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Finance Committee - 10/16/2019 Page 3
Alderwoman Caron

Thankyou | have several and not that | don’t think this is a good idea but | think there are several issues. It
really needs to be looked at by Park Rec and get some ideas of how many hours are on there. Also, that’s
going to deplete their CERF account by $13,000.00, that leaves them at about $13,000.00 left in their account
for the Fire Department. My question to you Mayor would be, would it behoove us to table this until we have

some answers as to whether this truck is suit able for Park Rec and get some information from the Fire
Department.

Mayor Donchess

Well of course they’ve got no one from the Fire Department here. We want to make sure the deal goes
through. So what if we leave it, | mean | think we should keep the truck if it is of use to Park Rec, | mean it’s
$13,000.00; probably new the vehicle costs | don’t know $150,000.00.

Mr. Caggiano
Yeah | think this one is $133,000.00.

Mayor Donchess

So we are getting it at 10%. And if it is not okay, Nick will check it out tomorrow and if it is not okay, we will get
together with the Fire Department, and maybe with your authorization, right now if it is not okay with Parks we
will trade it in, how’s that?

Alderman O’Brien

It is good and then Mr. Mayor, if | may, did | quote, | added the $13,000.00 to the $133,000.00 should | have
done that on the purchase of it?

Mayor Donchess

| think you should yeah. So Nick will check it out, if it checks out, which it probably will, we will go forward as
proposed. If it for some reason does not check out, we will trade it in and tell you next time, how’s that?

Alderman O’Brien
| am good with that. Would you like the motion if upon denial of Park Rec contingency.

Mr. Caggiano

| don’t want to delay Fire at all.

Mayor Donchess

| think we can deal with the $13,000.00 less in CERF, | mean this is, you know; and if the thing is no good we
will just trade itin. But probably Nick is going to want it and that’s it. Alright.

Alderman O’Brien
I’m good.

MOTION CARRIED

Finance Committee - 10/16/2019 Page 4

From: Dan Kooken, Purchasing Manager
Re: Contract for Professional Engineering Services for Transit Center Rehab (Value $125,135)
Department: 186 Transportation; Fund: FTA Grant

MOTION BY ALDERWOMAN KELLY TO ACCEPT, PLACE ON FILE AND AWARD THE CONTRACT TO
GREENMAN-PEDERSEN, INC. IN THE AMOUNT OF $125,135 FOR ENGINEERING SERVICES FOR
TRANSIT CENTER REHAB. FUNDS ARE AVAILABLE IN DEPARTMENT 186 TRANSPORTATION; FUND:
FTA GRANT

ON THE QUESTION

Mayor Donchess

| believe Ms. Marchant is here on this one.

Sarah Marchant, Community Development Director

Good evening, Sarah Marchant here to talk about this grant. It was originally a $1.3 million grant the City
received which was to purchase the one final CNG bus which has been done. The rest of the money was to
go to the Transit Center Rehab. We have numerous safety and infrastructure issues there that we are trying to
correct with this funding. So before you is the grant to move forward with the Transit Center Retrofit Project. It
is a little bit complicated in that this is an architectural project as in rehabbing the actual building and it is also
an engineering infrastructure project in the road base.

I’m sure you’ve seen the pavement and also ADA compliance, there are pedestrians, bicycles, buses and cars
that we are trying to accommodate in this one area. So we have transportation engineers and architects and
so there’s a lot of little things that need to get done which means projects tend to be expensive. So we broke
down Phase | first to really kind of drill down and make sure we could stay closer to budget. We applied for
this grant in 2017, construction costs have risen almost 30% we’ve seen since then so we do believe this is
going to be tight.

We did a small Phase | to really drill down on costs, so we are coming forward now with Phase Il. We think we
have a better idea of those costs and what we can do here with this project. So we are looking forward to
moving this. So this would be preliminary engineering, final engineering and to get ready for contract bid
documents. So there will be a public process with this as well.

Alderwoman Kelly

So you said we got this grant in 2017, is there a certain time that we have to disburse it by, | know you
mentioned a couple phases.

Ms. Marchant

So we did purchase the bus already and part of it was the lag time with some of these federal funds and
actually getting the dollars into the City Coffers. So we did start the process as soon as we kind of got the
money; we got the bus purchased and we’ve moved on to this. But the process is lengthy and so we put the
RFP out | think in February.

MOTION CARRIED

Finance Committee - 10/16/2019 Page 5

From: Dan Kooken, Purchasing Manager
Re: Snow Plowing Contract — City Parking Lots (Value: Not to Exceed $26,000) Department: 166 Parking
Operations; Fund: General

MOTION BY ALDERWOMAN KELLY TO ACCEPT, PLACE ON FILE AND AWARD THE CONTRACT TO
ACCURATE DIMENSIONS, LLC. AN AMOUNT NOT TO EXCEED $26,000 FOR PLOWING CITY PARKING
LOTS. FUNDS ARE AVAILABLE IN DEPARTMENT 166 PARKING OPERATIONS; FUND: GENERAL
MOTION CARRIED

From: Dan Kooken, Purchasing Manager
Re: Contract for Purchase of Playground Surfacing for the Jeff Morin Fields at Roby Park Playground
(Value: $109,790) Department: 177 Parks & Recreation; Fund: Grant

MOTION BY ALDERWOMAN KELLY TO ACCEPT, PLACE ON FILE AND AWARD THE CONTRACT TO
GREEN INK LLC DBA INTELLITURF NEW ENGLAND IN THE AMOUNT OF $109,790 FOR PLAYGROUND
SURFACING FOR THE JEFF MORIN FIELDS AT ROBY PARK PLAYGROUND. FUNDS ARE AVAILABLE
IN DEPARTMENT 177 PARKS & RECREATION; FUND: GRANT

ON THE QUESTION

Mayor Donchess

And | think this is why Mr. Caggiano is here.

Mr. Caggiano

Nick Caggiano Park & Rec Superintendent; as you know the Morin has been very generous to the City for
many, many years. When they lost their son they put a scholarship program in place and they included Park &
Rec and it has done quite well and they are quite generous. What this is going to do is remove the wood
carpet that is underneath the playground which was the first ADA playground in the State. We are going to
have an artificial turf under the playground with a pad. It is going to be easier for the children to roll around in if
they need it. It will be a long-term surface; we don’t have to replace the wood chips and it is just going to make
the park that much better.

Alderwoman Kelly

Thank you. So this is my daughter's favorite park in the City and it is often very wet, so I’m wondering if this
will help with that, like a lot of times after the rain we can’t go there because there’s so much water.

Mr. Caggiano

Yes it will help. We did take care of the wet problem last year, we put in drainage and we replaced the wood
chips. We are going to repurpose those chips when they pull them out, bring them to another park that needs
some work. But it is going to help with that as well because there won’t be the material to absorb water. It is
going to just drain.

Alderwoman Kelly

Excellent, thank you.

Finance Committee - 10/16/2019 Page 6
Alderman O’Brien

Just a comment with my grandson, the fact that you fixed the wet park much to his dismay, he totally all boy
enjoyed that, you know, much to the dismay of Grandma, but Nana understood. But it was a lot of fun, he did
have a lot of fun even at the wet part.

MOTION CARRIED

UNFINISHED BUSINESS — None

NEW BUSINESS — RESOLUTIONS - None

RECORD OF EXPENDITURES

MOTION BY ALDERWOMAN KELLY THAT THE FINANCE COMMITTEE HAS COMPLIED WITH THE CITY
CHARTER AND ORDINANCES PERTAINING TO THE RECORD OF EXPENDITURES FOR THE PERIOD
FROM SEPTEMBER 27, 2019 TO OCTOBER 10, 2019

MOTION CARRIED

GENERAL DISCUSSION
Alderman O’Brien

| would just like to say that, Mr. Mayor if you remember, we went a couple weeks ago down to BAE Systems
and Ms. Marchant was here discussing the rehab of the Transit Center. The City has purchased two beautiful
new hybrid type of buses that run on diesel but yet it generated electrical power. It is quite unique and | was
very impressed with the handicap access, the security system for somebody that is in a wheelchair that they
can easily get into and off the bus. It is something that | look forward to, | hope it goes into service soon. |
think the ridership, the citizens that do use it, will be equally impressed as | am. So with this work going on, |
am happy to see that we are investing into our transit system. Thank you.

PUBLIC COMMENT - None

REMARKS BY THE ALDERMEN - None

NON-PUBLIC SESSION - None
ADJOURNMENT

MOTION BY ALDERMAN O’BRIEN TO ADJOURN
MOTION CARRIED

The Finance Committee meeting was adjourned at 7:16 p.m.

Alderwoman Shoshanna Kelly
Committee Clerk

FINANCE COMMITTEE
OCTOBER 16, 2019

7:00 pm Aldermanic Chamber

ROLL CALL

PUBLIC COMMENT

COMMUNICATIONS

From:
Re;

From:
Re:

From:
Re:

From:

Re:

From:

Re:

Camille Pattison, Transportation Manager
Change Order for 1 Gillig CNG Buses — Revised Cost $523,155

Dan Kocken, Purchasing Manager
Purchase of Fire Alarm Bucket Truck (Value $133,564) Department: 152 Fire Rescue; Fund: CERF

Dan Kacken, Purchasing Manager
Contract for Professional Engineering Services for Transit Center Rehab (Value $125,135)
Department: 186 Transportation; Fund: FTA Grant

Dan Kooken, Purchasing Manager
Snow Plowing Contract — City Parking Lots (Value: Not to Exceed $26,000) Department: 166
Parking Operations; Fund: General

Dan Kooken, Purchasing Manager
Contract for Purchase of Playground Surfacing for the Jeff Morin Fields at Roby Park Playground
(Value: $109,790) Department: 177 Parks & Recreation; Fund: Grant

UNFINISHED BUSINESS — None

NEW BUSINESS — RESOLUTIONS - None

RECORD OF EXPENDITURES

GENERAL DISCUSSION

PUBLIC COMMENT

REMARKS BY THE ALDERMEN

POSSIBLE NON-PUBLIC SESSION

ADJOURNMENT

« Community Development 589-3095
City of Nashua Planning and Zoning 589-3090

La Building Safety 589-3080
Community Development Division Code Enforcement 589-3100
City Hall, 229 Main Street, PO Box 2019 Can Programs vamicsion chaos
Nashua, New Hampshire 03061-2019 Transportation 880-0100
www.nashuanh.gov FAX 589-3119

Date: September 23, 2019
To: Jim Donchess, Mayor
From: Camille Pattison, Transportation Manager

Re: Finance Committee — Change Order for 1 Gillig CNG Buses

The City entered into a contract with Gillig on March 6, 2019 for the following amounts:

1-30? CNG Gillig - $523,542

During May 2019, the City of Nashua and Gillig went through the pre-production review of the bus
build and a number of items were added or changed to enhance the safety and functionality of the
new fleet.

The additional items and or changes resulted in a credit of $387 for the one bus, and include the
following:
¢ Removal of Tablet Holder

e Corner Lamps Changed from 4” Round Lamps to Peterson Curb Lamps
e Replacement of Integrated Camera System to standard Mirrors
e Addition of Rear View Camera
Bus Size Original Cost Additional Cost Revised Cost

Bus | $523,542 $(387) $523,155

/¢.PRODUCT.NUMBER

791

006

009

021D0G

oo1w

020SB

002

003

004

027SF

030R

029

012SB

016

015

013

017
033

016C

028

0288S

022PG

0328

0361

0361S

094

093

082

BROX INDUSTRIES 2019 PRICELIST

85 GREELEY STREET HUDSON NH 03051

PRODUCT NAME
PERFROMANCE PATCH
EROSION STONE
SHOT ROCK

1 1/2 DENSE GRADE

1 1/2 WASHED STONE

3/4 STONE BASE

3/4 WASHED STONE
Foe
112 WASHED STONE
3/8 WASHED STONE
CRUSHED STONE FINE GRADE

CRUSHED RAP BASE

CRUSHED CONCRETE BASE

STONE DUST (BLUE)

MORTAR SAND
SCREENED SAND
WASHED SAND

SALTED SAND THROUGH 4/30/19

SILT

HIGH G SAND
FILL

SCREENED FILL
3” GRAVEL BASE

SCREENED LOAM
CONCRETE (INCOMING CLEAN)

CONCRETE (OVERSIZE AND STEEL)

STUMPS (20-39) TRAILER

STUMPS (TRI-AXLE 10 WHEELER)

EMULSION-PER PAIL

603-889-6174
PRICE PER TON

$109.00
$14.50
$12.50

$10.50

$14.00

$10.50
$14.00
$13.00
$14.00
$10.50

$9.00

$8.00

$20.00

$26.00
$19.50
$18.50

$75.00
$2.00

$8.00
$5.00
$6.00
$10.50

$16.00

$19.00

$25.00

$400.00/LOAD

$250.00/LOAD

$60.00

\ THE CITY OF NASHUA “The Gate City"

Financial Services

Purchasing Departament

October 10, 2049
Memeo #20-044

TO: MAYOR DONCHESS
FINANCE COMMITTEE

SUBJECT: PURCHASE OF FIRE ALARM BUCKET TRUCK (VALUE: $133,564)
DEPARTMENT: 152 FIRE RESCUE; FUND: CERF

Please see the attached communication from George A. Walker, Assistant Chief to Chief Brian D. Rhodes
and the Board of Fire Commissioners dated October 1, 2019 for information related to this purchase.

Pursuant to § 5-84 Special purchase procedures A. (3) Purchases which can be procured through
cooperative intergovernmental purchase agreements with other governmental jurisdictions.

Nashua Fire Rescue and the Purchasing Department recommend the purchase of this replacement
bucket to Custom Truck One Source of Hooksett, NH in the amount of $133,564.

Respectfully,

i

til,
Dan Kooken
Purchasing Manager

Ce: G. Walker B. Rhodes J. Graziano

229 Main Street » Nashua, New Hampshire 03061 » Phone (603) 589-3330 « Fax (603) 589-3233

Nashua Fire Rescue George A. Walker

Administrative Office Assistant Chiet

_ on (603) 584-3657
70 East Hollis Street, Nashua. NH 03060 FAX (603) 894-3654
www. nashuefire.com Walkerg @ NashuaNH.gav

To: Chief Brian D. Rhodes
Board of Fire Commissioners
From: Assistant Chief George A. Walker
Re: Request for Purchase of Fire Alarm Bucket Truck
Value: $133,564
Date: October 1, 2019

I would like to move forward with the purchase of a replacement Fire Alarm Bucket. The current Fire
Alarm Bucket Truck is a 2003 International 7400. This vehicle was scheduled to be replaced in 2018
and the funding was approved as part of the CERF scheduled replacement. This vehicle replacement was
part of the overall plan of accepting a grant of $650,000 for a new Specials Hazard Vehicle and to
remove three vehicles from the city’s vehicle assets.

The Special Hazards vehicle has replaced the following vehicles:
1) Air Supply, a 2000 International 4900
2) Hazardous Materials I-(H1), a 2001 International 4900
3) Hazardous Materials [1-(H2), a 2004 International 7400

Hazardous Materials I]-(H2), will be repurposed and the cab and chassis will be used for the base of the
Bucket Truck and a new boom (bucket) will be fitted to this cab and chassis. This will reduce the
vehicles overall cost significantly.

The replacement bucket will be purchased under Versalift Sourcewell contract #012418-TIM from
Custom Truck One Source. The cost of installing the new lift on the cab and chassis and all lighting and
equipment will be $133,564.00, which includes a $13,000 trade in for the current Fire Alarm Bucket
Truck. There is currently $159,875.00 available in the CERF account for this vehicle, leaving
$26,311.00 available in surplus funds.

I recommend awarding the purchase contract in the amount of $133,564.00 to Custom Truck One

Source of Hookset, NH 03106.

Respectinlly,

ae be wall

George A.“Walker

CUSTOM

TRUCK
ONE SOURCE...

9/26/19
To: Nashua Fire Department
Nick Stepney
Total Cost for Bucket Truck project
This bucket trucks height will be under the required 11'6”

1. Sourcewell Contract #N-20751, Rev 3
Total cost FOB Nashua NH: $134,723.00

2. Trade in allowance from Custom Truck One Source
Total Trade in meeting min requirements: $13,006.00

3. Consumable equipment to accompany bucket truck: $11,840.91

‘Total Nashua FD Investment: $133,563.91

2 Pee ee oe eee ee ke ere err eer eee eee eae re el ee ele eee le

6 SUTTON CIRCLE, HOOKSETT, NH 03106