Finance Committee - Agenda - 2/16/2022 - P39
December 22, 2021
Page 2
CAD .dwg files of the existing landfill site from the City for use as a
base plan (LANDFILL PROPOSED BUILDING .DWG,
FUTUREDPW_BUILDINGSURVEYLIMITS01132020.DWG and
20190322-LANDFILL OFFICE PROPOSAL-REV1.DWG). These
.dwg files were worksheets and not an existing conditions survey
required for design. We spent considerable time compiling these
files to the best of our ability and used the LIDAR contour in the
lower western portion of site. Wetlands delineation was also
needed and performed by Hoyle Tanner.
B. SD Pian Set 30% for Harvey: $3,000
a. The Schematic design set was developed and advanced beyond
the anticipated 30% Schematic Design and the site was graded for
Harvey Construction to be able to accurately calculate cut and fill
volumes to further define their cost estimate for the City.
C. Shift Building and Roadway alignment: $13,000
a. The building and driveway access was shifted to the east at the
direction of the City to provide a more mature existing tree buffer
to some of the direct abutters. This shift required the site and
driveway access to be redesigned including re-grading of the
proposed finished grade, utilities, and stormwater drainage.
b. Hoyle Tanner provided initial relocated building points to the City
for them to layout the proposed building location.
D. Full Planning Board Submission versus Courtesy Presentation:
$5,500
a. Typical of Municipal projects, Hoyle Tanner had assumed that a
courtesy presentation would be made to the Planning Board to
provide an overview of the project and a full Site Plan application
was not required for the City’s own project. We became aware
after Schematic Design that the City is required to go through the
full Site Plan process in accordance with their Land Use
Regulations. Additional services provided and prepared:
i. Complete Site Plan Application and filing
ii, Plan revisions
iii, Preparation of an extensive abutters list
iv. Conditional Use Permit (CUP) application
v. Formal Waivers list for numerous waivers
vi. Lot Merger Application and packaging
vii. Coordination with Pennichuck Water Works related to
“ability to serve” requirements
viii. Expenses related to print multiple sets of large format
drawings and the site plan review application package.”
Task 2 — Drainage Redesign (To be completed)
A. Site Redesign: $7,000
a. Hoyle Tanner has been in discussion with the City and Sanborn
Head to address concerns brought up by NHDES in relation to the
location of Infiltration Basin #2 and the existing required
permitting/monitoring program for the landfill. There were different