Search

5) Inplementa new mileage reimbursement policy and related procedures forallemployees
who use their personal vehicle for City business.

FIELD DATA COLLECTION LOG

Submitted By: Gary Teics Week Ending: 53-Apr-19

Hours to #Complete Kesidential or
Date #Completed Complete Pick-Up Commercial Comments

1-Apr-19 15 8 Residential Staff Meeting, DE, AbatementS & Inzpection
32-Apr-19 17 8 Residential New Consirucrtion & Inzpections
3-Apr-19 4 8 Residential —_|.dbarement, Abatement Meeting & Inspection:
4-Apr-19 6 8 Residential BOA Meeting, Phone Calls, DE & 4 hrs ET
53-Apr-19 20 8 Residential |Elderly Exemptions. Organize DE & DE
Total 2 40 0
Employee

FIELD DATA COLLECTION LOG

Submitted Br: Week Ending: 53-Apr-19
# | Account Property Date Tume of Property [Reason for Comment:
# Address Arrival Type Inspection

l 22040 LT Preree St l-Apr-19 1:30 Single Family |Taxpaver Request

Z 26302 $5 Concord St 2-Apr-19 §:30 Smmgle Family |Taxpaver Request GI&AMA
3} 32279 Ll Caleb St 2-Apr-19 10:00 DetCondo [New Con:ouchen GT SMM
4 si > Caleb St 2-Apr-19 10:20 Det Condo |New Construction GI& Mol
5 52273 5 Caleb St 2--pr-19 10:40 Det Condo |New Con:tmuction GT & Mal
6 | 32275 7 Caleb St 2-Apr-19 11:00 Det Condo [New Con:ouction GI & MM
7 | 32188 | 130 Shore Dr 2-Apr-19 11:10 Smgle Family |Permit GT&MM
a 52195 136 Shore Dr 2-Apr-19 11:20 Smmzle Family |New Construction GI & MAI
9 52202 3 Miunta Wary 2-Apr-19 11:33 Single Family |New Construction GT&hnl
10} 52199 6 Minta Wav 2-Apr-19 11:45 Single Family |New Consmuction GI & MM
ll | 32185 4+ Miunta Var 2-Apr-19 12:00 Single Family |New Construction GT ABI
12 | 23206 ll Shenveod Dr 2-Apr-19 1:35 Single Family |New Con:smuction GT & MM
13 | 32231 4+ North Internale St 2-Apr-19 220 Smgle Family |New Construction GT A&I
14 | 32232 6 North Intervale St 2-Apr-19 2:45 Single Famuly |New Con:smuction GI & MM
ls | 32234 10 North Intervale St 2-Apr-19 3:15 Single Family |New Construction GT A&M
16 | 32236 14 North Intervale St 2-Apr-19 3:30 Single Family |New Consmuction GT & MM

7) 32337 16 North Intervale St 2-Apr-19 3:45 Smgle Family |New Construction GT &MI
18 | 30148 7 North Intervale St 2-Apr-19 +00 Single Family |Permut GT & MM
19 | 12782 2 Elmer Dr 3-Apr-19 3:00 Single Family [Fore Pernut GT & MAI
0 7328 1 Farminzten Rd 3-Apr-19 4:13 Single Family | Abatement GTA
21
22
23
24
26

Course Date Hours Location

Solar Exemption per RSA 72:62 10-Jan-17
Accessory Dwelling Units 15-Nov-17
Dark Store - Big Box Retail Appeals 15-Nov-17

15-Nov-17
_ 16-Nov-17

LGC Concord, NH
Radisson - Manchester, NH
Radisson - Manchester, NH

Radisson - Manchester, NH
Radisson - Manchester, NH
Radisson - Manchester, NH

__ Radisson - Manchester, NH
L6CConcord, NH

Re vie w of Board of Assessors Bylaws - to be brought forward forre vie w, edited
and accepted by the board in May.

Trainings currently scheduled:

5/13 - 5/15 State Statutes Part 1 Kim Kleiner, NH Association of Assessing
O fiic ia Is.

5/20 - 5/24 level 300 course on Mass Appraisal, Mike Mandile NH Association
of Assessing Officials .

May - Assessing 101 forNashua Residents - public meeting to be held in May
ssing Staffand consultants KRT

cure nt pending appoimtment).

August 2019 - work with IT Patriot to migrate remaining processing
applications from Admins system to curent version of
AssessPro. Project coordinating with ITand Patriot. Note:
From January-April we are taking in and piwcessing Credits
and Exemption applications, from mid-Nov. we are
taking in and processing abatements (deadline March 1"),
pre paning forfile capture.

July 2019 - planning meeting with finance, assessing and mayors office.
Be gin Bid Process and submit Bond Resolution to the Board of Aldermen. Estimated
cost-1.3 million, time peniod - 3 yeas.

A question we have been asked recently is, would we considerhaving an outside
agency/contractordo an in-depth audit of the physical data?
Ithatonce the fullmeasur and list begins, we could have the
ith an update of their findings which could serve asa

March/April — Creation of Sales Property Search Tool by IT
For residents with integrated step by step directions. Now available online.

Online Form to request Documents - now available with online submittal.

March 19th - Meeting with KRT- Rob Tozier
Re vie w of Residential Resource and Disc ussion on Abatements and Consulting.

March 20th - Release ofthe Residential Assessment Resource to the Media, Board of
Aldermenand posted on the website.

April Meeting with CDM Smith / IT
Pianning collaborative project linking PDFs of individual property cards to GB.
May/June. Recommend pur hasing Ax hive Pro from Patriot. The initial cost is
$2,500.00 and that includes (1) database/ Year, after that it is $500.00 each

year database.

April 30° - Online USPAP Report Acceptance Letter from DRA and Full USPAP Report
prepared by KRT shared on the website

Asse ssing Office Redesign:
Biweekly meetings to identify needs, analyze process flow and plan rdesign forbetterc ustomer
service and mprwved employee performance.

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March 7% - Management Audit Re port presented to the Board of Aldermen

It has been 38 working days since the audit was presented. 14 working days with an Acting
Administrative Director.

We have received 43 emails , held two 2 hourmeetings with residents , 7 full staff meetings, 8
individual meetings and 4 Board of Assessormeetings.

We continue to have multiple requests fora large amount of data, property files and documents.

OurGoal- Sustainable Culture Change

De sign for Short-Tem and long-Te
Use Positive Reinforcement... Public ally

Re align Performance Management Systems

Sustainmg change isnotachieved through a one-time exercise, but mstead thrugh the adoption ctnewf
managementpractices that need to be contmuously nurtured and remforced. Creating a sustamable cfture
change provides the foundation fororganizations to mprve, transform, and compete.

SPECIAL BOARD OF ALDERMEN

APRIL 30, 2019

7:00 PM

PRESIDENT LORI WILSHIRE CALLS ASSEMBLY TO ORDER PRAYER
OFFERED BY CITY CLERK PATRICIA D. PIECUCH

PLEDGE TO THE FLAG LED BY ALDERMAN-AT-LARGE BEN CLEMONS
ROLL CALL

COMMUNICATIONS

From: Lori Wilshire, President, Board of Aldermen
Re: Special Board of Aldermen Meeting

PRESENTATION

Assessing Department Update

ADJOURNMENT

Aldermanic Chamber