Search

Board of Aldermen 3-31-2020 Page 39

people could call in on the conference bridge and somebody, such as the Clerk, could monitor the
conference bridge.

Alderwoman Kelly

Perfect. If | could, so my comments are as follows, | think | am kind of with you Alderman Wilshire where |
feel somewhat uncomfortable with limiting public comment because | do want to make sure that we are
listening and taking public comment as we are bringing up our business. However, | do understand that it
is s crisis right now and physically being somewhere is something that we have been recommended
against fairly heavily by Government Officials all the way to the CDC. So | would generally be for this, |
would like to put it out there that if we do this that if anyone offers public comment | am happy to do it but
we should read it in and be a little more diligent if we get an e-mail or something from someone so it still
gets read into the record.

President Wilshire

And | don’t have a problem with that except if it is a 20 page, | mean we still have our limit, our 15-minute
time limit. So | guess | wouldn’t be opposed to that.

Alderwoman Kelly

Yeah and | would say clarification, obviously we would ask any public comment that comes through by e-
mail or even for calling us we would want it to be succinct as much as we push it to be when you are there
in person.

President Wilshire

Very good, anyone care to weigh in? Linda?

Alderman Harriott-Gathright

I’ve been waiting.
President Wilshire
| can’t see you Linda.

Alderman Harriott-Gathright

| can see you guys, | can see my picture there so you can’t see me now, literally?
President Wilshire
No.

Alderman Harriott-Gathright

Wow, | can see down in the bottom where | see you guys and | see me too. It’s weird. Ok but anyway |
agree, | think we can’t stop people from being able to be a part of the Hearings that we have. So for me, if
we can’t set up the phone bank or another line for them to call in when someone is monitoring it, then we
should be able to continue to have it open and available for them to come into City Hall for those meetings.
| don’t think people will come, because | don’t think anyone has come thus far, but | think legally, and |
agree that we have to have that for them. Thank you.

Board of Aldermen 3-31-2020 Page 40

Alderman Clemons

Thank you. | think | am in support of simply accepting written communications to us in lieu of public
comment because the situation is that it is what it is. We should limit it to that, | don’t know about reading it
into the record, but | have no problem putting it on file and having it be part of the record for that evening.
What | would you know recommend is that you know we have, anytime we get any communication that is to
the entire Board that we just automatically put that on the agenda until this crisis is over.

President Wilshire

Thank you, Alderman Clemons, anyone else care to weigh in on that. Alderman Klee?

Alderwoman Lu

| have a comment.

President Wilshire

OK I'll get to you in a second.

Alderman Klee

Thank you very much. | guess my question will be, | think we are getting an echo, | think my question is to

Director Codagnone: Also, the bridge that you speak of that we could do, they would just listen or would
they be able to be part of the conversation?

Mr. Codagnone

You could have it so you could mute them and when you want them to speak be able to unmute them.
Alderwoman Lu

Yes thank you.

President Wilshire

You are welcome.

Alderwoman Lu

It is where there are people who can’t, there are, there is probably no one in this category but there is a
category of people who can’t call, might not be able to call in or write in, but will come in. So | wonder if we
could have someone there physically. | am just for liability sake, then the meeting is open. If things get
different and we are voting on something that is very, there are a lot of opinions about it, then | would think
we could ask people who want to offer in person input, to contact their Alderperson and so we can find out
how many people are coming in. If there are five people, we can distribute five people out there safely is
my thought.

My other thought is if we are going to proceed this way then we should be careful to not vote on first
readings because who in the public knows that something needs to be talked about if we are going to be
voting on it the first time it comes up? That's all.

Board of Aldermen 3-31-2020 Page 41

President Wilshire

Thank you, anyone else care to weigh in on it.

Alderman Dowd

Yeah, | don’t think we do pass single legislation very often on the first reading, it has to be something that is
extremely urgent. | don’t like the idea of trying to figure out how many people would show up because
there are no criteria for limiting that. You already as | can see of the chamber right now it is looking like 6
or 7 people in the chamber right now and if you had 3 more or 4 more you violate the Governor’s rule on
meeting in 10, not matter how far apart you are. So at this point, I'd like to make a motion that we suspend
all public comment during the duration of the pandemic and that we ask the IT Department to set up the
proper communications to meet the criteria outlined by Attorney Bolton and hopefully we will pass that.
MOTION BY ALDERMAN DOWD TO SUSPEND PUBLIC COMMENT DURING THE COVID-19 CRISIS
AND HAVE THE IT DEPARTMENT SET UP TELEPHONIC COMMUNICATIONS AS OUTLINED BY
ATTORNEY BOLTON

ON THE QUESTION

President Wilshire

So that’s your motion. Discussion on that motion.

Alderman Clemons

Through you to the maker of the motion, would the maker of the motion consider an amendment to his
motion to add that the Board of Aldermen will accept written communication in lieu of in person public
comment?

Alderman Dowd

Absolutely. Totally agree.

MOTION BY ALDERMAN DOWD TO AMEND HIS MOTION TO INCLUDE WRITTEN COMMUNICATION
IN LIEU OF IN-PERSON PUBLIC COMMENT

ON THE QUESTION

President Wilshire

Thank you.

Alderman Clemons

Thank you.

President Wilshire

Further discussion? Alderman Gathright?

Alderman Harriott-Gathright

| like his motion but | still feel as though people have the right to come to be heard. And | realize that the

Board of Aldermen 3-31-2020 Page 42

room is not that large and as he stated I’m not there, so I’m not counting, but | am going to by what
Alderman Dowd said that four people would be OK, anything other than that | guess in that room would not
be OK. Just like the market, | go to the market | go to different places that I’ve had to go to, even the Liquor
Store and they have Police and other people that don’t allow more than a certain amount of people into
those locations. So if we want to have a limit of four, then people know if there are four people there, no
one else can get in. But! don’t feel as though we have the right to say, “you can’t come and you can’t be a
part of this in person”, because that’s their right.

President Wilshire
Alderman Gathright, you can’t limit people, you either have to have it all or none.

Alderman Harriott-Gathright

You absolutely can, because the Governor has stated how many people can be in different locations. So
you absolutely can because he did 17 and 17A. So there is, this is you know, we are basically a necessity
because you are part of the Government basically. So you absolutely can restrict how many people can be
in your presence.

President Wilshire

OK. Anyone else? Attorney Bolton.

Attorney Bolton

There’s a procedure by which the Open Meeting requirements of allowing everyone to come in who wishes
to come in and be waived and avoided. There is only one way to do that that’s why this telephone in with
an alternative means of communicating any difficulty with hearing. That is the only exception to the Open
Meeting Requirement. It would absolutely be an illegal meeting to let the first four people in and exclude
the rest. Anyone who participated in such a meeting would be subject to Civil Penalty, would be subject to
being ordered to take remedial education on the Right to Know law. There is no doubt at all in my mind
that we can either have fully open meeting or we can comply with the Governor's directive that waives that
open meeting requirement. But you cannot have half and half and allow some people in and some people
not.

Alderwoman Kelly

If | could ask a question through you to Attorney Bolton? So my question is and | know we are talking right
now about our Board and the provisions around that, but my question is how do we handle public comment
like you were saying, we have to have those hearings, are we in violation of the orders of the Governor if
we have our Budget Hearing and there’s 100 people in the room. | don’t know that we’ve been given any
guidance on that but | am just thinking ahead.

Attorney Bolton
We've been given no guidance on that. Right now we have to have a public hearing and we are not

supposed to have gatherings of more than 10 people. | have some hope that the Governor will weigh in
further on these issues.

Alderwoman Kelly

| appreciate that thank you.

Board of Aldermen 3-31-2020 Page 43

Alderman Klee

| just want to clarify Ordinance Number 16 that was the one that limited to 10, | am trying to read this ona
very tiny screen so | apologize, it says, “Scheduled gatherings of 10 people or more for social, spiritual,
recreational activities including but not limited to community, civic, public leisure, faith-based or sporting
events, parades, concerts, festivals ... the prohibition does not apply to the General Court, day to day
operations of or for profit or non profit organizations in Government, or gatherings for urgent medical
purposes, such as blood drives, meetings of medical personnel to discuss efforts to combat the COVID-19
pandemic. It doesn’t speak of municipal government in that such but would do you feel that because it
doesn’t say it in the either, limited to or the prohibited from, that we would fall within that more than 10?

Attorney Bolton

As near as practical, | think we should avoid gatherings of more than 10. | think from a legal point of view
you are safer and you know you are on the right side of the law if you were not promoting gatherings of
more than 10 people. Is there an argument that maybe we can stretch to have a Public Hearing and have
more than 10 people? Yeah there is a legal argument for that. Should we do it? | would say “no we
should not do it”. Modeling the most appropriate behavior that we want our citizens and residents to
observe so hopefully there will be some ability to conduct a Public Hearing telephonically or by means of
written communication or something else before we face those issues.

Alderman Klee

That’s what | wanted to hear, thank you.

Alderman Schmidt

Madam President, | just want to bring up Emergency Order Number 17 “requires the closure of non-
essential business and requires Granite Staters to stay at home. This isn’t the business of people to come
and speak to us if they can talk to us in an e-mail or snail mail or a phone call. | would say that because of
this order, that people should stay home and stay safe. Thank you.

President Wilshire

Thank you, Alderman Schmidt. Anyone else care to weigh in.

Alderman Clemons

Yes through you to Corporation Counsel and forgive me if | have this incorrect, but | do believe that the

President has given us an order to limit public gatherings to 10 people as well. Does Federal Law
supersede the States?

Attorney Bolton

I’m not familiar with an order of the President that would apply to us. If one exists, | would like to read it
thoroughly before | opine on that. | know there are extraordinary powers granted to the President in times
of great National distress, but generally speaking the Federal Government can’t interfere in the day to day
operations of localities. Normally, on issues that have a Federal Component, a Federal Law would
supersede State Law to the contrary, beyond that | can’t really say. | do not know of a specific no
gatherings over 10 people that has been erected by the President to local municipalities.

Alderman Clemons

Ok thank you.

BAILEYDONOVAN TEAM

Design and Management Team

Betsy Bailey

Betsy has years of experience in
exhibit design, graphic design,
advertising, space planning and
art direction. After receiving a
degree in Fine Arts, Betsy worked
as a space planner, followed by
several years an exhibit designer
at the Arthur M. Sackler Gallery
of the Smithsonian Institution.
1992 she started her own graphic
and exhibition design firm in
Manchester, NH that evolved into
BaileyDonovan LLC in 1994.

Paula Donovan Olsen

Paula earned a BA in English,

MS in Communications, anda
MBA. She worked as a marketing
communications manager in
several firms before starting her
own graphic design company in
1986. In 1994, Paula and Betsy
merged their talents and formed
BaileyDonovan LLC.

BA, Fine Arts, Lewis & Clark College
1994 - 2021, Co-founder, BaileyDonovan LLC, Manchester, NH

1991 - 1994, President and Founder, Graphic Graphics &
Design, Manchester, NH

1987 - 1990, Exhibition Designer, Arthur M. Sackler Gallery,
Smithsonian Institution

1985 - 1987, Designer and Space Planner

BA, English, University of Massachusetts
MBA Simmons
MS Northeastern University

1994 - 2021, Co-founder, BaileyDonovan, LLC, Manchester, NH

1987 - 1994, President and Founder, Desktop Marketing Ass.

1982 - 1986, Marketing Manager, Digital Equipment Corp.

1975 - 1981, Speech/Language Therapist

BaileyDonovan Overview

At BaileyDonovan LLC we design and
engineer exhibits, web sites and other
media that will engage any audience and
walk people of all ages through volumes
of information on any subject. If you have
a story to tell, we can bring it to life.

We specialize in designing cost-

effective, high-quality interactive exhibits
and displays for museums, galleries,
schools, and corporations. We create
client-editable web sites, marketing
communications literature and video,
including animated films and other media.

Our team includes seasoned designers,
writers, curators, fabricators, technology
specialists and web site designers.

Services include project management
and planning, exhibit design (floorplans
and wall elevations), graphic design,
web design, exhibit fabrication, exhibit
installation, video production.

For more information, please visit our web
site at baileydonovan.com.

BaileyDonovan, llc

Board of Aldermen 3-31-2020 Page 44

President Wilshire
Anyone else? Could the Clerk please read the motion back, | think you have motion.

Susan Lovering, City Clerk

| do | believe. There is an amended motion to suspend all public comment and ask that IT set up the
criteria for telephonic audio for if the public cannot hear the meetings to be able to call in and let all
communications received be added to the Agenda for acceptance and placed on file. Is that correct
Alderman Dowd?
Alderman Dowd
Sounds good to me.
President Wilshire
Any further comment or any further discussion? Would the Clerk please call the roll?
A viva voce roll call was taken to adjourn the Board of Aldermen meeting which resulted as follows:
Yea: Alderman O’Brien, Alderman Klee, Alderwoman Kelly, Alderman Dowd,

Alderman Caron, Alderman Clemons, Alderman Lopez,

Alderwoman Lu, Alderman Jette, Alderman Schmidt, Alderman Laws,

Alderman Cleaver, Alderman Wilshire 13
Nay: Alderman Tencza, Alderman Harriott-Gathright 2
MOTION CARRIED
ADJOURNMENT

MOTION BY ALDERMAN O’BRIEN THAT THE MARCH 31, 2020, SPECIAL MEETING OF THE BOARD
OF ALDERMEN BE ADJOURNED BY ROLL CALL

A viva voce roll call was taken to adjourn the Board of Aldermen meeting which resulted as follows:
Yea: Alderman O’Brien, Alderman Klee, Alderwoman Kelly, Alderman Dowd,

Alderman Caron, Alderman Clemons, Alderman Lopez, Alderman Tencza,

Alderwoman Lu, Alderman Jette, Alderman Schmidt, Alderman Laws,

Alderman Cleaver, Alderman Harriott-Gathright, Alderman Wilshire 15
Nay: 0
MOTION CARRIED

The meeting was declared adjourned at 10:05 p.m.

Attest: Susan K. Lovering, City Clerk

FY2021 Proposed Health
Care Changes
Unaffiliated Employees

March 31, 2020
Board of Aldermen Special Meeting
Proposed Ordinance - O-20-011

Current Challenges:

Fiscal 2021 proposed budget health care costs are up 3 million or 8.6%, after an increase of 3.3
million or 11% in Fiscal 2020. The chart below includes all costs including Dental, Administrative
costs & fees, Stop loss insurance, Health claims, and Wellness activities.

. my
FY14-FY¥21
City of Nashua city of Nashua Health Care Expenses
Health Care Expenses 355,000,000
Actual Spend
FY14 535,725,108
FY15 $38,365,299 350,000,000
FY16 $41,195,465
FWw1? 542, 566,175
FY18 544,255,614 $45,000,000
Fw19 $47,484,380
FY20 $48,780,708] *estimate
FY21 552,975,849]*estimate
$40,000,000
Nobe: FY14-F¥19 are actual costs, FY20 costs
are not finalized. budgeted estimate onhy. FY21 is |
an estimate provided for FY21 budget based on
trends. $35,000,000 |
$30,000,000 — — — = — — — — —_
L FY14 FY15 FY¥16 FY1?7 FY13 F¥Y19 FY¥20 FY21
ual

Health Care Claims remain the largest challenge.

FY19 Claims Total FY19 Claims by Type
35,000,000

Type of Plan Total Claims Avg.Claims/Employee | 30,000,000
HDHP 6,119,217 15,414 95 000000 -
HMO 33,035,013 20,045; °°
POS 2,192,436 26,737 | 20,000,000
Grand Total 41,346,666 15,439 15,000,000

# of Employees by Flan 10,000,000
HOHP 397 5,000,000 {+
HMO 1648 0
POS 82 HDHP HMO POS
Grand Total 2127

Difference in AVG Clalms HMOVSHDHP $4,632 Estimated Savings with 1/2 HMO Population Changes to HDHP © $3,816,662.56

(per employee) (Based on Avg Claims 2019)