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Board of Aldermen
City of Nashua

229 Main Street
Nashua, NH 03060

Dear Members of the Board:

| write today to request support for a proposal | am making to receive quarterly reports or lists of
upcoming contract expirations of contracts for ongoing City services expected to be renewed by either a
vote of the Finance Committee or by a vote of both Finance as well as the Full Board of Aldermen,
should the contract cost require either or both.

As the City contracts are frequently very lengthy, and as at times there appears several new contracts
for consideration Friday afternoon to be voted upon the following week, a communication quarterly
giving notice of upcoming contract votes would allow members a more effective timeframe in which to
inform themselves of the terms of the existing contract, and to consider the record of service delivered
along with the cost, and any changes being proposed in the contracted renewal.

The schedule of expirations is already tracked for purposes of the administration, and a quarterly
communication would improve the board’s ability to perform it’s work.

Thank you for supporting this proposal.

Respectfully Yours,

Elizabeth Lu
Alderwoman Ward Six

APPOINTMENTS BY THE BOARD OF ALDERMEN

AUGUST 5, 2021

Hunt Legacy Trustees

Harriet Young (new appointment) Term to Expire: December 31, 2022
29 Musket Drive

Nashua, NH 03062

| respectfully request that this appointment be confirmed.

Lori Wilshire, President, Board of Aldermen

APPOINTMENTS BY THE MAYOR

AUGUST 10, 2021

Historic District Commission

William Slivinski (alternate to member) Term to Expire: June 30, 2022
46 Berkeley Street
Nashua, NH 03064

Zoning Board of Adjustment

Jean-Paul Boucher (reappointment) Term to Expire: September 11, 2024
8 Foxmeacdow Road
Nashua, NH 03060

Rob Shaw (reappointment) Term to Expire: September 11, 2024
14 Sweet William Circle
Nashua, NH 03062

| respectfully request that this appointment be confirmed.
Jim Donchess, Mayor

R-2 1-156

RESOLUTION

AUTHORIZING THE CITY OF NASHUA TO ENTER INTO AN OPTION
AGREEMENT WITH HARBOR HOMES, INC. FOR PARKING LEASE

CITY OF NASHUA

dn the Year Two Thousand and Twenty-One

RESOLVED by the Board of Aldermen of the City of Nashua that the City is authorized
to enter into an Option Agreement with Harbor Homes, Inc. for the lease of fifteen (15) parking
spaces at the Factory Street Lot, substantially in the form of the attached.

FURTHER RESOLVED by the Board of Aldermen of the City of Nashua that the Mayor.
with the assistance of the Office of Corporation Counsel, is authorized to prepare and execute all
necessary documents and take all necessary actions contemplated by the Option Agreement or
parking lease, or required to effectuate the same. including but not limited to, entering into the
Option Agreement, the parking lease and renewing the parking lease.

OPTION AGREEMENT
(City of Nashua / Harbor Homes, Inc. — Parking Lease)

THIS OPTION AGREEMENT is made this _ day of , 2021, by
and between the City of Nashua, a municipal corporation with offices at 229 Main Street, Nashua,
New Hampshire 03060 (the “City”), and Harbor Homes, Inc., a New Hampshire voluntary (non-
profit) corporation with offices at 77 Northeastern Boulevard, Nashua, New Hampshire 03062
(“Harbor Homes”).

Recitals

WHEREAS, the City owns an open air parking lot known as the Factory Street Lot situated
between High Street and Factory Street in Nashua, New Hampshire, to the west of the High Street
Garage and the east of the property at 45 High Street owned by Harbor Homes (“45 High Street’);
and

WHEREAS, Harbor Homes operates the Harbor Clinic at 45 High Street which provides
medical and other services to low income patients and others: and

WHEREAS, the City is also the owner of an open air parking fot located between High
Street and School Street in said Nashua, known as the School Street Lot: and

WHEREAS, the City has finalized or anticipates finalizing a so-called Master
Development Agreement with Lansing Melbourne Group, LLC (or its related entity) for the
development of apartment units in the School Street Lot (the “Apartment Project”); and

WHEREAS, in light of the prospective development of the Apartment Project and the
parties desire to ensure adequate, adjacent parking for the Harbor Clinic, the City has agreed to
provide Harbor Homes with an option to enter into a lease of 15 spaces located in the Factory
Street Lot adjacent to the easterly side of 45 High Street (the “Parking Spaces’).

Agreement

NOW, THEREFORE, in and for the mutual covenants set forth herein and other good and
valuable consideration paid, the City and Harbor Homes agree as follows:

i. Option to Lease Parking Spaces. The City hereby grants Harbor Homes the
exclusive option to lease the Parking Spaces (the “Option”). The Option does not include the
handicap spaces in the Factory Street Lot.

2, Term of Option. Harbor Homes may exercise the Option at any time during a one
(1) year period (the “Option Term”). The Option Term begins on the first day that the School
Street Lot is no longer open for public use (e.g. being fenced 1n anticipation of the commencement
of development of the Apartment Project) and ends one (1) year thereafter.

3. Exercise of Option. During the Option Term, Harbor Homes may exercise the
Option, at any time, by providing written notice of such exercise to the City (the “Notice of
Exercise’) by forwarding the Notice of Exercise to the following address:

Tim Cummings, Director of Economic Development
City Hall - Economic Development Office
229 Main Street/P.O. Box 2019

Nashua, New Hampshire 03061
cum inesteenashuanh. cov

4, Effect of Exercise of Option. In addition to forwarding the City the Notice of
Exercise pursuant to Section 3 above, Harbor Homes shall execute and deliver to the City (at the
same address) an original of the Lease Agreement in the form of Exhibit A attached. Upon its
receipt of the Notice of Exercise, the City shall cause the Lease Agreement to be duly executed
and return an original of the same to Harbor Homes within fifteen (15) days of the City’s receipt.
Upon execution of the Lease Agreement by the City, the Lease Agreement shall be in effect,

5. Law. This Option Agreement is governed by the law of the State of New
Hampshire.
6. No Other Leases. During the term of this Option Agreement, and during the term

of the Lease Agreement (if entered into), the City shall not lease any of the Parking Spaces to any
person or entity, other than Harbor Homes, for the hours reserved to Harbor Homes (7:00 a.m. to
7:00 p.m.).

7. Representations. Harbor Homes makes the following representations and
warranties to the City:

(i) Harbor Homes has the legal right, power and authority to enter into this
Option Agreement and to perform all of its obligations hereunder.

(ti) The execution and delivery of this Option Agreement and the performance
by Harbor Homes of its obligations hereunder will not conflict with, or
result in a breach of, any of the terms, covenants and provisions of any
agreement or instrument to which Harbor Homes is a party or by which
Harbor Homes ts bound.

(iii) No consent, approval, waiver, authorization or novation is required to be
obtained by Harbor Homes from, and no notice or filing is required to be
given by Harbor Homes to, any governmental entity or other person or
entity in connection with the consummation of the transactions
contemplated hereby or the execution, delivery and performance by
Harbor Homes of this Option Agreement and each of the documents to be
executed by Harbor Homes pursuant to this Option Agreement.

8. Counterparts. This Option Agreement may be executed in multiple counterparts,
all of which taken together shall constitute a single agreement.

9, Successors and Assigns. Harbor Homes may assign its rights, duties and
obligations hereunder prior to the end of the term of this Option Agreement, and during the term
of the Lease Agreement (if entered Into) to an entity under common control with Harbor Homes.
No other assignment shall be permitted without the City’s consent, which consent may be

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withheld in the City’s sole discretion, This Option Agreement and the rights, duties and
obligations of the parties hereunder shall apply to and bind the successors and assigns of the
respective parties.

10. Entire Agreement, Amendment. This Option Agreement (including any exhibits
or schedules, as the same may be amended, referred to in the body of this Option Agreement
which are attached hereto and made a part hereof) constitutes the entire agreement and
understanding between the parties with respect to subject matter hereof, and no oral statements
or promises and no understanding not embodied in this Option Agreement shail be of any effect
whatsoever. Any modification shall be valid only if in agreed upon by Harbor Homes and the
City in writing,

IN WITNESS WHEREOF, the City and Harbor Homes have caused this Option
Agreement to be duly executed the date first set forth above.

City of Nashua
By:
Witness James W. Donchess, Mayor
Pursuant to Board of Aldermen Resolution dated

Harbor Homes, Inc.

By:
Witness Peter J. Kelleher, President and CEO

EXHIBIT A

LEASE
(Factory Street Lot / Fifteen (15) Parking Spaces)

THIS LEASE is made and entered into this day of , 202, by and
between the CITY OF NASHUA, a municipal corporation existing under the laws of the State of
New Hampshire (hereinafter LESSOR) and having an office for the transaction of business at 229
Main Street, Nashua, New Hampshire and HARBOR HOMES, INC., a non-profit corporation
existing under the laws of the State of New Hampshire (hereinafter LESSEE) and having a
principal office for the transaction of business at 77 Northeastern Boulevard, Nashua, New
Hampshire.

WHEREBY:

i. LESSOR does hereby lease to LESSEE, for the purpose of the parking of
automobiles, fifteen (15) spaces on the westerly side of the Factory Street Lot (Nashua Assessor's
Sheet ___, Lot }, owned by LESSOR, adjacent to the easterly side of 45 High Street
(collectively, the “Leased Spaces”). The Leased Spaces shall not include any handicap spaces.

2. This Lease has a term of five (5} years, commencing on , 202 and
terminating on 202. LESSEE shall have the option to renew this Lease for
one (1) additional five (5) year renewal term by giving LESSOR written notice thereof at least
ninety (90) days prior to the expiration of the initial term; provided, however, that (i) LESSEE
may terminate this Lease during the initial term or the renewal term upon one hundred eighty (180)
days written notice to LESSOR and (ii) LESSOR may terminate this Lease during the renewal
term upon one hundred eighty (180) days written notice to LESSEE.

3. LESSEE shall be responsible to the LESSOR for rent payments in money. Rent
shall be paid monthly in advance on the first day of the month. The monthly rent for the initial
five (5) year term shall be Fifty Dollars ($50.00) per each parking space per month multiplied by
fifteen (15) parking spaces, for a total monthly rental payment of $750.00. The monthly rent for
the five (5) year renewal term, if exercised, shall be at LESSOR’s then-current standard per month
per space rate, which shall be disclosed by LESSOR to LESSEE, at LESSEE’s written request, at
least 120 days prior to LESSEE’s election of whether or not to renew this Lease.

4. LESSEE shall peacefully have, hold and enjoy the Leased Spaces, without
objection, hindrance or interference by LESSOR subject to the provisions of this Lease, provided
that LESSEE complies with the terms hereof and all applicable ordinances, rules and taws. In the
event of LESSEE’s failure to comply with the terms hereof, LESSOR may, at its option, terminate
this Lease upon thirty (30) days written notice to LESSEE. LESSEE shall have exclusive use of
the Leased Spaces from the hours of 7:00 a.m. to 7:00 p.m. seven (7) days per week. From the
hours of 7:01 p.m. to 6:59 a.m., the Leased Spaces may be used by any other permitted visitors to
the Factory Street Lot, subject to LESSOR ’s rules and regulations regarding the operation of the
Factory Street Lot.

5. LESSOR shall at all times during the term of this Lease, and at tts own cost and
expense, keep and maintain, or cause to be kept and maintained, the Leased Spaces in good order
and ina clean, sanitary, healthful and safe condition. LESSEE shail periodically inspect the Leased
Spaces and keep the Leased Spaces free of garbage, refuse, or other debris. LESSOR shall remove
and properly dispose of snow from the Leased Spaces, and shall remove and properly dispose of
any unregistered or abandoned vehicles from the Leased Spaces. During snow emergencies,
LESSEE shall cause all vehicles parked in the Leased Spaces during the hours of LESSEE’s
exclusive use to be removed.

6. LESSEE shall maintain in full force and effect during the term of this Lease Liability
insurance relating to the Leased Spaces and to LESSEE’s use and occupancy thereof. LESSEE
shall deliver to LESSOR certificates of insurance indicating such coverage in an amount of not
less than one million dollars ($1,000,000.00) single incident limit, designating the LESSOR as an
additional insured, and providing that such coverage may not be canceled or materially altered
except upon thirty (30) days written notice to LESSOR. Notwithstanding any other provision of
this Lease, LESSOR may terminate this Lease upon cancellation or an unacceptable material
alteration of the specified insurance coverage not cured within thirty (30) days after such
cancellation or unacceptable material alteration.

7, LESSEE shall make no alterations to, or construct any improvements upon, the
Leased Spaces. LESSOR shall install signage on each of the Leased Spaces indicating that each
Leased Space is “Reserved for the Exclusive Use of Harbor Clinic — 7:00 a.m. to 7:00 p.m.”
LESSOR shall install appropriate markings in the Factory Street Lot, including without limitation
on the Leased Spaces, such as parking space lines, directional arrows, and other pavement
markings, and shall ensure the same are kept in good condition.

8. LESSEE makes the following representations and warranties to LESSOR:
(1) LESSEE has the legal right, power and authority to enter into this Lease

and to perform all of its obligations hereunder.

(i) The execution and delivery of this Lease and the performance by
LESSEE of its obligations hereunder will not conflict with, or result in a
breach of, any of the terms, covenants and provisions of any agreement or
instrument to which LESSEE is a party or by which LESSEE is bound,

(i) Noconsent, approval, waiver, authorization or novation is required to be
obtained by LESSEE from, and no notice or filing is required to be given
by, LESSEE to, any governmental entity or other person or entity in
connection with the consummation of the transactions contemplated
hereby or the execution, delivery and performance by LESSEE of this
Lease and each of the documents to be executed by LESSEE pursuant to
this Lease.

9. LESSEE shall defend, indemnify and hold harmless LESSOR, its officers, agents
and employees, from and against any and all losses suffered by the LESSOR, its officers, agents
and employees and any and ail claims, liabilities or penalties asserted against the LESSOR, its
officers, agents and employees by or on behalf of any person on account of, based on or resulting

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i Advanced Presentation Systems, Inc.
fidential Proposal :
_ Confi p dba CCS Presentation Systems
ee 132 Northeastern Blvd.
Nashua, NH 03062

ADD STORAGE ON STREAMING DEVICE OPTION

SCOPE

This option would swap out the 80GB streaming device storage for the model with 400GB of storage. This would allow more video to be saved on
the device before transferring to a computer.

EQUIPMENT

QTY DESCRIPTION NOTES PRICE PRICE EXT
-1—_Extron Electronics 60-1324-01 SMP 351 Standard Version - 80 GB SSD $3,143.75 -§3,143.75
1 Extron Electronics 60-1324-11 Extron SMP 351 Standard Version - 400 GB SSD $4,718.75 $4,718.75
EQUIPMENT TOTAL $1,575.00
SHIPPING AND TAXES $0.00

SUMMARY
LABOR $0.00
ADD STORAGE ON STREAMING DEVICE OPTION TOTAL +$1,575.00

MA State Contract OFF50/ MHEC Contract B11 7 of 12 Version Version 3 February 28, 2022

8(m) EDWOSB/WOSB - Cage Code 1G7P0
Certified Small, Minority, Woman-Owned Business
(MA. NH, RI, NY)