: John Griffin, CFO; Daniel Kooken, Purchasing Manager
From: Bobbie Bagley, Director, DPHCS
Subject: Renewal of Medical Director Contract for FY17

Alexander Granok, MD, an independent contractor, has served as_ the
Division of Public Health and Community Service’s Medical Director for
the past five (5) years.

The Division is required to have a physician serve as Medical Director

in order to maintain clinical licensure. The Medical Director is
responsible for reviewing and approving all clinical Standards of
Operations for the clinic as well as for disease investigations. The

Medical Director provides clinical consultation to the Advance
Practice Nurse Practitioner, the Community Health Department Staff,
and the Environmental Health Staff when needed.

Dr. Granok is a weli-known and respected Infectious Disease doctor.

The attached contract is effective July 1, 2016 through June 30, 2017
in the amount of $10,800 to be paid at $900 per month.

In accordance with § 5-83(A) Professional Services, the Division of
Public Health recommends that the contract with Alexander Granok, MD
located at 399 Daniel Webster Highway, Merrimack,. NH, be renewed for
an additional year.

229 Main Street » Nashua, New Hampshire O306C | Phone (603) 589-3307 » Fax (603) 594-3434

INDEPENDENT CONTRACTOR AGREEMENT

This agreement is made this ___ day of , 2016 between the City of
Nashua, New Hampshire (hereinafter “City’), with a mailing address 229 Main Street,
Nashua, NH 03060 and Alexander Granok, MD (hereinafter “Contractor’), with a
mailing address of 399 Daniel Webster Highway, Merrimack, NH 03054. The City of
Nashua, Division of Public Health and Community Services (DPHCS) and Alexander
Granok, MD (collectively referred to as the “Parties”) hereby enter into this Independent
Contractor Agreement (hereinafter “Agreement”’) under the terms and conditions set
forth below.

PURPOSE OF AGREEMENT

The Nashua Division of Public Health and Community Services desires to enter into this
agreement with a physician for periodic medical consultation on matters pertaining to
communicable diseases, emergency preparedness, chronic disease prevention; and for
authorizing the Department's standing orders, on an annual basis, for immunization,
sexually transmitted disease, and other clinics.

SCOPE OF SERVICES

The Contractor will provide medical oversight to the Nashua Division of Public Health on
matters pertaining to communicable diseases, emergency preparedness, chronic
disease prevention, and school health issues.

1. The Contractor shall provide consultation to the APRN, Community Health
Department Staff, Environmental Health Department staff and _ the
Epidemiologist relative to the treatment of infectious diseases and disease
investigations.

2. The Contractor will review the appropriate DPHCS Policy and Procedure
manuals at least once per year and shall make recommendations for policy and
procedure changes as indicated.

3. The Contractor will review and sign the DPHCS standing orders on an annual
basis.

4. The Contractor will meet with DPHCS Division Director and Manager of the
Community Health Department aft least twice on an annual basis.

5. The Contractor will provide medical advice to the Division Staff on policy and
practice issues related to prevention and control of diseases of public health
importance.

6. The Contractor will serve as the Lab Director for the DPHCS Clinical Laboratory
Improvement Amendments (CLIA) License with the State of New Hampshire.

TIME PERIOD

This contract is in effect from July 1, 2016 to June 30, 2017.

QUALIFICATIONS

The medical consultant shall possess and maintain a medical degree and a valid
license to practice medicine within the State of New Hampshire. Copies of said medical
degree and NH licensure shall be provided prior to execution of this agreement.

PAYMENT FOR SERVICES

1. The City shall pay the contractor at the rate of $ 900.00 (nine hundred dollars)
per month.

2. Monthly Invoices may be submitted electronically by e-mail or in hard copy to
the Director of the Division of Public Health and Community Services.

INSURANCE COVERAGE:

The Contractor’s liability insurance shall be provided by the City of Nashua for the
scope of services listed within this contract for the duration of the contract.

INDEPENDENT CONTRACTOR

The Contractor agrees that he is completely independent from tne City and is not an
employee of the City. The Contractor warrants that he may work for other individuals
and/or entities. The City shall not supervise or directly control the work of the
Contractor. The City does reserve the right to inspect the work being performed and to
determine whether it is being performed in an appropriate manner. The Contractor shall
have the ultimate authority to determine the hours of work, the length of workdays, the
means and methods of performance of the work, and the City shall not interfere in this
regard, except when necessary to carry out the efficient and effective work of the City.

TERMINATION

Notwithstanding anything in this contract to the contrary, the City, or the Contractor,
may terminate this agreement without cause upon thirty (30) days written notice to the
other party.

CHOICE OF LAW AND VENUE

The laws of the State of New Hampshire shall govern this Agreement exclusively and

any litigation relative to this Agreement shall be brought to a court located in the State of
New Hampshire.

SIGNATURES:

The terms and conditions of this agreement are agreed to by the parties upon signature
below.

For the City of Nashua:

James Donchess
Mayor

Date:

For Alexander Granok, MD

Alexander Granok, MD
Contractor

Date:

THE CITY OF NASHUA “the Gate City’

Financtal Services

Purchasing Department

June 9, 2016
Memo #16-161

TO: MAYOR DONCHESS
FINANCE COMMITTEE

SUBJECT: | RENEWAL OF ANIMAL CONTROL SERVICES CONTRACT FOR FY17 (VALUE:
$99,081)
DEPARTMENT: 171 COMMUNITY SERVICES; FUND: GENERAL FUND
ACCOUNT CLASSIFICATION: 56 COMMUNITY EXPENSES

Please see attached communication from Bobbie Bagley, Director, DPHCS dated June 7, 2016 for
information related to this contract award.

Pursuant to NRO § 5-84 Special Purchase Procedures A. (4) Sole-source procurements, where the
proposed purchase is manufactured by only one company.

The Director, DPHCS and the Purchasing Department recommend awarding this contract to the Human
Society for Greater Nashua Corporation (HSFN) of Nashua, NH in an amount of $99,081.

Respectiully,

‘Dan Kodken
Purchasing Manager

Cc: B Bagley J Graziano

229 Main Street « Nashua, New Hampshire O3061 « Phone (603) 589-3330 e Fax (603) 589-3344

§) THE CITY OF NASHUA "The Gate City"

Dyvrston of Pubtic Health and Community Services

Community Services Department

June 7, 2016

To: John Griffin, CFO; Daniel Kooken, Purchasing Manager
From: Bobbie Bagley, Director, DPHCS

Subject: Renewal of Humane Society Contract for FY17

The Humane Society for Greater Nashua Corporation (HSFN), has provided
shelter, pound, isolation and quarantine services for the City of
Nashua. HSFN has been the provider of these services for the City for
over 20 years.

Nashua Revised Ordinances section 93-7 states, “The Mayor, with the
assistance and cooperation of the Dog Officer, shall select a suitable
‘place of confinement for impounded animals and those held under
suspicion of rabies and after biting.” HSFN has a proven record of
providing impoundment and quarantine services. It has the facility
space to accommodate the needs of the City of Nashua’s Pound, and the
HSFN staff has worked closely with the City’s staff throughout the
years to develop sound policies and procedures to adequately provide
efficient and effective methods of handling impoundment and quarantine
services.

The Division of Public Health and Community Services, Environmental
Health Department and the Nashua Police Department Animal Control
Officer work closely with HSFN and oversee the contract deliverables
and communications with HSFN.

The attached contract is effective July 1, 2016 through June 30, 2017
in the amount of $99,081, to be paid in equal monthly installments.
Services include shelter for dogs, cats, rabbits and various other
small animals, adoption of stray animals, veterinary services for
stray animals surrendered to the HSFN, owner location of stray
animals, quarantine of unvaccinated dogs and cats which have bit a
human or another animal, and processing of animals found to be
positive for rabies.

In accordance with § 5-84 A (4) Special Purchasing Procedures for
Sole Source Procurements, the Division of Public Health recommends
that the centract with HSFN lecated at 24 Ferry Road, Nashua, NH, be
renewed for an additional year.

229 Main Street » Nashua New Hampshire O306C | Phone (603) 589-3307 » Fax (603) 594-3424

AGREEMENT
Humane Society for Greater Nashua Corporation and the City of Nashua, NH

AGREEMENT made this day of 2016 by and between the City of
Nashua, New Hampshire (hereinafter “City’’), a municipal corporation with a principal place of
business at 229 Main Street, Nashua, New Hampshire 03061 (the “City”) and Humane Society for
Greater Nashua Corporation (HSFN) of 24 Ferry Road, Nashua, NH, 03064, (hereinafter
“Contractor”) (collectively referred to as the “Parties’”). The Parties hereby enter into this
Independent Contractor Agreement (hereinafter “Agreement”) under the terms and conditions set
forth below.

SCOPE OF SERVICES
The Contractor agrees to perform the following services for the City:

The Humane Society for Greater Nashua Corporation shall be the designated “Pound” for the City
of Nashua, NH and will be responsible for animal impoundment services to the City of Nashua, NH
as outlined in this Scope of Services.

1. The HSFN will provide the following impoundment and quarantine services for animals
impounded by the Animal Control Officer or a Nashua Police Officer:

10-Day Bite Quarantine of canines (stray and owned);

10-Day Bite Quarantine of owned felines;

10-Day Bite Quarantine of owned ferrets;

7-Day Impoundment of stray canines;

Impoundment of stray felines for those with permanent ID only

impoundment of stray ferrets for those with permanent ID only

2. In accordance with RSA 466:18-a, and Nashua Revised Ordinances 93-6 Impoundment of
dogs, cats and ferrets found at large, HSFN will become the lawful owner of any unclaimed
animals as follows:

Canines— After 7 days

Felines— Immediately if no permanent identification is found

Felines— After 7 days if permanent identification was found, but the animal remained
unclaimed

Ferrets— Immediately if no permanent identification is found

Ferrets-- After 7 days if permanent identification was found, but the animal remained

unclaimed
The HSFN shall be responsible for the care of any animal of which it becomes the lawful owner.

3. The HSFWN shall provide 24/7 access to the facilities to the Animal Control Officer and/or
officers of the Nashua Police Department.
1

4. In accordance with Nashua Revised Ordinances Chapter 93-6 Impoundment of dogs, cats
and ferrets found at large, the Contractor will post a monthly listing of all strays available
for adoption on the HSFN website.

5. In accordance with State of New Hampshire Law, no wildlife of any kind will be
accepted into the shelter living or dead.

6. HSFN will be required to provide the following services for any animal subject to
impoundment from the Animal Control Officer or Nashua Police Department:

* HSFN will maintain records of all animals accepted at the shelter;

e If contact information is provided, HSFN will be responsible for notifying by telephone,
text, email, fax or postal mail, within a reasonable time period not to exceed 24 hours,
the owners of all animals brought to the shelter by the Animal Control Officer or Nashua
Police Officers;

e HSFN will retain confirmatory proof of notification of the owner;

e HSFN will verify Rabies vaccinations for post-quarantine animals;

e Provide impounded animals with adequate food, water and shelter;

7. HSFN will provide, or ensure provision and payment of, all rabies-related services for
canines, felines and ferrets for the City of Nashua impounded by the Animal Control
Officer or a Nashua Police Officer only, in accordance with RSA 436 Rabies Control.

8. HSEN will ensure the proper handling of any remains of animals that have been prepared
for rabies testing.

9. HSFN will provide a copy of Post Bite Veterinarian Reports to the Nashua
Environmental Health Department within 48 hours of veterinarian exam for animals
impounded/quarantined at HSFN. Post Bite reports may be submitted by postal mail or

electronically to EH@NashuaNH.Gov.
CITY RESPONSIBILITIES

The City of Nashua will be responsible for the oversight of the Contract with the Humane Society
for Greater Nashua and will work with HSFN to develop service procedures including but not
limited to: animal impoundment procedures; rabies protocols; provide coverage of Animal Control
Officer responsibilities during times that the ACO is not available; assist the HSFN with owner-
identification and notification; cooperate with NH Fish & Game for the handling of wild or feral
animals; the ACO will obtain, become trained in the use of, and utilize a microchip scanner to
determine if an animal is owned or stray; and will pay $50.00 each for the replacement of facility
keys lost by the Animal Control Officer or Nashua Police Department employees. The City will
not impose any adoption criteria to be used as HSFN has policies and procedures in place
regarding adoption of animals. No obviously sick or injured animals will be deposited at HSFN
by any city agent.

PLACE OF PERFORMANCE

The work described above shall be performed at Humane Society for Greater Nashua Corporation,
24 Ferry Road, Nashua, NH 03064 or in Humane Society approved foster families or facilities.

TIME PERIOD

The Contractor agrees to commence work on July 1, 2016 and complete all functions required in a
timely, professional and competent manner. This Agreement will expire on June 30, 2017.

TERMINATION CLAUSES

The City or Contractor can terminate this Agreement, with a 90-day written notice. The City will
pay the Contractor a prorated amount for all services performed up to that date. The City is entitled
to all contract-related notes, drafts and documents produced by the Contractor up to that date.

PAYMENT FOR SERVICES

The Contractor will be paid as follows:

The Contractor will be paid in monthly increments of $8,256.75. Payment will be made through the
City payment system. Total contract amount for program expenses cannot exceed $99,081.00.

REPORTING

The City shall not supervise or directly control the work of the Contractor. The City does
reserve the right to inspect the work being performed. The Contractor shall have the ultimate
authority to determine the hours of work, the length of workdays, the means and methods of
performance of the work, and the City shall not interfere in this regard.

The designated City Representative for this Agreement is the Director of Public Health and
Community Services. All notices, project materials, requests by Contractor, invoice forms,
monthly reports, and any other communication about the contract, shall be addressed or be
delivered to the City Representative.

The City of Nashua’s Health Officer and Animal Control Officer both have Statutory Authority
over the Impoundment and Quarantine activities within the City of Nashua. By signing this
Agreement, the Contractor agrees to abide by the Statutory Authority granted the Health Officer
and the Animal Control Officer under NH RSA 436 and 466, as well as by the Nashua Revised
Ordinances, Chapter 93, Animals.

All concerns regarding this Agreement and the Scope of Services described within this
Agreement shall first be directed to the Division of Public Health and Community Services
Director. The Director shall bring forward any concerns to the appropriate City department or
City Official.

The Contractor shall submit by e-mail, an electronic copy of the required Impoundment &
Quarantine Monthly Report to the Division of Public Health and Community Services Director.

The Executive Director and/or the designated Directors of the HSFN shall meet with the
following City staff at least two (2) times per year to review the monthly reports and contract
deliverables: Director of the Division of Public Health and Community Services, Health Officer,
Animal Control Officer, Chief of Police or designee, and Finance Manager for the Division of
Public Health and Community Services.

CITY INSPECTION OF PLACE OF PERFORMANCE AND CONTRACT MATERIALS

The Contractor’s Place of Performance shall be subject to inspection and compliance with the
City of Nashua’s Revised Ordinance 93-3, Keeping and Housing Animals. This shall include: the
location, construction, erection and sanitary condition of all structures used in the fulfillment of the
Scope of Services of this Agreement. In accordance with NRO 93-3, the Contractor shall submit
any plans to the Board of Health before any building used in the keeping and housing of animals
under this Agreement shall be constructed, altered, extended or moved.

The books, records, documents and accounting procedures and practices of the Contractor related
to this contract shall be subject to inspection, examination and audit by the City, including, but
not limited to, the contracting agency and Corporation Counsel.

The City will provide at least 48 hours notice of inspection.
SUBCONTRACTORS

The Contractor may, at his/her discretion and at his/her own expense, employ such
subcontractors as may be necessary for the performance of work. The Contractor agrees to pay
any wages, taxes, unemployment insurance, withholding taxes, and workers’ compensation
insurance required by law for subcontractors. Said subcontractors will not be paid or supervised
by the City. The Contractor shall provide the City with prior notice of the Contractor’s intent to
employ subcontractors to perform any services required by this Agreement. The City shall have
the right to reject any subcontractors for good cause. Prior approval by the City of a
subcontractor is not required in emergency situations.

INSURANCE

The Contractor agrees to provide his/her own workers’ compensation and liability insurance for
work performed, naming the City as additional insured. The contractor must maintain required
limits of coverage for the duration of the contract/project.

Prior to commencement with the project, the selected agency/individual will be required to
provide proof of insurance, ten (10) days prior to commencing work under the contract document
and will notify the City of any changes in coverage or change of carrier should they deviate from
the following:

- Comprehensive General Liability - $1,000,000 per occurrence/$2,000,000 aggregate -
City of Nashua must be named as an additional insured.

- Workers' Compensation by a Class A Carrier as required by statute/Employers' Liability
of $500,000/$500,000/$500,000.