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THE CITY OF NASHUA “the Gate City

Financial Services Division

Office of the Chief Financial Officer

TO: President Lori Wilshire

Members of the Board of Aldermen

Ce: Mayor Jim Donchess

FROM: John L. Griffin, Chief Financial Officer/Comptroller

DATE: November 2, 2020

RE: Nashua Fire Rescue IAFF Locai #789 Unit Collective Bargaining Agreement —

Contract Costing

The purpose of this communication is to transmit two additional costings related to this
agreement. As you know, the New Hampshire Retirement System (NHRS) has certified and
issued new employer rates that will become effective in FY2022. As part of the costings that
you have received along with the proposed legislation, I placed a footnote at the bottom of the
costing worksheet indicating the estimated increase in NHRS pension cost in FY2022 and
FY2023. As the NHRS employer rates are known at this time, I have included the pension cost
impacts within the body of the costings.

229 Main Street * Nashua, New Hampshire 03060 + Phone (603) 589-3173 « Fax (603)
589-3168

City of Nashua
Nashua Fire and Rescue Contract

10/26/2020

Change over Prior Year
Real

Other Costs

4 Educational Assistance (assumes $750 increase FY20) additionat fixed amount of $1,000 thereafter)
Costs
over ear

otal Base Pay and Other Salary Costs
over ear
over Gar

Change over Prior Year Salary Costs & Pensions

surance

over
over

Total Costs
over Year

City of Nashua
Nashua Fire and Rescue Contract An

11,871,002
Increases

Total Base Pay
over

Ecucational Assistance (assumes $750 increase FY¥20} additional fixed amount of $1,000 thereafter}
otal Other Salary Costs
over ear
over ear

ay

Retirement Costs

‘otal Retirement Costs
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aver ear

ear Salary Costs & Pensions

insurance Cosls

over

City of Nashua

: “ Planning & Zoning 603 589-3090
eo
Mlann ing Dep arement WEB www. nashuanh.gov
Nashua, New Hampshire 03061-2019

MEMORANDUM

Date: November 6, 2020

To: Ald. Lori Wilshire, President, and Board of Aldermen
Ald. David Tenceza, Chair and Planning & Economic Development
Committee

From: Linda McGhee, Deputy Planning Manager

RE: Referral from the Board of Aldermen on proposed R-20-083, authorizing the
acquisition of property at 36 Buckmeadow Road, Tax Map C, Lot 762, for a
purchase price of $370,000.

At the Nashua City Planning Board's regularly scheduled meeting of November 5,
2020 the Planning Board voted unanimously to make a favorable recommendation
on R-20-083.

If you have any questions concerning this notification, please contact me at 589-
3110.

cc: Mayor Jim Donchess
Donna Graham, Legislative Assistant
Susan Lovering, City Clerk
scott LeClair, Chair, NPCB
Sarah Marchant, Community Development Director

City of Nashua

ina Denarin Planning & Zoning 603 589-3090
Plant 30 tain pan vent WEB www. nashuanh.gov

Nashua, New Hampshire 03061-2019

MEMORANDUM

Date: November 6, 2020

To: Ald. Lori Wilshire, President, and Board of Aldermen
Ald. David Tencza, Chair and Planning & Economic Development
Committee

From: Linda McGhee, Deputy Planning Manager

RE: Referral from the Board of Aldermen on proposed O-20-034, extending
temporary adjustments to site plans to allow for greater outdoor seating at
restaurants.

At the Nashua City Planning Board's regularly scheduled meeting of November 5,
2020 the Planning Board voted unanimously to make a favorable recommendation
on O-20-034.

if you have any questions concerning this notification, please contact me at 589-
3110.

cc: Mayor Jim Donchess
Donna Graham, Legislative Assistant
Susan Lovering, City Clerk
Scott LeClair, Chair, NPCB

Sarah Marchant, Community Development Director

Jim Donchess

Mayor e City of Nashua
To: Board of Aldermen
From: Mayor Jim Donchess
Date: November 2, 2020
Re: Multi Year Contract Award — Transit Operation Services

Pursuant to NRO: §5-74/B: A contract that extends from the current fiscal year into succeeding
fiscal year(s) in which no funds have b ap jorotherwise designated for this purpose
shall be approved by the full Boa! :

City.

Contract Ter

Thank you,

229 Main Street * PO Box 2019 +* Nashua, New Hampshire 03061-2019
603.589.3260 + fax 603.594.3450 + NashuaMayor@NashuaNH.gov
www.NashuaNH. gov

20) THE CITY OF NASHUA "The Gate City”

Administrative Services
Purchasing Department

October 14, 2020
Memo #21-037

TO: Mayor Donchess
Finance Committee

SUBJECT: Amendment to Transit Operations Contract from Funding Source 55690 Regular
Transportation Services

Please see attached communications from Sarah Marchant, Community Development Divisional Director
dated September 28, 2020 for project specific details related to this purchase. Below please find a
summary of the purchase approval request:

Item: Contract Amendment to the existing 5-year contract for Transit Operations
Services

Value: $372,057

Vendor: First Transit

Department: 186 Transportation
Source Fund: 55690 Regular Transportation Services

Ordinance: Pursuant to § 5-84 Special purchase procedures A. (7) Purchases under extensions
of contracts when no price increase exceeds 10% per year.

The Director of Community Development, the Transportation Department and the Purchasing
Department respectfully request your approval of this contract.

Regards,
Kelly Parkinson

Purchasing Manager

Ce: S Marchant
J Graziano

229 Main Street « Nashua, New Hampshire 03061 Phone (603) 589-3330 « Fax (603) 589-3233

* Cammunity Development 589-3095
City of Nashua Planning and Zoning 589-3090

. soe Building Safety 589-3080
Community Development Division Cade Enforcement 589-3100
City Hall, 229 Main Street, PO Box 2019 Ce eras mmission 589-3405
Nashua, New Hampshire 03061-2019 Transportation 380-0100
www. nashuanh.gov FAX 589-3119

Date: September 28, 2020
To: Donchess, Mayor

From: Sarah Marchant, Community Development Division Director

Re: AMENDMENT TO TRANSIT OPERATIONS CONTRACT

The Division of Community Development, Transportation Department is proposing a contract
amendment to the existing five-year contract for Transit Operations Services with First Transit.

In June of 2019, the City of Nashua entered into a five-year contract for Transit Operations with the
option to extend for up to three (3) years at one (1) year intervals with First Transit. The contract
was awarded through an RFP process in accordance with the City’s purchasing policy and the
FTA’s procurement guidelines.

The contract amendment changes the language to Section 5. Compensation a Contracting Fee as by
replacing the Variable Costs with the following:

Variable Year 1 Year 2 Year 2 Year 3 Year 4 Year5
Costs; (7/1/20 — (12/1/20 —
11/30/20) 6/30/21)

$28.90/hr 3 30.85/hr = 5 33.82/hr gq payne = $35.96/hr _-$ 37.06/hr

Since the original contract was executed, the transportation industry in the northeast has
experienced a significant decrease in available CDL and non-CDL drivers, driving up industry
wages in the region. Many surrounding transit and school bus agencies have struggled to
successfully hire and retain staff to maintain their operations and have had to raise wages
significantly. The COVID-19 situation has only exacerbated this situation. First Transit is
currently facing a dire situation where operation costs must rise in order to hire and maintain a fully
staffed operation. In order to do this the First Transit contract will be increased by $372,057 over
the remaining three and one half years of the contract, an increase of approximately 3% of the
overall cost.

The Transportation Department finds First Transit is a responsive and responsible contractor.

The proposed changes are shown on the following page.

i|Page

The contract amendment changes the language in Section 5. Compensation a. Contracting Fee —

Variable Costs and,

I, Alllanguage referring specifically to 5. Compensation a. Contracting Fee— Variable

Costs; shall be changed to the following:

Variable Costs; Year 1 Year 2 Year 3 Year 4 Year 5 Totals
Jul. 1,2G-— | Dec. 1, 20—-
Nov. 30,20} Jun. 30, 21
Original Variable Rate $28.90 $30.85 $30.85 $32.29 $33.69 $35.33 $33.04
Average
New Variable Rate $ 28.90 $ 30.85 $ 33.82 $ 34.83 $ 35.96 $ 37.06 $35.42
Average
Rate Adjustment $0.00 $0.00 $2.97 $2.54 $2.27 $1.73 $1.62
Average
Rate Adjustment Impact $0.00 $ 0.00 $ 74,523 $ 115,734 | $103,299 | $78,501 | $372,056
based on Estimated Hours

2|Page

First Amendment to Agreement

By and between
City of Nashua, NH and First Transit

An agreement was made by and between the City of Nashua, whose address is 229 Main Street,
Nashua, NH 03061 (“City”) and First Transit, whose address is 1020 Center Street, Suite 16
Horseheads, NY 14845 on the 5 day of June 2019 (“Agreement”) .

WHEREAS, Section 5 of the Agreement set forth compensation; and,

WHEREAS, Section 30 of the Agreement provides that all amendments to the Agreement be in
writing and executed by beth parties specified the City agrees to pay the Contractor a variable

cost only for hourly costs the Contractor incurs while operating the service at a rate as follows:

NOW THEREFORE, in consideration of the mutual promises herein, the parties hereby mutually
agree as follows:

1. Section 5 a. “Contracting Fee” of the Agreement shall be amended by deleting the
following language:

Variable Costs; Year 1 Year 2 Year 3 Year 4 Year 5
$ 28.90/hr $ 30.85/hr $32.29/nr $33.69/mr $ 35.33/hr

and replacing it with this language:

Year 1 Year 2 Year? Year 3 Year 4 Year 5
Variable (7/1/20 — (12/1/20 -
Costs; 11/30/20) 6/30/21)

$28.90/nr $30.85/nr $33.82/hr $34.83/hr $35.96/nr $37.06/hr

2. All other terms and conditions of the Agreement not changed by this or prior
amendment(s) remain in full force and effect.

Effective Date:

City of Nashua First Transit

By: By: