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To:

From:

Re:

B. Motion:

Attachments:

Discussion:

City of Nashua, Public Works Division

Board of Public Works Meeting Date: December 14, 2017

Noelle Osborne, Plant Operations Supervisor
Wastewater Department

Raw Sewage Pump Updated Drive Purchase

To approve the purchase of three new Raw Sewage Pump drives and associated
installation accessories in the amount of $29,357.85 from Grainger of
Manchester, NH. Funding will be through: Department: 169 Wastewater; Fund:
Wastewater; Account Category: 81 Machinery and Equipment.

Vendor Quotes

The Wastewater Facility has four Raw Sewage Pumps to convey the wastewater
into the plant. During normal flow conditions, only one pump is needed.
However, when there are high flow conditions, the Facility needs up to three
pumps.

Three out of the four pumps have older, obsolete drives. If there is failure to the
drives, there are no longer parts available and replacement is time consuming, as
there is a lead time for the parts, the installation takes time, and then the drive has
to be programmed into the SCADA system.

It is a benefit to the City to purchase new drives proactively. Facility staff reached
out to three companies for quotes for the drive replacements and associated
installation accessories. We recommend the purchase through the low bidder,
Grainer of Manchester, NH for a total cost of $29,357.85.

Grainger, Manchester, NH $29,357.85
Graybar, Manchester, NH $34,748.64
Gate City Electrical, Nashua, NH $33,000.00

Straw, Randy

Nilles, Jim <Jim.Niiles@grainger.com>

From:

Sent: Friday, December 71, 2017 14:20
To: Straw, Randy

Subject: 41073196.pdf

Attachments: 41073196. pdf

Randy,

Attached is the quoted price for one, if you buy all three we can get the price down 2634.75
See below for the breakdown:

| Over the next 6 months i Order all at once
2HPN4 $10,664.20 1 2HPN4 S 9,785.95
2HPN4 $10,664.20 1

alee

§ 31,992.60 . . Total § 29,357.85

Total

Let me know if you have any questions
Thank you

Jim Nilles
Gov't- Acct Relationship Mgr] Northbrook | W.W. Grainger
Phone: 847-753-5437 | Cell — 262-888-3838 [1657 Shermer Rd, Northbrook, IL 60062

XJXNO13 | Email: jim.nilles@grainger.com

Real hime Product Avsilactity,

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GraybaR.
80 PEPS! RD
MANCHESTER NH 03109-5303

Phone: 603-624-4341
Fax: 603-624-8614

_ MaNEier ne INSTAL Date: 12/04/2017
80 PEPSI ROAD Proj Name:
MANCHESTER NH 03109 GB Quote #: 0228968984
Attn: randy Valid From: 12/04/2017
Phone: Valid To: 01/03/2018
Fax: Contact: ANDREW BEST
Email: ANDREW.BEST@GRAYBAR.COM Email: andrew.best@graybar.com
Proposal
We Appreciate Your Request and Take Pleasure in Responding As Follows
Item Quantity Supplier Catalog Nbr Description Price Unit Ext.Price
Notes: RANDY, THE ATV61HC16N4 IS OBSOLETE.I AM QUOTING WHT SQD SAID IS THE REPLACEMENT.
FACTORY STOCK
100 3EA SQUAREDCO. ATV630C16N4 ATV630 TYPE1 440V $44,582.88 1 $34,748.64
1.6 KW/250HP
IP2T/UL
GB Part #: 25703826 UPC #: 78590171275
Total in USD (Tax not included): $34,748.64
This equi and ‘1 harpes may ba fin d fora iow thly pay through Graybar Financial ices (subject to credit app }. For more int fon call 1-600-241-7408

to speak with a leasing spsciafist.

To learn more about Graybar, visit our website at www.graybar.com 24-Hour Emergency Phons#: 1-800-GRAYBAR

Subject to the standard terms and conditions eet forth in this documont. Unless sthervise noted freight terms are F.0.B. ahipping point prepaid and bill.
Uniess noted the estimated ship date will be determined at the time of order placement.

Page 1 of 2

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6.11 Use of Site and Other Areas ooo. ccccccccecsscecceseeeecceseececsaeeccscsaeeccssaeeeceseececuaeecccsaeeecseeeeecseeeeesaas 26
6.12 RECO DOCUMENLS ....ccecccccccccsccceceneeeccsesecescsseeccseaeecsuseececsaseecsssateccsssaeeecusececsuseeceesaeeecsiseeeecsteeeeesaas 27
6.13 Safety ANd Protection ......cccccccccecccccccsnseceeceeeecceeeeeeceseececsaseccssateccssateccsssececuaeecccaeeecssteeecsieeteneaas 28
6.14 Safety REPresentative......cccccccccccccccccssseccecsseecceseeeecseseececsueeccscsaeeccssaeeeceseececeaeeccesaeeecsteeeecseeeeesaas 29
6.15 Hazard COMMUNICATION PrOBLAMS 000... cece cecccccccesectecceseececuseecsseeeccssateccseeceessseeccesaeeecsteeeecsiseeeesias 29
6.16 EMEP gencCie .......ccccccccsscssessseceeeneeeeceeeeseeeeseeeeeeeeceeeeeeeeeeeeeeeseeecee sees eessesssessssesssessasesseesseeeseeeaaesaaeeeaess 29
6.17 Shop drawings and Samples... cccccccccccscccecsceccsseeeecceeececseeeecscateccessasecceeececseaeececsaeeecseeeecseeeeessas 30
6.18 CONTINUING ThE WOFK ooo cccccececcneeececsaeeccseeeecseseececsaseecsssateccsssateccseececsuaeecceaeeecsseeeecstiseeeeaas 31
6.19 CONTRACTOR’s General Warranty and Guarantee ........cceccccccccccessetecceseeeecseaeecceseeeecsseeeecseeeeesaas 31
6.20 INCEMNifICATION cece cece ccccecceceneeeccsaeeecscsaeeccsseaeecssseececsuseccsssateccsssatecusececsuaeecsesaeeecsenetecstieeeecats 32
ARTICLE 7 - OTHER WORK..........sscscsscssesssscvecsscsscsssecnecsersceaceassassesscencssessssnsacsevsseassassasseesseassassassessseaseatensaeenssors 32
7.01 Related Work at Site... ccccccccccssecccscseeecceseeeecseseeeecseseecscaaeeccseeeescseececsaaeecsesaeeccetateccseeteecsieetees 32
7.02 COOPGIN ATION ooo. cce ec ccccccccececcecsnececcseeeccessaeeccsseaeecseseeeccseseecssaaeeccsseaeecsaseesecsuseeeseseeccstateccseeteeeseeeees 33
ARTICLE 8 - OWNER'S RESPONSIBILITIES ............sssccssscsssscssssssesessesessecenecvaesensesenseseneceeneserscsevsesenassseseasenesescens 33
B.01 COMMUNICATIONS TO CONTPACTON 0... eeecceecsessseeceeeeeeeeneeeeeeeeeseeeeseeeseeeseeeeeeeseeeeeeeeeee tees ceeeteesiieeseesiiege 33
8.02 Replacement Of ENGINEER... ccc cccccccceccssecceceseececsesecescaaeeccseaeeccaseesecsaseecscaeeecstateccnieeteesasesees 33
8.03 FUPNISN Data... ccccccccccccecceseececsnseeeccsaeeecesseeeccsseaeecssseeeecsaeeecscaeeeccseaeccssseesecseeeeceaeeccsieetecctieeteecseeeees 33
8.04 Pay Promptly WEN DUC oc. cccccccccccccescnntecesseeeecseseececseseecscsaeeccseaeescaseesecsuaeeccaeeecesaeeccseeteesatecees 33
8.05 Lands and Easements; Reports And T@Sts 0... ccccccccccccccssseccecsseecceseeecceseececseeeecscaeeecetateccneeteesteecees 34
B.06 INSULANCE oo... ceecccccceeeeeeeeeeeeees cess eeeeeeeeaesaaaaaaaeaaaeaaeeeaeeeeeeeeeeeeeeeeeeseeeeeeeeeeeeeeeeeeeeseeeecesceee sees egseeeeeeseeeinee 34
B.07 CHANGES OFdeLs ooo. eccccccccsceccescececenececcsaeeeeesseeeccseeeecseseecccsaeeecscaueeccaseaeecseseesecsaseecsesseeccesateccteeteesaseeees 34
8.08 Inspections, Tests, ANd APPrOval wo... ccc eccccccccseccecsnseececseseeecsaeeccseaeeccseececseaeecscaeeecstaeeccseeteesatecees 34
8.09 Limitations On OWNER'S RESPONSIDINItIOS o.oo eee ccc cccecteccecnceccesseeeecseececseaeeecesaeeeceseteccneeteesteecees 34
8.10 Undisclosed Hazardous Environmental CONGItION 0.0... cccc cece ccceccscecceteececssseeeccsaeeeceteteccneeteesteecees 34
8.11 Evidence of Financial Arrange Ments.......cccccccccccccecssseececssseceecseeeccsseeeeccseececsasecescseeeecstateccneeteesteecees 34
ARTICLE 9 - ENGINEER'S STATUS DURING CONSTRUCTION..........ccsssssssscsssscsscsssssassssessscenscsecscsesacsssecaseecsesceas 34
9.01 OWNER’S Representative .....ccccccccccccccccccescssteccsseeeecseseecccseseccscsaeeccseaeeccaseesecsusesecateccnssaeeccsieetecsaseeees 34
9.02 VISITS TO SITC oo. ccccccccceeceeeseeeeseesseeeeeeaaaaaaee sees naeeeaeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeseeeeseeseee sees ess eesiieeseesnege 34
9.03 Project REPresentative .........ccccccesessssesssesssessseesaeeeaeeeeeeeeeeeeeeeeeeeeeeeseeeeeeeeeeeeseesceeeee sees sees eeesteesiieetiagaaeges 35
9.04 Clarifications and INterpretations oo... cccccccccccccccssseececesececeeeccssaeecceseececsaaeeccaeeecstateccniseteesstecees 35
9.05 Authorized Variations in Work .....ccccccccccccccscecceseccecsnseececsesecescseeeccseeeescaaeesecseeeeescsaeeecetsateccneeseesteeeees 35
9.06 Rejecting Defective WOrk 2.0... cccccccccccccccecssteccsseeeeceseececseseecscaeeccseaeeccseesecsaaeecscsaeeccssateccneetecsatecees 35
9.07 Shop Drawings, Change Orders and PayMents.........ccccccccccccecssceccessececceeececeeeeecesaeeecesetecceeeteesteecees 36
9.08 Determinations for Unit Price WOrk oo... ccc cccccccecesseccecsesececaeeccsseeeccseececsaseeccesaeeecetsateccteeteesteeeees 36
9.09 Decisions on Requirements of Contract Documents and Acceptability Of Work ....... ccc ceeteeees 36
9.10 Limitations on ENGINEER's Authority and Responsibilities .....00.ccccccccccccccsssececcssececetseteeceeeteesteecees 36
ARTICLE 10 - CHANGES IN THE WORK; CLAIMG.............sccccssscssssorssessecsersesssesorsseesecsoeseesaeesessesenessstaersesonseareaeens 37
10.01 Authorized Changes in the Work cc. cccccccccccccccssceccessaeecceseececsaseecseseeeecasseeeecseeccessaeecenseetecstseeeecsaeess 37
10.02 Unauthorized Changes in the Work... cccccccccccsccccessaceeceseececsaseecceseececassaeeecseeccessaeecenseeeecstseeeecsaeess 37
10.03 Execution Of Change OFders.....cccccccccccccssseccecssceccessaeecceseecccsaseecsseeeecssaeeeceseeccessseecceeeeecsteeeeesaeess 37
10.04 Notification to SUPety oo... ccc ccccccccssseececsssecesceeecceseaeeecseececsaseecssseeeecssaeeeceseecccsaaeeccsseeeecstseeenesstess 37
10.05 Disputes — Not Insurance Related .......cc cc ccccccccsccccessececceeececeseecceececsseeeecseeccessateccseeeecsteeeessaees 38
ARTICLE 11 - COST OF THE WORK; CASH ALLOWANCES; UNIT PRICE WORK...........cscsccsssssssssecsesecsessssscceesees 38
11.01 Cost Of the WOPkK. o.oo ccc ccccccccccseceecesseeeecseeecescsaeeecseaeescaseecccsaseecssseeeecssseeecseeccesaaseccesseeecsteetecsaees 38
11.02 Cash AIOWANCES .0...ccccccccccccccececccseceecseeeccssseecscsaeeccseaeescseecccsuseecseseeeecssseececeseeccesaaseccesseeecseeetecsnaees 41
11.03 Unit Price WOrK oo... cecceccccccccccncecccseceeceeseeeecseeeeescsaeeccseaeecseecccsuseecseseececassaeescseeccesaaeeccessesecsseeeeesaees 41

GC-2o0f 55

Customer Quotation

Phone: 0. Fax: ()-

Project Name:

WASTE WATER PUMPS

Project Location: NASHUA
Customer Name: NASHUA WASTE WATER SYSTEM

Accessories
Fuses NOT Included
Overloads NOT Included
Lamps NOT Included

Q2C Number: 40713120

Quote Number: 1 Lug Kits NOT Included
initiator: WOOD, NATE

Contact:

Customer Net: $33,000.00

Quote Notes
——EEEE>>E|>E=“™“H“—L——eeyxEeEec—e—e—>—>>——_[T[—L__=—=_=—S———————————————————

Pagel of 2

ae
Printed 12/5/2017 2:47:00 PM

Customer Quotation

Phone: 0- Fax: {)-

Accessories
Fuses NOT Included
Overloads NOT inciuded
Lamps NOT Included

Project Name: WASTE WATER PUMPS

Project Location: NASHUA
Customer Name: NASHUA WASTE WATER SYSTEM

Q2C Number: 40713120

Quote Number: 1 Lug Kits NOT Included

item Number Quantity Catalog Number / Details Unit Price Extended Price
001-00 3 ATV630C16N4

ATV630 TYPE1 460V 250 HP

Page 2 of 2 Printed 12/5/2017 2:47:00 PM

Gi SarmeD

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f) THE CITY OF NASHUA nthe Gate Cty"

Financtal Services

Purchasing Department

December 14, 2017
Memo #18-067

TO: MAYOR DONCHESS
FINANCE COMMITTEE

SUBJECT: FLOW ASSESSMENT MONITORING SERVICES (VALUE: $37,400)

DEPARTMENT: 169 WASTEWATER; FUND: WASTEWATER
Please see the attached communication from Noelle Osborne, Plant Operations Supervisor Wastewater
Department dated December 14, 2017 for the information related to this purchase.
Pursuant to § 5-78 Major purchases (greater than $10,000) A. All supplies and contractual services,
except as otherwise provided herein, when the estimated cost thereof shall exceed $10,000 shall be

purchased by formal, written contract from the lowest responsible bidder, after due notice inviting bids.

The Plant Operations Supervisor Wastewater Department, the Board of Public Works (12/14/2017
meeting) and the Purchasing Department recommend the award for this contract to Flow Assessment
Services of Goffstown, NH in the amount of $37,400.

Respectfully,

We —

an Kooken
Purchasing Manager

Ce: N Osborne L Fautuex

229 Main Street » Nashua, New Hampshire 03061 © Phone (603) 589-3330 » Fax (603) 589-3233

To:

From:

Re:

C. Motion:

Attachments:

Discussion:

City of Nashua, Public Works Division

Board of Public Works Meeting Date: December 14, 2017

Noelle Osborne, Plant Operations Supervisor
Wastewater Department

Flow Assessment Flow Monitoring Services

To approve the 6 month agreement with Flow Assessment Services of Goffstown,
NH for CSO Flow Monitoring and Alarming in the amount of $37,400. Funding
will be through: Department: 169 Wastewater; Fund: Wastewater; Account
Category: 55 Other Services.

Vendor Quote

The Combined Sewer Overflow (CSO) Monitoring Program consists of a full and
comprehensive program for monitoring flow at all nine of the CSO discharge
structures and three rain gauges throughout the City and provides information for
reporting to the USEPA and the NH Dept. of Environmental Services (NHDES).
This reporting is required by the National Pollutant Discharge Elimination System
(NPDES) permit for the Wastewater Treatment Facility. The data will further
assist in indicating the benefit to the receiving waters (Nashua and Merrimack
Rivers) due to the completion of the City’s CSO Consent Decree projects.

The installation of monitors will allow for data to be collected as wet weather
occurs (“real-time”) so that web-based reports of flow and rainfall data can be
generated. They will also provide the City with information regarding dry
weather flows. Work includes supply of equipment, installation and monthly
maintenance and reporting.

The current vendor contract has not provided the Facility with the quality of data
necessary to fulfill the reporting requirements to the USEPA and the NHDES.
The City has an established history with Flow Assessment and has had positive
results and good, reliable data. This request is to establish services until the end of
the Fiscal Year at a cost of $37,400.

CONTRACT FOR INDEPENDENT CON TRACTOR

CSO FLOW MONITORING

A CONTRACT BETWEEN
THE CITY OF NASHUA, 229 MAIN STREET, CITY HALL, NASHUA, NH 03060
AND

FLOW ASSESSMENT SERVICES, LLC
and its successors, transferees and assignees (together “Independent Contractor’)
NAME AND TITLE OF INDEPENDENT CONTRACTOR

19 HARVEY ROAD, SUITE 22 BEDFORD, NH 03110
ADDRESS OF INDEPENDENT CONTRACTOR

WHEREAS, the City of Nashua, a political subdivision of the State of New Hampshire, from time
to time requires the services of a Independent Contractor ; and

WHEREAS, it is deemed that the services of a Independent Contractor herein specified are both
necessary and desirable and in the best interests of the City of Nashua; and

WHEREAS, Independent Contractor represents they are duly qualified, equipped, staffed, ready,
willing and able to perform and render the services hereinafter described;

Now, THEREFORE, in consideration of the agreements herein made, the parties mutually agree as
follows:

1. DOCUMENTS INCORPORATED. The following exhibits are by this reference incorporated herein and
are made part of this contract:

Exhibit A--General Conditions for Contracts;
Exhibit B--Scope of Services, Fee Schedule

The Contract represents the entire and integrated agreement between the parties and supersedes prior
negotiations, proposals, representations or agreements, either written or oral. Any other documents which
are not listed in this Article are not part of the Contract.

In the event of a conflict between the terms of the Proposal and the terms of this Agreement, a written
change order and/or fully executed City of Nashua Purchase Order, the terms of this Agreement, the
written change order or the fully executed City of Nashua Purchase Order shall control over the terms of
the Proposal.

2. WORK TO BE PERFORMED Except as otherwise provided in this contract, Independent Contractor
shall furnish all services, equipment, and materials and shall perform all operations necessary and
required to carry out and perform in accordance with the terms and conditions of the contract the work
described.

AG 1 of 3

3. PERIOD OF PERFORMANCE. Independent Contractor shall perform and complete all work within the
time periods set forth and may only be altered by the parties by a written agreement to extend the period.
of performance or by termination in accordance with the terms of the contract. Independent Contractor
shall begin performance upon receipt of an Executed Contract and a valid Purchase Order issued from the
City of Nashua.

The term of the contract shall be for six (6) months commencing on January 1, 2018 and terminating on
June 30, 2018

4, COMPENSATION. Independent Contractor agrees to perform the work for a total cost not to exceed
THIRTY-SEVEN FOUR HUNDRED DOLLARS ($37,400.00)

which, unless otherwise provided in this contract, shall be paid in accordance with the provisions of
Exhibit B or unless Independent Contractor has received a written exemption from the City of Nashua.

Independent Contractor shall submit monthly itemized Application for Payment for operations completed
in accordance with Exhibit B. Such applications shall be supported by such data substantiating the
Independent Contractor’s right to payment as the City of Nashua may reasonably require. Independent
Contractor shall submit monthly requests for payment for services performed under this agreement
directly to:

> Electronically via email to VendorAPInvoices@NashuaNH. gov
OR
> Paper Copies via US Mail to:
City of Nashua, City Hall
Accounts Payable

229 Main Street
Nashua, NH 03060

Please.do_not submit invoices both electronically and paper copy.

In addition, and to facilitate the proper and timely payment of applications, the City of Nashua requires
that all submitted invoices contain a valid PURCHASE ORDER NUMBER.

Requests for payment shall be submitted no later than fifteen (15) days after the end of each month and
must include a detailed summary of the expenditures reported in a form that supports the approved
budget.

The City of Nashua will pay Independent Contractor. The City of Nashua will pay for work satisfactorily
completed by Independent Contractor within 30 days of approval by the City of Nashua.

5. EFFECTIVE DATE OF CONTRACT. This contract shall not become effective until and unless approved
by the City of Nashua.

6. NOTICES. All notices, requests, or approvals required or permitted to be given under this contract

shall be in writing, shall be sent by hand delivery, overnight carrier, or by United States mail, postage
prepaid, and registered or certified, and shall be addressed to:

AG 2 of 3