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Special Board of Aldermen 08-22-2022 Page 4

Thank you very much, Mr. Chairman. Mr. Griffin you mentioned that this is going to go into Fiscal Year 22 so it
doesn't affect Fiscal Year 23. So a point of clarification that when we go into budget season for Fiscal Year 23, my
question is how is this going to look on paper? Is this going to look - can you describe what it's going to look like? |
mean are we going to look like we're cutting the police budget by a lot because it was there and now it's not going to
be replaced. | mean that's a concern | have.

John Griffin, CFO/Treasurer/Tax Collector

Mr. Chairman if | may. It's a very good question. So on the budget, the way we report we have an adopted budget by
the Board of Aldermen. If we look at our financial statements, that's the left hand side and then we have an available
budget where through the year there might be additional supplemental appropriations, etc. What's gonna happen, the
first transaction will be the $14.5 million goes into the police in the available but the next transaction as a set of
accounting entries to move the money immediately into the areas that you see on the Resolution. So there’s gonna
be no visual impact to the police. We've already spent the money so in Fiscal 22 and that's why our choice was Fiscal
22 because it was a clean way to end the year and then appropriate the monies to the various needs as shown in this
Resolution.

Chairman Dowd

Yeah we've already started the FY23 budgets and that's what the police are operating on right now know now year
FY22.

Alderman Lopez

Yeah, | was just curious why particularly the police? It kind of looks like we're money laundering a little bit here and
there is no other account we could have used? Nobody will question the police.

John Griffin, CFO/Treasurer/Tax Collector

It was actually a fondness. It's going to have no impact in speaking with Karen Smith and she to the Chief. There'll
be no impact because it really won't even see it. It's the way we're going to report to the — the key is to get the money
to the areas in the financial records that we can spend it appropriately and efficiently. Then the other piece is for me
in the reporting to the portal getting the backup that I'm familiar with - the payroll backup. I'll be able to with one more
submittal will be will essentially be done with the reporting.

Alderman Lopez

Just as a follow up if you remember in our next year's budget when we're looking at this, would it be possible to tag
this as like COVID related mayhem or some kind of like not our normal business?

John Griffin, CFO/Treasurer/Tax Collector

It's actually a very good point. It won't even be seen as the base budget for the police. All it affects is the available
budget and then taking the money away from the available to these different accounts. That's how the transaction is
going to work but you won't readily see it. Now footnoting it in our financial statements is probably a very good idea.
So | think that's where you might see it and the act for reporting that we'll do for Fiscal 22 because we're doing it in
Fiscal 22.

Chairman Dowd
Okay we got more leeway here because Mr. Griffin has to leave and Cheryl Lindner is here to answer questions
during budget. But if you've so if you have any questions for Mr. Griffin now's the time to ask them. See none, | will

now ask for testimony in favor of R-22-056.

TESTIMONY IN FAVOR - None

TESTIMONY IN OPPOSITION - None

TESTIMONY IN FAVOR - None

Special Board of Aldermen 08-22-2022 Page 5

TESTIMONY IN OPPOSITION - None

Chairman Dowd closed the public hearing on Resolution R-22-056 at 7:19 p.m. | will transfer the meeting back to
President Wilshire.

Without objection, President Wilshire suspended the rules and allowed the following Communication and
Appointments which were received after the agenda was prepared.

COMMUNICATIONS

From: Lori Wilshire, Board of Aldermen President
Re: Board of Aldermen meeting — September 13, 2022 — date change due to State Primary Election

There being no objection, President Wilshire accepted the communication and place it on file.

NOMINATIONS, APPOINTMENTS AND ELECTIONS

Appointments by the Mayor

Electric Aggregation Committee

Adrian George
18 Shingle Mille Drive
Nashua, NH 03062

G. Frank Teas
57 Northeastern Boulevard
Nashua, NH 03062

There being no objection, President Wilshire accepted the nominations and referred them to the
Personnel/Administrative Affairs Committee.

ADJOURNMENT

MOTION BY ALDERMAN DOWD THAT THE AUGUST 22, 2022, SPECIAL MEETING OF THE BOARD OF
ALDERMEN BE ADJOURNED
MOTION CARRIED

The meeting was declared adjourned at 7:20 p.m.

Attest: Dan Healey, City Clerk

APPOINTMENTS BY THE MAYOR
AUGUST 22, 2022

Electric Aggregation Committee

Adrian George
18 Shingle Mille Drive
Nashua, NH 03062

G. Frank Teas
57 Northeastern Boulevard
Nashua, NH 03062

| respectfully request that these appointments be confirmed.

Mayor Jim Donchess

Board of Aldermen

City of Nashua
229 Main Street
Nashua, NH 03061-2019

(603) 589-3030

MEMORANDUM

TO: Board of Aldermen

FROM: Lori Wilshire, Board of Aldermen President

DATE: August 22, 2022

SUB: Board of Aldermen meeting — September 13, 2022 — date change due to State Primary Election

Due to the State Primary Elections on Tuesday, September 13, 2022, the Board of Aldermen meeting scheduled for the

same date will be moved to Wednesday, September 14, 2022, at 7:30 p.m.

SPECIAL BOARD OF ALDERMEN
AUGUST 22, 2022

7:00 PM Aldermanic Chamber

PRESIDENT LORI WILSHIRE CALLS ASSEMBLY TO ORDER

PRAYER OFFERED BY CITY CLERK DAN HEALEY
PLEDGE TO THE FLAG LED BY ALDERMAN ALEX COMEAU
ROLL CALL

PUBLIC HEARING

R-22-055
RELATIVE TO THE SUPPLEMENTAL APPROPRIATION OF $300,000 OF FY2022 UNANTICIPATED
FOOD SERVICES RELATED REVENUE INTO FUND #2100 “FOOD SERVICES FUND”

Testimony in Favor

Testimony in Opposition

Testimony in Favor

Testimony in Opposition

R-22-056
RELATIVE TO THE TRANSFER OF CORONAVIRUS STATE AND LOCAL FISCAL RECOVERY FUNDS
ESTABLISHED BY THE AMERICAN RESCUE PLAN ACT “ARPA” AND FY2022 SUPPLEMENTAL
APPROPRIATIONS IN THE AMOUNT OF $14,500,000

Testimony in Favor

Testimony in Opposition

Testimony in Favor

Testimony in Opposition

ADJOURNMENT

R-22-055

RESOLUTION

RELATIVE TO THE SUPPLEMENTAL APPROPRIATION OF $300,000 OF FY2022
UNANTICIPATED FOOD SERVICES RELATED REVENUE INTO FUND #2100
“FOOD SERVICES FUND”

In the Year Two Thousand and Twenty-Two

RESOLVED by the Board of Aldermen of the City of Nashua to appropriate $300,000 of
FY2022 unanticipated revenue from Account #43295 “Revenue from the Federal Government”
into Fund #2100 “Food Services Fund” for the purpose of funding additional expenses in excess
of the fiscal year 2022 appropriations.

LEGISLATIVE YEAR 2022

RESOLUTION: R-22-055

PURPOSE: Relative to the supplemental appropriation of $300,000 of
FY2022 unanticipated Food Services related revenue into Fund
#2100 “Food Services Fund”

SPONSOR(S): Mayor Jim Donchess
COMMITTEE
ASSIGNMENT: Budget Review Committee
FISCAL NOTE: This resolution appropriates an additional $300,000 to the
Food Services Fund.
ANALYSIS

This resolution appropriates $300,000 of FY2022 unanticipated revenue into the Food Services
Special Revenue Fund. The unanticipated revenue received represent reimbursement from the
Federal Government for the “Free and Reduced Lunch Program”.

Charter Sec. 53 permits specific non-budget, supplementary appropriations. There should be
notice and a public hearing. A two-thirds vote is required under Charter Sec. 56-b for an item or
amount not in the mayor’s budget. A roll call is required under Charter Sec. 49.

Approved as to account Financial Services Division
structure, numbers,

and amount: By: /[s/ John I - Griffin

Approved as to form: Office of Corporation Counsel

By: put Clute
Date: ) Are tah dD.

R-22-056

RESOLUTION

RELATIVE TO THE TRANSFER OF CORONAVIRUS STATE AND LOCAL FISCAL
RECOVERY FUNDS ESTABLISHED BY THE AMERICAN RESCUE PLAN ACT
“ARPA” AND FY2022 SUPPLEMENTAL APPROPRIATIONS IN THE AMOUNT OF
$14,500,000

In the Year Two Thousand and Twenty-Two

WHEREAS Resolution R-21-167 accepted $16,138,777 from the Coronavirus State and
Local Fiscal Recovery Funds established by the American Rescue Plan Act “ARPA” to fund
eligible expenses and/or revenue replacement.

THEREFORE, BE IT. RESOLVED by the Board of Aldermen of the City of Nashua to
authorize a transfer of estimated revenues and appropriations from the ARPA Grant Fund into
the City FY2022 General Fund as revenue replacement to fund the “provision of government
services” allowable expenses. Recognizing that the City of Nashua experienced lost revenue in
excess of $14,500,000 due to the Coronavirus pandemic, $14,500,000 in salaries and wages paid
out of the Nashua Police Department FY2022 operating budget was selected as the costs
associated with the provision of government services that will be reported to the U.S. Treasury in
compliance with the ARPA rules.

FURTHER RESOLVED by the Board of Aldermen of the City of Nashua to appropriate
in FY2022 the sum of $14,500,000 from the Nashua Police Department into the following funds

and accounts.

Dept Dept
Fund Fund Description # Description Account Purpose/Description Amount
1000 General Fund 198 Interfund 89768 Transfer to Housing ETF $ 10,000,000
Transfers

1001 General Fund Capital 181 Community 81100 Library Plaza Park 1,500,000
Improvements Development Project

1001 General Fund Capital 152 Fire 81300 Fire Equipment Alarm 850,000
Improvements System

1001 General Fund Capital 150 Police 81100 Records Management & 650,000
Improvements Gate

1001 General Fund Capital 152 Fire 81300 Opticom System 600,000
Improvements

1001 General Fund Capital 122 Information 81342 Backup Server 500,000
Improvements Technology

1001 General Fund Capital 183 Economic 81100 Main St. and West Hollis 400,000
Improvements Development St. Traffic Studies

TOTAL: $ 14,500,000

Board of Aldermen Page 8
September 27, 2016

resolution R-16-068, the Welcoming America Initiative. As we move forward and in an even more
inclusive community change is already here. We cannot invent the future, it is already here. All we have
to do is open our eyes and help recreate what is and what we do not and cannot control. The second
reason that | am here is my short story of passion for Nashua. | was born in Birmingham, AL, under the
feet of the two of the most racist people in America; George Wallace, who was the Governor and the
Police Chief, Will Connor. In 1956, just returning from service, my term and career in conflict, | went to
register to vote in Birmingham, AL, and when | arrived at the place to register to vote, | was asked to tell
the number of jet peas in the jar. | started to react and an armed guard appeared with a hand gun and |
quickly left the building. Obviously, that’s why | am still living. After spending a few years in other cities
in America, | arrived in Nashua, NH. This city welcomed me unconditionally. See my website if you will,
it is HarveyT.com. | became a state representative, own a business here and raised my children. My
youngest daughter know, because she was an immigrant and just coming to this place, wen to Infant
Jesus and Nashua High, is now the Vice Provost at Saint Paul’s School in New Hampshire. That’s what
welcoming people can do for us. I’ve been told that before | got up here | had to sit down real fast and
I’m not going to sit down real fast but I’m going to say thank you so much and | urge you to join this body
to pass this resolution so that we can become, again, the shining city on the hill.

Chief Andrew Lavoie, Nashua Police Department

| am here to support Nashua as a Welcoming City. The Nashua Police Department is a major
stakeholder for inclusion and diversity programs across the city. Inclusion and welcoming strategies
bring a greater understanding between individuals with diverse backgrounds that reduce fear and build
strong neighborhoods, which in turn, help increase safety. We are all but one city and in my opinion
embracing diversity and quite frankly, celebrating diversity makes us stronger together.

Mr. Jared Barbos, 77 Lawrence Road

| am here tonight to speak in favor of the original legislation. | am here representing all of the hats that |
wear in the community, that being president of the Nashua Soccer Council, co-chair of One Greater
Nashua, director of REFA Soccer Club, guidance counselor at Amherst Street Elementary School and a
foster guardian at home, a father to my son, Lucas and a husband to Sarah. | am also here advocating
for our newcomers and our immigrant population and | am the son of an immigrant. Tonight | am going
to speak on behalf on Nashua’s social advocacy workers and the work that we do and what tonight
means tonight. Us, we, who put in countless amount of hours into the work for those that need it most.
I’m speaking about our social workers, our therapists, our guidance counselors, our teachers, our case
managers, our para-professionals, our cultural navigators at One Greater Nashua, our police officers, our
coaches and many more. Those who see no end to advocating for people and their needs, those who
have helped Nashua get back to be the 16" best cities in the country. What exactly does this have to do
with the legislation? | remember two things from my education that | received at our wonderful Rivier
University, one is that | love how our work was referred to being in the helping field and two, our field
calling out for us to advocate even more for our students, our youth and our families. What | have
noticed is that we don’t have a lot talkers in this city but we do have a lot of doers. We know that being in
the helping field that a lot of times it is a thankless job. This is job where success is not measured by how
much we make, it obviously isn’t the priority so what this piece of legislation means to those of us in the
helping field can’t necessarily be put into words. In many ways | guess if this moves forward this is what
would be considered our raise or our promotion. If we do move forward we will celebrate tonight but
know for tomorrow there is still work to be done and we will do it but with a brighter smile on our face.

Ms. Liz Fitzgerald, 20 Broad Street, United Way of Greater Nashua

Thank you for carefully considering this legislation. | am speaking tonight as an employee of the United
Way of Greater Nashua and also co-chair of the One Greater Nashua Coalition. | live in Brookline, NH,
but | consider Nashua my municipal home and the decisions you make as a policy making Board for
Nashua affect my community as well. | strongly urge you to support this legislation presented by Mayor

In addition, and to facilitate the proper and timely payment of applications, the City of Nashua
requires that all submitted invoices contain a valid PURCHASE ORDER NUMBER.

Requests for payment shall be submitted no later than fifteen (15) days after the end of each month
and must include a detailed summary of the expenditures reported in a form that supports the
approved budget. Specifically, DesignLAB agrees to provide the following with each request for
payment:

1. Appropriate invoice forms. The forms shall include the project purchase order number,
a listing of personne! hours and billing rates, and other expenditures for which payment is
sought.

2. A progress report. The report shall include, for each monthly reporting period, a
description of the work accomplished, problems experienced, upcoming work, any extra
work carried out, and a schedule showing actual expenditures billed for the period,
cumulative total expenditures billed and paid to date under the contract, and a comparison
of cumulative total expenditures billed and paid to the approved budget.

The City of Nashua will pay for work satisfactorily completed by DesignLAB. The City of Nashua
will pay DesignLAB within 30 days of approval by the City of Nashua of the submitted invoice
forms and progress reports. The City of Nashua will make no payments until the invoice forms
and progress reports have been submitted and approved.

5. EFFECTIVE DATE OF CONTRACT. This contract shall not become effective until executed by
the City of Nashua.

6. NOTICES. All notices, requests, or approvals required or permitted to be given under this
contract shall be in writing, shall be sent by hand delivery, overnight carrier, or by United States
mail, postage prepaid, and registered or certified, and shall be addressed to:

CITY OF NASHUA REPRESENTATIVE: DESIGNLAB REPRESENTATIVE:

Any notice required or permitted under this contract, if sent by United States mail, shall be deemed
to be given to and received by the addressee thereof on the third business day after being deposited
in the mail. The City of Nashua or DesignLAB may change the address or representative by giving
written notice to the other party.

AG 3 of 4