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e Cartegraph Systems LLC
Addendum B - Field Services (Fee for Service)
Cartegraph Field Services — Scope of Work

e The Field Services listed in the Investment Summary of the Purchase Agreement are specific Cartegraph
Services which will be delivered to the Customer based on the descriptions below and on the terms and
conditions and subject to the limitations set forth in this Addendum B, the applicable Purchase
Agreement, and the Cartegraph Solutions Agreement. Cartegraph will coordinate with the Customer on
service delivery expectations and timeframes.

Cartegraph — Scope of Work

The scope of work includes the following professional services:

Orange Advantage

e Cartegraph will provide the following services on an annual basis for the duration of the contract terms:
o Up to thirty-six (36) hours of remote services for post-production system development. The
deliverables will be defined, and agreed upon, by both your and Cartegraph’s project managers.
Topics may include any of the following:
« Project or implementation consulting
« System configuration for your current products
«Training

Cartegraph will provide all services remotely via audio, video, and web conferences unless otherwise noted.

Exclusions

The following service items are not included in the scope of this project:

e Implementation of any custom modification or integration developed by Cartegraph, your internal staff, or
any third-party is not included in the scope of this project unless specifically listed above.

e Data conversion services from other software system(s) or sources (including Cartegraph Navigator
databases) are not included in the scope of this project unless specifically listed above.

e Any service items discussed during demonstrations, conference calls, or other events are not included in
the scope of this project unless specifically listed above.

Addendum B

Customer/Cartegraph Responsibilities

Project representatives from Customer and Cartegraph accepts responsibility for all aspects of project planning,
management, and execution not specifically identified as the responsibility of Cartegraph in the Agreement or in
the Purchase Agreement. Ongoing management of the day-to-day allocation of Customer and Cartegraph
resources and management of project tasks is the responsibility of the Customer and Cartegraph project
representatives. Customer and Cartegraph project representatives will provide overall guidance and direction for
the project and will direct the project accordingly. Further, and with regard to the Cartegraph obligations listed in
this Purchase Agreement, Customer understands that it is vital to the success of the project that Customer
provides assistance in the following matters:

1. For those services listed under Field Services, Cartegraph personnel will conduct information gathering and
evaluation sessions with various Customer Users and management. While Cartegraph respects the time and
workload of Customer staff, dedicated time on the part of the appropriate Customer resources is necessary to
complete these exercises.

2. The installation process requires the assistance of Customer personnel and suitable access to hardware and
systems (e.g., security clearance). Customer is required to supervise the installation process while systems are
accessible to Cartegraph. All hardware and software, for both personal computers and servers, is expected to be
available, installed, and operating as specified in Cartegraph’s system requirements documentation such that
delivery and execution of Cartegraph Field Services will not be impeded.

3. Customer and Cartegraph understand that the successful performance of Field Services depends upon Customer
fulfilling its responsibilities. The Project assumes that Customer will provide all personnel required to achieve a
successful implementation, including a dedicated project manager responsible for reviewing the implementation
scope of work, ensuring all attended meetings are attended by invited staff, and providing leadership and insight
on all relevant internal issues such as policy/procedure, organizational structure, project stakeholders, technical
architecture, data, and current systems. Customer responsibility also includes internal documentation, internal
change management, task completion, staff coordination and schedule commitment.

4. Customer will provide Internet access and IT staff support as required. For those services that are web-based,
Cartegraph utilizes WebEx Meeting (or similar) technology.
5. Customer shall ensure that their workstation platform and database meet Cartegraph system requirements as

specified in the Cartegraph System Requirements documentation. Solutions will be supported within new
versions of these workstation platforms and databases within a reasonable period of time from their release from
their manufacturer. Cartegraph will discontinue support of its Solutions within older versions of these
workstation platforms and databases as their support is discontinued by their manufacturers.

6. Customer agrees to work with Cartegraph to schedule Field Services in a timely manner. All undelivered Field
Services shall expire 365 days from the execution of this Purchase Agreement, unless noted differently in
Services Scope listed above. Upon expiration of services, the project may be cancelled at Cartegraph’s discretion.

Not-to-Exceed Purchase Agreement

Cartegraph will not exceed the total included in this Purchase Agreement without written approval from
Customer. In the event it becomes apparent to Cartegraph that additional Service will be needed due to any
changes in the scope of this Purchase Agreement, Cartegraph will notify Customer prior to exceeding the
approved efforts and obtain written approval if additional Services are required.

Addendum B

APPOINTMENTS BY THE MAYOR

DECEMBER 22, 2020

Business and Industrial Development Authority

Lydia Foley (reappointment)
2 Bruce Street
Nashua, NH 03064

Cable Television Advisory Board

Andrew Cernota (reappointment)
129 Shelley Drive
Nashua, NH 03062

Cultural Connections Committee

Eric Drouart (reappointment)
52 Main Street
Nashua, NH 03064

Downtown Improvement Committee

Mary Lou Blaisdell (reappointment)
32 Webster Street
Nashua, NH 03064

Richard Lannan (reappointment)
7D Taggart Drive
Nashua, NH 03060

Nashua Arts Commission

Jennifer Annand (reappointment)

7-2 Hickory Lane

Hollis, NH 03049

Nashua Housing and Redevelopment Authority
Thomas Monahan (reappointment)

28 Swart Terrace

Nashua, NH 03064

Zoning Board of Adjustment

Jay Minkarah (reappointment)

13 Mount Pleasant Street
Nashua, NH 03064

Term to Expire: September 13, 2023

Term to Expire: January 1, 2024

Term to Expire: December 31, 2023

Term to Expire: December 31, 2023

Term to Expire: December 31, 2023

Term to Expire: February 1, 2024

Term to Expire: October 31, 2023

Term to Expire: September 11, 2023

| respectfully request that this appointment be confirmed.

Jim Donchess, Mayor

R-20-102

RESOLUTION

RELATIVE TO THE ACCEPTANCE AND APPROPRIATION OF $35,000 FROM THE
STATE OF NEW HAMPSHIRE, DEPARTMENT OF HEALTH AND HUMAN
SERVICES INTO PUBLIC HEALTH AND COMMUNITY SERVICES GRANT

ACTIVITY “COVID-19 VACCINE GRANT”

CITY OF NASHUA

In the Year Two Thousand and Twenty

RESOLVED by the Board of Aldermen of the City of Nashua that the City of Nashua and
the Division of Public Health and Community Services are authorized to accept and appropriate
$35,000 from the State of New Hampshire, Department of Health and Human Services into
Public Health and Community Services grant activity “COVID-19 Vaccine Grant” for the
purpose of administering COVID-19 vaccinations. This funding shall be in effect from
December 1, 2020 through June 30, 2021.

LEGISLATIVE YEAR 2020

RESOLUTION: R-20-102

PURPOSE: Relative to the acceptance and appropriation of $35,000 from
the State of New Hampshire, Department of Health and
Human Services into Public Health and Community Services
grant activity “COVID-19 Vaccine Grant”

SPONSOR(S): Mayor Jim Donchess
COMMITTEE
ASSIGNMENT:
FISCAL NOTE: Fiscal impact is a $35,000 grant to be used for a specific
purpose.
ANALYSIS

This resolution authorizes the City to accept and appropriate funds from the State of New
Hampshire, Department of Health and Human Services for the purpose of administering
COVID-19 vaccinations. This funding shall be in effect from December 1, 2020 through June
30, 2021.

Approved as to account Financial Services Division

structure, numbers,

and amount: By:

Approved as to form: Office of Corporation Counsel
By:

Date:

R-20-103

RESOLUTION

RELATIVE TO THE TRANSFER OF $250,000 FROM PRIOR YEAR ESCROW FUNDS,
DEPARTMENT #194 “CONTINGENCY, ACCOUNT #70122 “OPERATING EXPENSE
CONTINGENCY” INTO THE “GOVERNOR’S OFFICE FOR EMERGENCY RELIEF

AND RECOVERY (GOFERR) GRANT”

CITY OF NASHUA

In the Year Two Thousand and Twenty

RESOLVED by the Board of Aldermen of the City of Nashua that $250,000 be
transferred from Prior Year Escrow, Department #194 “Contingency”, Account #70122
“Operating Expense Contingency” into the “Governor’s Office for Emergency Relief and
Recovery (GOFERR) grant” for the purpose of funding COVID-19 related costs not funded by
the GOFERR grant.

LEGISLATIVE YEAR 2020

RESOLUTION: R-20-103

PURPOSE: Relative to the transfer of $250,000 from Prior Year Escrow
funds, Department #194 “Contingency”, Account #70122
“Operating Expense Contingency” into the “Governor’s Office
for Emergency Relief and Recovery (GOFERR) grant”

ENDORSER(S): Mayor Jim Donchess

COMMITTEE

ASSIGNMENT:

FISCAL NOTE: Reduces the amount available in the Prior Year Escrow

account #70122. The current balance in this account is
$250,000. There will be zero funds remaining upon passage of
this resolution.

ANALYSIS

This resolution authorizes the transfer of $250,000 from Prior Year Escrow funds, “Operating
Expense Contingency” into the Governor’s Office for Emergency Relief and Recovery
(GOFERR) grant for the purpose of funding COVID-19 related costs not funded by the
GOFERR grant. Any unused funds remaining will be transferred back to the prior year escrow
account.

Charter Sec. 53 permits the Board of Aldermen to transfer any unencumbered appropriation
balance or any portion from one department, fund or agency to another.

NRO 5-130, H provides that “when proposed legislation to transfer or re-appropriate a particular
appropriation or purpose thereof has had its first reading, such funds shall not be expended or
transferred while the legislation is pending”.

Approved as to account Financial Services Division

structure, numbers and

amount: By:

Approved as to form: Office of Corporation Counsel
By:

Date:

R-20-104

RESOLUTION

RELATIVE TO THE TRANSFER OF $998,132 FROM DEPARTMENT #150 “POLICE”,
ACCOUNT #90530 “EXPENSE TRANSFER TO GRANT FUNDS” INTO THE
“GOVERNOR’S OFFICE FOR EMERGENCY RELIEF AND RECOVERY (GOFERR)
GRANT”

CITY OF NASHUA

In the Year Two Thousand and Twenty

RESOLVED by the Board of Aldermen of the City of Nashua that $998,132 be
transferred from Department #150, “Police”, Account #90530 “Expense Transfer to Grant
Funds” into the “Governor’s Office for Emergency Relief and Recovery (GOFERR) grant” for
the purpose of funding costs related to COVID-19.

LEGISLATIVE YEAR 2020

RESOLUTION: R-20-104

PURPOSE: Relative to the transfer of $998,132 from Department #150
“Police”, Account #90530 “Expense Transfer to Grant Funds”
into the “Governor’s Office for Emergency Relief and
Recovery (GOFERR) grant”

ENDORSER(S): Mayor Jim Donchess

COMMITTEE

ASSIGNMENT:

FISCAL NOTE: Transfer of $998,132 from the Police Department Operating

Budget to the GOFERR grant. See analysis below.

ANALYSIS

This resolution authorizes the transfer of $998,132 from the Police Department’s General Fund
Operating Budget into the Governor’s Office for Emergency Relief and Recovery (GOFERR)
Grant. Due to strict timelines associated with submitting expenses to GOFERR for
reimbursement and that GOFERR would only reimburse “paid” expenses, Public Safety
budgeted payroll paid was identified as reimbursable, thus the Police Payroll was submitted to
ensure that the City received the full grant award in the amount of $2,092,948.

This transfer is strictly a mechanism to move the reimbursed amount of $998,132 into the
GOFERR grant as a funding source to pay for the COVID-19 remaining costs that were
encumbered at the time of the City’s final rembursement request.

Charter Sec. 53 permits the Board of Aldermen to transfer any unencumbered appropriation
balance or any portion from one department, fund or agency to another.

NRO 5-130, H provides that “when proposed legislation to transfer or re-appropriate a particular
appropriation or purpose thereof has had its first reading, such funds shall not be expended or
transferred while the legislation is pending”.

Approved as to account Financial Services Division

structure, numbers and

amount: By:

Approved as to form: Office of Corporation Counsel
By:

Date:

O-20-042

ORDINANCE

AMENDING THE ORDINANCE ON MAINTAINING ADEQUATE UNASSIGNED
GENERAL FUND BALANCE

CITY OF NASHUA

In the Year Two Thousand and Twenty

The City of Nashua ordains that Part I “Administrative Legislation”, Chapter 5
“Administration of Government”, Part 7 “Taxation and Finance”, Article XX VI “Accounts and
Warrants’, Section 5-135 “Maintaining adequate undesignated general fund balance” of the
Nashua Revised Ordinances, as amended, be and hereby is further amended by deleting the
struck-through language and adding the new underlined language as follows:

Ҥ 5-135. Maintaining adequate undesignated unassigned general fund balance.

A. It is the policy of the Board of Aldermen to maintain an undesignated unassigned
general fund balance as of each June 30 of each year equal to a minimum of 10%

of the municipality s S fiscal year general fund appropriations pls the statewide

This legislation shall take effect following its passage.