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Finance Committee - 07/10/2019 Page 4

People think of rabies and cats and other animals that are permitted to ambulate at large are at risk of
contracting rabies. There is a law that animals must be vaccinated and when they are vaccinated, it takes
about 1 month for that vaccination to take effect. So it is certainly relative to and in the interest of those that
protect the health of our citizens to be aware of whether or not a cat is under the ownership of someone who
obviously cares a great deal about their animals and has vaccinated them for their own protection as well as
the protection of citizens.

Another common infection that is attributed to transmission by cats is something called toxoplasmosis. It is a
parasite and one of the things about toxoplasmosis, unlike rabies which results in odd behavior of an animal so
you would suspect that there was a problem; a cat amongst other vectors can carry toxoplasmosis without
itself having any symptoms. Toxoplasmosis can cause eye problems including blindness. It is particularly
dangerous for pregnant women If a pregnant woman were to contract toxoplasmosis even though they
themselves might not get an infection it can lead to congenital defects and deformities in a fetus that can lead
to lifelong problems. And lastly | would say that while there are many more bites and scratches in humans due
to dogs than there are to cats, unlike the 10 to 15% infection rate if somebody is scratched or bitten by a dog;
the infection rate when somebody is scratched or bitten by a cat is approximately 50%. This is not only a risk
for citizens but also for those that are trying to take control of animals. As a matter of fact, the Humane Society
recently acquired a special tool to humanely but safely be able to scan animals for chips so that their owners
could be identified if they happened to have lost their collar or identification. So in summary | am certainly
happy to answer questions, | would just ask that in considering what happens in the City of Nashua with
animals have either behaviors or lack of identification that could reassure one that they have been properly
vaccinated and are properly cared for, that this must be taken into consideration for the health and safety of
our citizens as well as the health and safety of our staff. Thank you so much.

Mayor Donchess

Thank you very much. Anyone else from the public wish to speak to the Committee. If not we will go on to
Communications. Why don’t we take Mr. Braun’s communication. Is there a motion to suspend the rules for
the acceptance of a communication received on July 10", 2019 after the agenda was prepared?

MOTION BY ALDERMAN O’BRIEN TO ACCEPT AND PLACE ON FILE A COMMUNICATION FROM MR.
BRAUN, 8 MONZA ROAD, NASHUA, NH REGARDING PROPOSED CONTRACT WITH HUMANE
SOCIETY

MOTION CARRIED

COMMUNICATIONS

From: Dan Kooken, Purchasing Manager
Re: Contract with Sapphire Digital for Smartshopper

MOTION BY ALDERWOMAN KELLY TO ACCEPT, PLACE ON FILE AND, CONTINGENT UPON BOARD
OF ALDERMEN APPROVAL, AWARD THE CONTRACT TO SAPPHIRE DIGITAL. SOURCE OF FUNDING
IS DEPARTMENT 113, BENEFITS, SELF INSURANCE FUND

ON THE QUESTION

Mayor Donchess

Is there anyone here to discuss this? Yes, Mr. Budreau why don’t you come forward. Why don’t you give us
an explanation and then we will take questions.

Larry Budreau, Director of Human Resources

Thank you, good evening Mayor, Aldermen, Members of the Finance Committee. | am Larry Budreau the
Director of Human Resources Smart Shopper is a program run by Digital Sapphire, it is a for-profit company

Finance Committee - 07/10/2019 Page 5

and it is working in conjunction with Anthem our Health Insurance Carrier for about a decade. They have
developed the program which has been in place in the State of New Hampshire and the City of Manchester for
a number of years. More recently used by Health Trust which is the risk pool that smaller New Hampshire
municipalities belong to for their health insurance. Smart Shopper is a program that incentivizes the members
of the health plan to shop when they have to any one from a list of 50 procedures. So for example an x-ray,
someone goes, and this is how it works, I’ll give a quick explanation. You go to the doctor, the doctor says, I’m
not sur if your foot is broken, you should have your foot x-rayed. You could do it at the practice which is
associated with my doctor’s office or you could do it anywhere else. So the patient is encouraged by this
program not to make an immediate appointment but rather to access the Smart Shopper Program either by
telephone or on the Internet.

When they do that they will see, they will put in their zip code and there will be a number of places that can x-
ray your foot. All of which are well qualified places that x-ray feet and that Anthem has claims history for years
and years. So the place that the doctor recommended may cost $400.00 for the x-ray and the other place may
cost $200.00. If you choose to go to the place that costs $200.00 you will get the fee, the employee or
member receiving the service, dependents over 18 are included in this, will get a check for $25.00 about a
month and a half later after it is evidenced that you accessed the program and had the x-ray at the less
expensive provider. In general, the reason we endorse this program and many others are endorsing this
program is that there is a belief that one of the prongs of trying to not necessarily reduce health care costs,
although that would be a great goal but rather more realistically to slow the pace of growth is to get people
involved and to behave as consumers for some of their health care needs. Generally we don't, this country
moved towards HMOQ’s years ago just kind of took people out of that decision-making mode and this is a
program designed specifically to get people involved in shopping.

The reason that we are here before the Finance Committee and Board of Aldermen is a little unusual because
there is no existing outlay of money. We are not signing up to spend a fixed or identifiable amount of money.
We are signing up for a program that let me just finish my explanation I’m sorry. So if the $400.00 that one
provider was going to charge, the $200.00 that the chosen provider charged there is ostensibly a $200.00
savings. The contract with Smart Shopper is going to allow Smart Shopper to retain 30% of that savings and
the City to enjoy the benefit of that balance of $140.00 savings. That’s the program, that’s how it works.

Alderman Klee

Thank you. Number one anything that lets me go shopping I’m loving, but putting that aside with this in the
long run, | mean one of the biggest hits to our budget this year was the cost of health care. We could have
kept it down to a 1.6 budget increase but because of the cost of health care, would this help in any way reduce
future healthcare costs. We keep talking about the savings, is this an actual savings in our health care cost?
Does the City realize the savings | guess is what I’m looking at?

Mr. Budreau

So more realistically then ever seeing healthcare costs go down from one year to the next, from everything I’ve
read and everyone I’ve talked to, that is unlikely. Health Insurance is likely to escalate at a rate above inflation
for the foreseeable future. However, anything that we can do to slow that cost increase is beneficial to the City
and to the Budget. So the direct answer is no | don’t think it will reduce the budget but | think it will slow the
climb. And the City of Manchester has been at this since 2010, they are realizing about $400,000.00 to
$500,000.00 of savings now on a slightly smaller population than we have. So that’s the order of magnitude,
you know, the health care spend is going to be around $40 million dollars this year. We are talking about the
possibility of, in several years, saving half a million or a million dollars. So it is not going to be earth shattering
but it certainly my premise that every little approach that we can take to minimize increases, we should take
advantage of.

Alderman Klee

That’s the speech | give for taxes.

Finance Committee - 07/10/2019 Page 6

Mayor Donchess

Well | consider a half a million or a million to be quite a bit of money. Alderwoman Gathright did you have your
hand up?

Alderman Harriott-Gathright

My question is have you spoke to any of the employees about this Smart Program?
Mr. Budreau
Yes.

Alderman Harriott-Gathright

Did they seem to want to take the opportunity to search for medical care themselves?

Mr. Budreau

Yes. And in fact we know anecdotally that we had particularly members of the School District, teachers in
particular, | understand that teachers sometimes almost wait until the end of the School Year to have elective
medical procedures done. So we know that we have people on the Smart Shopper Web Site before it was
actually open to us so that they were able to take advantage of this program immediately on July 1°.

Alderman Harriott-Gathright

Thank you.
Alderman O’Brien

Is this a totally elective type of program or is it going to become mandatory for our employees to do the Smart
Shopper?

Mr. Budreau

It is totally elective now and | would anticipate that it would be, no one has suggested otherwise.

Alderman O’Brien

Follow up if | may, we have several Labor Unions out there that write contracts with the City and | know health
care is part of the contractual agreement. | know Alderman Gathright did ask about the employees but as far
as those under current labor agreements and what the feeling of the Labor Unions with this particular
program?

Mr. Budreau

We didn’t seek the Union’s opinion specifically but most of the employees who attended our open enrollment
meeting sessions were members of Unions. And because of its elective nature and the fact that they can earn
money from it, they are going to still have to have that plus they can get some money, | would anticipate no
reason for them to be displeased.

Alderman O’Brien

Thank you.

Finance Committee - 07/10/2019 Page 7

Alderwoman Kelly

| realize that you are not an expert in the Smart Shopper App but | was just wondering about ease of use? |
think that would be key to whether or not people do this?

Mr. Budreau

There are, before | get to ease of use of the app, they have a well-staffed, short wait time call center and they
promote that. They suggest that anyone who isn’t immediately comfortable with either the web site application
or the app can call and get a personal service which extends just beyond picking the place. They will actually
work, while you’re on the phone, work with you to try to get an appointment. So you can always just call which
most people should be comfortable with.

The app, we’ve been looking at it ourselves for a while now and it seems pretty straight forward and | think
usable for many of our employees and their dependents.

Alderman Laws

| was just curious if Smart Shopper is unique in the market for the service they provide or if there are several
carriers you could choose from?

Mr. Budreau

| don’t Know the real answer to that question Alderman because throughout the country there may be others.
For us, this is sort of a captive only option because they are embedded with Anthem and have been since their
inception. They started in the City and the State, those were the two pilot operations about a decade ago. So
Smart Shopper has access to Anthem’s claims data, that’s how they are arriving at what the cost structure
should be. So in this neck in the woods, there aren’t other options that we could have chosen.

MOTION CARRIED

From: Dan Kooken, Purchasing Manager
Re: Contract Renewal with the Humane Society of Greater Nashua for FY20

Mayor Donchess

Now the next item is the Humane Society contract which Mr. Braun spoke about. My recollection is that we did
amend this contract in December as Mr. Braun has said in December of 2017 as a result of, in the middle of a
contract cycle, as a result of the issues brought forth by him. We came through with a contract amendment
and the contract was amended to exclude cats. Then | think what happened is when the contract came up for
renewal, now there are two versions of the contract out there. When the contract came up for renewal a year
ago, the version that was proposed was the older version of the newer version. | don’t think anyone really
realized or thought about the fact that these words had not been changed in the new version; so the old
version got approved, which includes the cats. Then litigation began so there is currently a pending court
case. In the intervening months, | think the Legal Department has taken somewhat of a different position than
it did before and we’ve had the Board of Health weigh in on the subject.

So what might make sense is for us to hold the contract and bring Legal in and get their take on this and act
with the knowledge of what their advice on not only the contract but the litigation is.

Alderman Klee

In truth | agree with that. | was actually, although | don’t think that this contract is unconstitutional, | do think
that our, the NRO of course | don’t have it front of me right now, but the one that talks to this. It is titled

Finance Committee - 07/10/2019 Page 8

basically the NRO 93.6 is specifically titled “Impoundment of Dogs, Cats, Ferrets and Chickens” and | believe
that there is an implied intention of being able to seize cats and ferrets as well. But the items listed underneath
it specifically talk to dogs and chickens. It doesn’t specifically talk to cats and ferrets. And | have spoken to
legal about getting that changed, having an item put in under there. | also want to talk to the licensing of cats.
If we license cats we would probably need 2 plus people downstairs. And it would be a nightmare and I’ve
talked to the State about this and the State has legally said that we can license them. There is a 436 which is
an RSA that talks to cats with suspected rabies. And much like what Dr. Stephanie Wolf Rosenblum had
spoke to, cats transmit saliva and so on on their fur and they can have disease that we don’t know about. The
idea of licensing a cat and having it hang down where cats get in and out of everything we create a health
issue for them. So that becomes an issue.

So do we require that they be chipped, do we require this and so on. The current 436 says that all cats by the
age of 3 months must get a rabies shot. They don’t have to show proof of it unless the cat is picked up. So
because of all of these things it literally becomes a logistical nightmare to try to license them for municipalities.
There has been one City and offhand | cannot recollect which one it was that did it and then pulled back and
said they weren’t going to license anymore because it became an absolute nightmare. But they still have on
their books that they will pick up cats that are strays or nuisance or so on. So | think we do have the legitimate
right to do it but | think our regulation, there is lack of clarity in it. So | have asked that we get that language in
there. So | would like to see this tabled or held off until Legal can take that and then we can put it through.
MOTION BY ALDERMAN KLEE TO HOLD IN COMMITTEE

ON THE QUESTION

Mayor Donchess

Well obviously you have looked into this in some detail.

Alderman Klee

Oh yes | have.

Mayor Donchess

So you are suggesting what? That we wait for — we bring Legal in at the next meeting?

Alderman Klee

| think we should bring Legal in and in the meantime also for the next Board of Aldermen | am hoping that we
have an Ordinance update that will have the language of being able to, that cats and ferrets will fall under that

particular category of NRO 93-6. There is an ABC which talks about cats and a D that talks about chickens.
We are going to have an E that will talk about cats and ferrets also and picking them up.

Mayor Donchess

So in essence this is a motion to hold in Committee and invite Legal to come to the Committee at the next
meeting?

Alderman Klee

| think so.

Finance Committee - 07/10/2019 Page 9

Alderwoman Kelly

Alderman Klee brought up my concern was whether or not we need to add chickens to this contract because
they are not under impoundment or anything but | know they are in the NRO. So | think we should table as
well.

Alderman O’Brien

What is going to happen in the interim while we wait? Is there a terminus on this or is there an evergreen
clause or anything with this?

Mayor Donchess

Well | think we just tell the Humane Society that you know this isn’t being held up because of any issues with
tem and that we are intending to renew the contract. The only issue is what we do with language pertaining to
cats and ferrets. So | think they will be OK with that.

Alderman Klee

| did speak to Legal about that and we have gone as late as September pushing these contracts off in the past.
So this is not a brand new precedent that we are setting; we have done it in the past.

Alderman O’Brien

Follow up if | may. Thank you Mr. Mayor, it is basically a statement. What happened to Mr. Braun’s cat and
those of us that do love animals as myself | can understand. But at the same time we have to protect the
citizenry and if you do have an animal that is a stray that comes on to your property and you know what
animals do on other people’s properties.

There has to be a system that the tax payer can have a venting and an agency that they can contact and
everything. So as long as we can keep the status quo | am content and we can wait and peel the covers off of
this and get into it deeper which | think would be good. Thank you.

Alderwoman Kelly

Yes | would like to suggest for expediency sake that perhaps Alderman Klee and | work with Legal to come to
that meeting with language instead of trying to work it out in that meeting.

Mayor Donchess

Sounds good. So the motion is to hold in Committee and Alderwoman Klee and Alderwoman Kelly will
communicate with Legal about that meeting and about potential amendment to language in the current
ordinances. If there is no other discussion?

MOTION CARRIED

From: Dan Kooken, Purchasing Manager
Re: Purchase of Various Chemicals for the Wastewater Treatment Facility

MOTION BY ALDERWOMAN KELLY TO ACCEPT, PLACE ON FILE AND AUTHORIZE THE PURCHASE
FROM POLYDYNE ($412,000), BORDEN & REMINGTON ($125,000) AND PVS CHEMICAL SOLUTIONS
($64,000). SOURCE OF FUNDING IS DEPARTMENT 169, WASTEWATER

Finance Committee - 07/10/2019 Page 10
ON THE QUESTION

Mayor Donchess

Mr. Boucher is here, come on up please. The purpose here is pretty self-evident but maybe you want to give
us a little more substance.

David Boucher, Wastewater Superintendent

Alright, David Boucher, Wastewater Superintendent. These are 3 chemicals that we add to our process daily
throughout the year. This is for the purchase for chemicals to last the fiscal year 20. One is a polymer that we
use in our process to bind sludge which assists in us removing the water before it is taken off site. The other
one is a sodium hypochlorite which is a disinfectant that we add to the treated water before it goes to the river.
And the sodium bisulfite takes the chlorine back out of the water before we send it to the river so we don’t add
chlorine to the river. The two, the sodium hypochlorite and the sodium bisulfite are purchased through a
consortium so there is a bunch of companies that bid and we take the lowest. Unfortunately the polymer, no
two polymers are alike so we have companies come in and test them with our sludge and the one that works
the best in our facility is the one we go with.

MOTION CARRIED

From: Dan Kooken, Purchasing Manager
Re: FY20 Purchase of Trash and Recycling Toters

MOTION BY ALDERWOMAN KELLY TO ACCEPT, PLACE ON FILE AND AUTHORIZE THE PURCHASE
FROM TOTER, INC., IN THE AMOUNT OF $145,000. FUNDS ARE AVAILABLE IN DEPARTMENT 168,
SOLID WASTE

ON THE QUESTION

Mayor Donchess

Mr. Lafleur is the Superintendent over at the landfill. This is pretty self-evident as well but how many toters are
represented by $145,000.00?

Jeffrey Lafleur, Superintendent of Solid Waste

It is hard to say with the fluctuation with prices in the markets, it is plastic so it goes along with the fuel prices. |
usually go for, it is my annual purchase of $145,000.00 | go for the approvals for this. | don’t spend the
$145,000.00 if not needed. | usually keep a stock of about 1,000 recycling carts on hand and then probably
about 1,000 to 1,500 trash carts so once we start depleting those levels, | replace them as needed. The
reason why we want to keep the price same is our toters right now are trash ones that were purchased in
2003. They are 16 years old, they had a life expectancy of 10 years, we have over-exceeded that. So we are
expecting some kind of an influx of damaged carts here happening soon. They were warrantied for 10 years
and we did go over that so we did really well with what we have.

Alderman Caron
Yes thank you. So if someone wanted a new toter or recycling bin how would they get that?
Mr. Lafleur

The recycling carts they contact the Solid Waste Department or they can come in right to the scale house. It is
a $60.00 purchase for that. Recycling carts, | mean for trash carts if it is damaged by our employees or a City

VH8-Vanasse Hangen Brustiin, inc City of Nashua, NH

2 Bedford Farms Dr. Suite 200 Breakdown of Tasks, Personnel Hours, and Cost
Bedford, NH 03110

BREAKDOWN OF TASKS - WATER STREET FINAL DESIGN

Total
QA/QC & Task Senior Sr, CADD | Admin. /CADD
Taaks EM Managers Engineer Engineer Tech, Tech Hours babonamioures
Final Plans (90%)
General Plan
Set Alignment 3 3 $285_
Label Curbing Geometry and Prowde Curbing Table 2 4 4 1a $1,150
Orainage Modifications and Notes 2 ij 4 4 it $1,365
Construction Notes 2 1 3 6 $930
Signing and Pavement Marking Plan 1 4 2 6 10 $1 230
Sign Summary Sheet 4 4 5 $715
Bridge Railing Modifications 2 4 §
Detail Sheei{s) 4 2 4 4 8 20 $2,880
Traffic Signal Mocifications (Water St al Main St) 1 2 4 6 13 $1775
106% Plans ind. Response to Comments 6 4 2 4 4 4 24 $3,660
Special Provisions 4 4 6 14 $2,590
Coordination with CM during the Contractor Procurement 4 4 4 12 $2,300
Projact Meetings f Corespondence/Coardination with City 12 12 24 $5.160
Subtotal 38 4 18 30 26 24 152 $24,040
——
TOTAL HOURS] 38 M 18 30 26 24 152
HOURLY RATES| _ $215.00 $215.00 $145.00 $95.00 $125.00 $85.00
LABOR CcOSsTS| $8,170 $7,370 $2,610 $2,950 $3,260 $2,040 $26,236
TOTAL LABOR = $26,230.00

VHB Water Street Final Design Fee 2022-05-19 ORAFT Date Prepared 6/9/2022

Finance Committee - 07/10/2019 Page 11

truck or an employee we replace that. If it is noticeably done by the resident for any number of reasons they
would have to replace it themselves.

Alderman Caron

What is the fee for that?

Mr. Lafleur

I’d have to look, | think it is $51.00 right now.
Alderman Caron

So they have to bring it to Solid Waste?

Mr. Lafleur

We could deliver it.

Alderman Caron

Ok thank you.

Alderwoman Kelly

My question was along the same lines. If you purchase a recycling toter and then it gets damaged, do you
have to repurchase it?

Mr. Lafleur

It’s on a case by case issue. If it is done by the resident of course they have to take care of it, they are buying
it, they are owning it, it is their cart. They can do what they want with it.

Alderwoman Kelly

Can | follow up please? Do we know if we have plans to make them not cost the residents at some point?

Mr. Lafleur

With the way the recycling markets are right now, probably not.

Alderwoman Kelly

OK thank you.

Alderman Klee

It falls on what Alderwoman Kelly had said, so if the damage was created by a faulty truck or something like
that or if it got put down — | guess it may not necessarily be your staff’s fault. Sometimes they call when you put

them down they fall and a car hits them. I’ve seen that happen. Would you then replace it if it happened in the
street or is that the case by case kind of ...

Finance Committee - 07/10/2019 Page 12
Mr. Lafleur

It is a case by case issue, | mean | don’t want to...

Alderman Klee

Because | have seen that happen.

Mr. Lafleur

Yes absolutely on a windy day if the cart isn’t picked up and put away properly right away.

Alderman Klee

Or even the minute they put it down sometimes it blows.

Mr. Lafleur

| mean we have to look at that, | want to be fiscally responsible for the City also and not be handing them away
like candy.

Alderman Klee

For the public at large that are listening | don’t want them to think that if for some reason it gets put down and
rolls and happens like that they are necessarily always be held responsible for that.

Mr. Lafleur

We will send someone out to investigate and see what we can do.

Alderman Klee

Thank you very much | appreciate that.

Mr. Lafleur

Absolutely.

Alderman Harriott-Gathright

Do you have still have the smaller green barrel, you know the old ones?

Mr. Lafleur

We don’t purchase those anymore, we are staying with 96 gallon barrels all together right now for commonality
so | only have buy one set of lids, one set of wheels. We are doing away with all the little ones. So as they
come in, if they are damaged or destroyed, that’s it, they go with the bigger barrel. It is just an easier,
operationally it is easier for my department to handle.

Alderman Harriott-Gathright

So if you have the smaller one you can still use it, it’s OK?