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Finance Committee - Agenda - 9/7/2022 - P48

By dnadmin on Sun, 11/06/2022 - 21:45
Document Date
Thu, 09/01/2022 - 11:46
Meeting Description
Finance Committee
Document Type
Agenda
Meeting Date
Wed, 09/07/2022 - 00:00
Page Number
48
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/fin_a__090720…

CHANGE ORDER

No. 1

PROJECT: 2022 Paving Program

EXECUTED CONTRACT DATE: March 22, 2022

DATE OF ISSUANCE:___Upon City Approval EFFECTIVE DATE: Upon City Approval

OWNER: City of Nashua, NH
OWNER’s Purchase Order NO.: 170206
CONTRACTOR: Sunshine Paving Corporation
ENGINEER: DPW Engineering

You are directed to make the following changes in the Contract Documents:

Description:

Increase Item 900 liquid asphalt adjustment from $125,000.00 to $250,000.00.

Justification:

Item 900 liquid asphalt adjustment is an allowance to account for the price increase or decrease of
liquid asphalt. The cost of the liquid asphalt is furnished by the NHDOT Bureau of Materials and
Research monthly. Over the course of the construction season the cost of this item has increased from
$625.00/ton (January 2022) to $800.00/ton (August 2022).

Attachments:

New Hampshire Monthly Fuel and Asphalt Prices (Page 1)

IFBO660-020922 2022 PAVING PROGRAM
Change Order #1
Pagel1lof 2

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Finance Committee - Agenda - 9/7/2022 - P48

Finance Committee - Agenda - 9/7/2022 - P49

By dnadmin on Sun, 11/06/2022 - 21:45
Document Date
Thu, 09/01/2022 - 11:46
Meeting Description
Finance Committee
Document Type
Agenda
Meeting Date
Wed, 09/07/2022 - 00:00
Page Number
49
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/fin_a__090720…

Change Order Summary

CHANGE IN CONTRACT PRICE:
Original Contract Price

$4,562,802.50

CHANGE IN CONTRACT TIMES:
Original Contract Times

Final completion: November 15, 2022
Ready for final payment: November 15, 2022

Net changes from previous Change Orders

$0.00

Net change from previous Change Orders

0 Days

Contract Price prior to this Change Order

$4,562,802.50

Contract Times prior to this Change Order

Final completion: November 15, 2022
Ready for final payment: November 15, 2022

Net Increase (decrease) of this Change Order

$125,000.00

Net Increase (decrease) of this Change Order

O Days

Contract Price with all approved Change Orders

Contract Times with all approved Change Orders

$4,687,802.50 Final completion: November 15, 2022
Ready for final payment: November 15, 2022
RECOMMENDED: ACCEPTED: APPROVED:
By: By: By:
Mark Saunders, P.E Sunshine Paving Corporation Mayor Jim Donchess
Senior Staff Engineer (Authorized Signature) Owner
(Authorized Signature) (Authorized Signature)
Date: Date: Date:

IFBO660-020922 2022 PAVING PROGRAM
Change Order #1

Pagel2of 2

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Finance Committee - Agenda - 9/7/2022 - P49

Finance Committee - Agenda - 9/7/2022 - P50

By dnadmin on Sun, 11/06/2022 - 21:45
Document Date
Thu, 09/01/2022 - 11:46
Meeting Description
Finance Committee
Document Type
Agenda
Meeting Date
Wed, 09/07/2022 - 00:00
Page Number
50
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/fin_a__090720…

Jim Donchess
Mayor e City of Nashua

To: Board of Aldermen

Filed With: Daniel Healey, City Clerk

From: Jim Donchess
Date: August 25, 2022
Re: Emergency PO Request — Boiler Replacement

Pursuant to 5-90 (G) of the NRO, | have authorized Emergency Purchase Order Request for the replacement
of a boiler for the Hunt Memorial Building in an amount of $89,900 to Palmer & Sicard Inc.

The boiler located at the Hunt Memorial Building recently failed inspection. Three
different vendors were contacted to get estimates for areplacement. Only Palmer &
Sicard submitted a proposal. A replacement boiler has an approximate lead time of 4-6
weeks. With chillier weather approaching it is critical that the boiler is purchased as
quickly as possible as providing heat is necessary to keep the Hunt Memorial Burlding
operational.

Thank you.
ce: T Cummings
K Kleiner

229 Main Street * PO Box 2019 * Nashua, New Hampshire 03061-2019
603.589.3260 * fax 603.594.3450 »« NashuaMayor@NashuaNH.gov
www,NashuaNH.gov

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Finance Committee - Agenda - 9/7/2022 - P50

Finance Committee - Agenda - 9/7/2022 - P51

By dnadmin on Sun, 11/06/2022 - 21:45
Document Date
Thu, 09/01/2022 - 11:46
Meeting Description
Finance Committee
Document Type
Agenda
Meeting Date
Wed, 09/07/2022 - 00:00
Page Number
51
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/fin_a__090720…

THE CITY OF NASHUA “The Cate City"

Office of Economie Development

TO: Jim Donchess, Mayor

FROM: Tim Cummings, Director of Economic Development

Date: August 22, 2022

RE: Emergency Expenditure of funds for Hunt Memorial Building boiler replacement

Recently, the Hunt Memorial Building’s boiler had its required RISK inspection by Travelers
Risk Control. During the examination, the boiler failed inspection. Specifically, one of the plates
inside the unit is cracked. This is causing the boiler to leak water. Furthermore, upon removal of
one of the outside panels it became obvious that the entirety of the inside of the boiler is rusted.

The Inspector informed Risk, Building Maintenance and the Hunt Building Administrator that
the boiler would need to be replaced and cannot be used.

As we began to assess the situation, it became apparent that once an order is placed for a
replacement boiler it will take 4 to 6 weeks before installation can occur. This translates into an
October timeline at the earliest, which is when heating the building starts to become necessary.

Needless to state, the cold season is coming and providing heat is required to maintain the
building, which has room rentals and events calendared along with tenants.

By way of background, the Building Maintenance department provided three vendors and the
Hunt Administrator outreached to all three companies. Only one responsive company can
perform the work immediately and they provided a quote for $89,900.00.

It is my understanding that $89,900.00 can come from the city’s building trust fund to cover this
emergency expenditure in order to replace the boiler.

THANK YOU

229 Main Street, Suite 234 * Nashua, New Hampshire 03060 « Phone (603) 589-3106

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Finance Committee - Agenda - 9/7/2022 - P51

Finance Committee - Agenda - 9/7/2022 - P52

By dnadmin on Sun, 11/06/2022 - 21:45
Document Date
Thu, 09/01/2022 - 11:46
Meeting Description
Finance Committee
Document Type
Agenda
Meeting Date
Wed, 09/07/2022 - 00:00
Page Number
52
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/fin_a__090720…

Page 1 of 1

PALMER
&SICARD...

Energy Services Division

Proposal

Proposal submitted to: Phone: Date
City of Nashua, Hunt Memorial Library 603-943-1080 August 9, 2022
Street: Job Name / Location:
6 Main St Boiler Replacement
City, State and Zip Code: Contact:
Nashua, NH 03064 Amy DeRoche
derochead@ NashuaNH gov

We hereby propose to furnish all material and labor necessary to complete the following scope of work:

*Demo and dispose of existing boiler, flue piping

*Furnish and install new high efficiency, condensing boiler

*Furnish and install all new flue piping, including flexible liner up existing flue, as required by code, IOMs
*Disconnect and reconnect all water and gas piping, making revisions as necessary

*Furnish and install condensate drain piping and pump as necessary to nearest sump pit or indirect drain
*Provide control subcontractor for all low-voltage control wiring

*Provide electrical subcontractor for all line-voltage wirmg

*Provide rigging subcontractor for crane service to install new flue piping down chimney/coal chute
*Provide rigging subcontractor for removal of old, and install of new boiler into basement

*All associated labor and permits included

Additional specifications and provisions:

Notes: All work to be performed during normal business hours. Scope of work is as described above. No additional HVAC,
plumbing, gas piping, or control work is included in this proposal. No electrical is included in this proposal, beyond what is listed
above. Any and all sheetrock, roofing, carpentry and/or construction is not included in proposal. Unforeseen circumstances, or
any services rendered not specifically listed above, may result in change of price and/or scope.

For the sum of: Eighty Nine Thousand, Nine Hundred dollars - $89,900.00

Payment to be made as follows:
Standard terms apply.

All material is guaranteed to be as specified. All work to be completed in a ; ; .
workmanlike manner according to standard practices. Any alteration or deviation from Authorized Sign ature.

specifications below involving extra costs will be executed only upon written orders, Ge , beastie
and will become an extra charge over and above the estimate. All agreements

contingent upon strikes, accidents or delays beyond our control. Owner to carry fire,
tornado and other necessary insurance. Our workers are fully covered by Workmen’s Jake Rheaume, Small Proj ect Sales/Manager

Compensation insurance. Note: This proposal may be withdrawn by us if not accepted within 15
days.

Acceptance of Proposal — The above prices, specifications and conditions are satisfactory and are hereby accepted. You are
authorized to do the work as specified. Unless otherwise specified, payment terms are as follows: 45% due at signing, 45% due
when equipment / materials delivered on site and 10% due at completion.

Date of Acceptance: Authorized Signature:

Energy Services Division

89 Holland Way
Exeter, New Hampshire 03833
Office: (603) 929-0910
Fax: (603) 929-0973

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Finance Committee - Agenda - 9/7/2022 - P52

Finance Committee - Minutes - 8/17/2022 - P1

By dnadmin on Sun, 11/06/2022 - 21:45
Document Date
Wed, 08/17/2022 - 00:00
Meeting Description
Finance Committee
Document Type
Minutes
Meeting Date
Wed, 08/17/2022 - 00:00
Page Number
1
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/fin_m__081720…

REPORT OF THE FINANCE COMMITTEE
AUGUST 17, 2022

A meeting of the Finance Committee was held on Wednesday, August 17, 2022, at 7:00 p.m. in the Aldermanic
Chamber.

Mayor Jim Donchess, Chairman, presided.

Members of the Committee present: Mayor Jim Donchess
Alderman Patricia Klee, Vice Chair
Alderman Alex Comeau
Alderman Tyler Gouveia
Alderman-at-Large Ben Clemons
Alderwoman-at-Large Gloria Timmons
Alderman-at-Large Melbourne Moran, Jr.

Members not in Attendance:

Also in Attendance: John Griffin, CFO/Treasurer/Tax Collector
Rose Marie Evans, Comptroller
Cheryl Lindner, Treasury Management Officer
Kim Kleiner, Administrative Services Director
Amy Girard, Purchasing Manager
Nick Miseirvitch, ClO, Information Technology
Peter Donovan, Payroll Manager
James Turmel, Fleet Maintenance Assistant Supervisor
Dan Hudson, City Engineer (via Zoom)
Bryan Conant, Parks and Recreation Superintendent (via Zoom)
Tim Cummings, Economic Development Director (via Zoom)

PUBLIC COMMENT

DISCUSSION
° Discuss on the Annual Comprehensive Annual Report by Ed Boyd of Melanson

Chairman Donchess to recognize Ed Boyd of Melanson.

COMMUNICATIONS

From: John Griffin, CFO/Treasurer/Tax Collector
Re: Melanson Review of the FY2021 Annual Comprehensive Financial Report (ACFR)

There being no objection, Chairman Donchess accepted the communication and placed it on file.

From: Amy Girard, Purchasing Manager
Re: Covert POTS (copper phone lines) with Granite Telecommunications in the amount not to exceed $93,106.80
funded from 55109 Telecommunications Telephone: Voice/General Fund

MOTION BY ALDERMAN COMEAU TO PLACE ON FILE AND APPROVE A THREE YEAR CONTRACT
WITH GRANITE TELECOMMUNICATIONS, LLC, INCONVERTING POTS LINES TO EPIK LINES IN AN
AMOUNT NOT TO EXCEED $93,106.80 ($2,586.20 A MONTH). FUNDING WILL BE THROUGH:
DEPARTMENT: 120 TELECOMMUNICATIONS; FUND: 55109 TELECOMMUNICATIONS TELEPHONE:
VOICE/GENERAL FUND

MOTION CARRIED

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Finance Committee - Minutes - 8/17/2022 - P1

Finance Committee - Minutes - 8/17/2022 - P2

By dnadmin on Sun, 11/06/2022 - 21:45
Document Date
Wed, 08/17/2022 - 00:00
Meeting Description
Finance Committee
Document Type
Minutes
Meeting Date
Wed, 08/17/2022 - 00:00
Page Number
2
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/fin_m__081720…

Finance Committee — 08/17/2022 Page 2

From: Amy Girard, Purchasing Manager
Re: Software and Hardware Maintenance Renewal in the amount not to exceed $24,522.80 funded from 54407
Software Maintenance/54414 Hardware Maintenance

MOTION BY ALDERMAN COMEAU TO PLACE ON FILE AND APPROVE A THREE YEAR RENEWAL OF
THE PALO ALTO FIREWALL FOR BACKUP INTERNET LINE WITH NEW ERA TECHNOLOGY OF
PORTSMOUTH, NH, IN AN AMOUNT NOT TO EXCEED $24,522.80. FUNDING WILL BE THROUGH:
DEPARTMENT: 122 INFORMATION TECHNOLOGY; FUND: 54407 SOFTWARE
MAINTENANCE/GENEARL FUND $18,702.80, 54414 HARDWARE MAINTENANCE/GENERAL FUND
$5,820.00

MOTION CARRIED

From: Amy Girard, Purchasing Manager
Re: Consulting services for Payroll in the amount not to exceed $34,000 funded from Consulting Services/General
Fund

MOTION BY ALDERMAN COMEAU TO PLACE ON FILE AND APPROVE THE REQUEST FOR LAWSON
AND KRONOS CONSULTING SERVICES WITH NAVISITE, LLC, IN AN AMOUNT NOT TO EXCEED
$34,000. FUNDING WILL BE THROUGH: DEPARTMENT: 112 PAYROLL; FUND: 53142 CONSULTING
SERVICES/GENERAL FUND

MOTION CARRIED

From: Amy Girard, Purchasing Manager
Re: Motorcycles in the amount not to exceed $44,090 funded from 81500 Vehicles/CERF

MOTION BY ALDERMAN COMEAU TO PLACE ON FILE AND APPROVE A REQUEST FOR THE
REPLACEMENT OF TWO MOTORCYCLES WITH TWO 2022 HARLEY DAVIDSON FLHTP
MOTORCYCLES FROM SEACOAST HARLEY-DAVIDSON THROUGH THE COMMONWEALTH OF
MASSACHUSETTS, DEPARTMENT OF STATE POLICE CONTRACT #SP18-MTRCYCL-F81 IN AN
AMOUNT NOT TO EXCEED $44,090. FUNDING WILL BE THROUGH: DEPARTMENT: 150 POLICE
DEPARTMENT; FUND: 81500 VEHICLES/CERF

MOTION CARRIED

From: Amy Girard, Purchasing Manager
Re: 2022 Sidewalk Curb Ramps Replacement in the amount not to exceed $380,220 funded from 81704 Paving
Bond/Bond

MOTION BY ALDERMAN COMEAU TO PLACE ON FILE AND APPROVE THE CONSTRUCTION
CONTRACT FOR THE 2022 SIDEWALK CURB RAMPS REPLACEMENT PROJECT WITH WILLIAM P.
DAVIS EXCAVATION, LLC, OF HAMPTON, NH, IN AN AMOUNT NOT TO EXCEED $380,220. FUNDING
WILL BE THROUGH: DEPARTMENT: 160 ADMIN/ENGINEERING; FUND: BOND; ACTIVITY: PAVING
MOTION CARRIED

From: Amy Girard, Purchasing Manager
Re: Playground Equipment for St. Andrews Park in the amount not to exceed $108,582.47 funded from 71625
Playground Equipment/Bond and 2062.77.17.30/Citywide Playground Improvements

MOTION BY ALDERMAN COMEAU TO PLACE ON FILE AND APPROVE THE PURCHASE OF A NEW
PLAYGROUND STRUCTURE AND PLAYGROUND EQUIPMENT FOR ST. ANDREWS PARK FROM
MIRACLE RECREATION EQUIPMENT COMPANY OF MONET, MO, IN AN AMOUNT NOT TO EXCEED
$108,582.47 PURSUANT TO THE SOURCEWELL CONTRACT #010521-LTS. FUNDING WILL BE
THROUGH: DEPARTMENT: 177 PARKS AND RECREATION; FUND: CAPITAL; ACTIVITY: CITYWIDE
PLAYGROUND

Page Image
Finance Committee - Minutes - 8/17/2022 - P2

Finance Committee - Minutes - 8/17/2022 - P3

By dnadmin on Sun, 11/06/2022 - 21:45
Document Date
Wed, 08/17/2022 - 00:00
Meeting Description
Finance Committee
Document Type
Minutes
Meeting Date
Wed, 08/17/2022 - 00:00
Page Number
3
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/fin_m__081720…

Finance Committee — 08/17/2022 Page 3
MOTION CARRIED
UNFINISHED BUSINESS - None

TABLED IN COMMITTEE

MOTION BY ALDERMAN COMEAU TO REMOVE FROM THE TABLE A COMMUNICATION FROM TIM
CUMMINGS, ECONOMIC DEVELOPMENT DIRECTOR, FOR AN AMENDMENT FOR DESIGN SERVICES
FOR WATER STREET WORK TO VHB, INC.

MOTION CARRIED

From: Tim Cummings, Economic Development Director
Re: Communication — Approval & Place on File a Contract Amendment for Professional Engineering Services related
to the Nashua Downtown Riverfront Implementation Project VHB, Inc. for Water Street Design Services

MOTION BY ALDERMAN COMEAU TO PLACE ON FILE AND APPROVE THE AMENDMENT FOR
DESIGN SERVICES FOR WATER STREET WORK TO VHB, INC., IN AN AMOUNT NOT TO EXCEED
$26,730 FOR A TOTAL PURCHASE ORDER OF $252,095. FUNDING WILL BE THROUGH THE TIF
ACOUNT CREATED TO IMPLEMENT THE DOWNTOWN RIVERFRONT PROJECT

MOTION CARRIED

NEW BUSINESS — RESOLUTIONS — None

NEW BUSINESS — ORDINANCES - None

RECORD OF EXPENDITURES

MOTION BY ALDERMAN COMEAU THAT THE FINANCE COMMITTEE HAS COMPLIED WITH THE CITY
CHARTER AND ORDINANCES PERTAINING TO THE RECORD OF EXPENDITURES FOR THE PERIOD
FROM JULY 29, 2022 TO AUGUST 11, 2022

MOTION CARRIED

GENERAL DISCUSSION

PUBLIC COMMENT

REMARKS BY THE ALDERMEN

ADJOURNMENT

MOTION BY ALDERMAN KLEE TO ADJOURN
MOTION CARRIED

The Finance Committee meeting was adjourned at 7:57 p.m.

Alderman Alex Comeau
Committee Clerk

Page Image
Finance Committee - Minutes - 8/17/2022 - P3

Finance Committee - Agenda - 8/17/2022 - P1

By dnadmin on Sun, 11/06/2022 - 21:45
Document Date
Fri, 08/12/2022 - 13:02
Meeting Description
Finance Committee
Document Type
Agenda
Meeting Date
Wed, 08/17/2022 - 00:00
Page Number
1
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/fin_a__081720…

FINANCE COMMITTEE

AUGUST 17, 2022
7:00 Aldermanic Chamber

ROLL CALL

PUBLIC COMMENT

DISCUSSION
e Discuss on the Annual Comprehensive Annual Report by Ed Boyd of Melanson

COMMUNICATIONS

From: John Griffin, CFO/Treasurer/Tax Collector
Re: Melanson Review of the FY2021 Annual Comprehensive Financial Report (ACFR)

From: Amy Girard, Purchasing Manager
Re: Covert POTS (copper phone lines) with Granite Telecommunications in the amount not to exceed $93,106.80
funded from 55109 Telecommunications Telephone: Voice/General Fund

From: Amy Girard, Purchasing Manager
Re: Consulting services for Payroll in the amount not to exceed $34,000 funded from Consulting Services/General
Fund

From: Amy Girard, Purchasing Manager
Re: Motorcycles in the amount not to exceed $44,090 funded from 81500 Vehicles/CERF

From: Amy Girard, Purchasing Manager
Re: 2022 Sidewalk Curb Ramps Replacement in the amount not to exceed $380,220 funded from 81704 Paving
Bond/Bond

From: Amy Girard, Purchasing Manager
Re: Software and Hardware Maintenance Renewal in the amount not to exceed $24,522.80 funded from 54407
Software Maintenance/54414 Hardware Maintenance

From: Amy Girard, Purchasing Manager
Re: Playground Equipment for St. Andrews Park in the amount not to exceed $108,582.47 funded from 71625
Playground Equipment/Bond and 2062.77.17.30/Citywide Playground Improvements

UNFINISHED BUSINESS

TABLED IN COMMITTEE

From: Tim Cummings, Economic Development Director
Re: Communication — Approval & Place on File a Contract Amendment for Professional Engineering Services related to
the Nashua Downtown Riverfront Implementation Project VHB, Inc. for Water Street Design Services
e Tabled at July 20, 2022 meeting

NEW BUSINESS — RESOLUTIONS

NEW BUSINESS — ORDINANCES

REGORD OF EXPENDITURES

GENERAL DISCUSSION

PUBLIC COMMENT

REMARKS BY THE ALDERMEN

ADJOURNMENT

Page Image
Finance Committee - Agenda - 8/17/2022 - P1

Finance Committee - Agenda - 8/17/2022 - P2

By dnadmin on Sun, 11/06/2022 - 21:45
Document Date
Fri, 08/12/2022 - 13:02
Meeting Description
Finance Committee
Document Type
Agenda
Meeting Date
Wed, 08/17/2022 - 00:00
Page Number
2
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/fin_a__081720…

| ta an) THE CITY OF NASHUA "The Gate City’

Financial Services Diviston
Office of the Chief Financial Officer

TO: President Lori Wilshire and Members of the Board of Aldermen

CC: Mayor James Donchess

FROM: John L. Griffin and Rosemarie Evans

DATE: August 10, 2022

RE: Melanson Review of the FY2021 Annual Comprehensive
Financial Report (ACFR)

The purpose of this communication is to inform you that Mr. Ed Boyd of
Melanson will be attending the August 17, 2022 Finance Committee Meeting to
review and discuss the City of Nashua’s FY2021 Annual Comprehensive
Financial Report (ACFR). Attached please find the FY2021 ACFR.

229 Main Street « Nashua, New Hampshire 03060 - Phone (603) 589-3173 * Fax (603)
589-3168

Page Image
Finance Committee - Agenda - 8/17/2022 - P2

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