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AGENDA MEETING OF THE BOARD OF ALDERMEN APRIL 9, 2019

1. PRESIDENT LORI WILSHIRE CALLS ASSEMBLY TO ORDER
2. PRAYER OFFERED BY CITY CLERK PATRICIA PIECUCH

3. PLEDGE TO THE FLAG LED BY ALDERMAN ERNEST JETTE
4. ROLL CALL

5. REMARKS BY THE MAYOR

6. RESPONSE TO REMARKS OF THE MAYOR

7. RECOGNITIONS

8. READING OF MINUTES OF PREVIOUS MEETINGS

Special Board of Alderman Public Hearing on R-19-114................. 03/25/2019
Special Board of Aldermen... ......... 0.5 cece cee cee cee cee cee cee nee eee nee eaenees 03/26/2019
Board of AIGermen... 00.2.0... cc ce cee cece cee eee cee nee tee cee eee ee eeaneee ee en ed 03/26/2019
Public Hearing conducted by the Committee on Infrastructure.......... 03/27/2019

9. COMMUNICATIONS REQUIRING ONLY PROCEDURAL ACTIONS AND WRITTEN REPORTS
FROM LIAISONS

From: Larry D. Goodhue, CEO/CFO, Pennichuck Corporation
Re: Annual Meeting of Sole Shareholder

9(a). PERIOD FOR PUBLIC COMMENT RELATIVE TO ITEMS EXPECTED TO BE ACTED UPON
THIS EVENING

9(b). COMMUNICATIONS REQUIRING FINAL APPROVAL

From: Mayor Jim Donchess
Re: Contract Award of Transit Service Operations

From: Mayor Jim Donchess
Re: Contract for Pump Station Upgrades Project - Phase 1 Construction Services

10. PETITIONS

Resubmittal of Petition for Street Acceptance: Portion of Pine and Central Streets
e Committee on Infrastructure Recommends: Granting Petition

11. NOMINATIONS, APPOINTMENTS AND ELECTIONS

Appointments by the Mayor

Joint Convention with Edgewood Cemetery Board of Trustees

12. REPORTS OF COMMITTEE

Budget Review Committee... ........0... 0. cece ee eeeetteeeerteeeese 03/25/2019
Budget Review Committee... ............... cece eee ee eeeteeeeeeeees 04/02/2019
Finance Committee... 0.000000. eee ete erersereeee, 04/03/2019
Committee on Infrastructure............. bev tttetetetereeerereeee. 03/27/2019

Personnel/Administrative Affairs Committee....................0...... 04/01/2019

13. CONFIRMATION OF MAYOR'S APPOINTMENTS
Cultural Connections Committee

Sandra Pratt (New Appointment) Term to Expire: March 1, 2022
24 Gingras Drive
Nashua, NH 03060

UNFINISHED BUSINESS — RESOLUTIONS

R-19-114
Endorser: Mayor Jim Donchess
AUTHORIZING THE MAYOR AND CITY TREASURER TO ISSUE BONDS NOT TO EXCEED
THE AMOUNT OF SIX MILLION DOLLARS ($6,000,000) FOR THE PHASE III LINED LANDFILL
EXPANSION OF THE NASHUA FOUR HILLS LANDFILL, TO INCLUDE ENGINEERING SERVICES
e Budget Review Committee Recommends: Final Passage
e Also assigned to the Board of Public Works; Favorable Recommendation issued 3/8/2019

R-19-117
Endorsers: Mayor Jim Donchess
Alderman-at-Large Michael B. O’Brien, Sr.
Alderman June M. Caron
Alderwoman Mary Ann Melizzi-Golja
Alderman-at-Large’ Lori Wilshire
CHANGING THE USE OF FUNDS FOR A WASTEWATER FUND CAPITAL IMPROVEMENTS
PROJECT FROM BRIDGE STREET OVERFLOW DETENTION BASIN IMPROVEMENTS TO WET
WEATHER FACILITY SCREEN AND RAKE UPGRADES
e Budget Review Committee Recommends: Final Passage
e Also assigned to the Board of Public Works; Favorable Recommendation issued 3/8/2019

R-19-120

Endorsers: Alderman-at-Large Lori Wilshire
Alderman-at-Large Michael B. O’Brien, Sr.
Alderman Linda Harriott-Gathright
Alderman Richard A. Dowd
Alderman Patricia Klee
Alderman-at-Large Brandon Michael Laws
Alderman Tom Lopez
Alderman June M. Caron
Alderwoman Mary Ann Melizzi-Golja
Alderman-at-Large David C. Tencza
Alderman Jan Schmidt
Alderman-at-Large Ben Clemons

CHANGING THE NAME OF PANTHER DRIVE TO OFFICER JAMES ROCHE DRIVE

e Personnel/Administrative Affairs Committee Recommends: Final Passage

R-19-124

Endorsers: Alderman-at-Large Michael B. O’Brien, Sr.
Alderman Linda Harriott-Gathright
Alderman Richard A. Dowd
Alderman June M. Caron
Alderwoman Mary Ann Melizzi-Golja
Alderman-at-Large David C. Tencza
Alderman Jan Schmidt

NAMING THE INTERSECTION AT GRAND AVENUE AND NORTH SEVENTH STREET

“LITTLE LEAGUE SQUARE”

e Committee on Infrastructure Recommends: Final Passage

R-19-125
Endorsers: Alderman-at-Large Lori Wilshire
Alderman Richard A. Dowd
Alderman-at-Large Ben Clemons
Alderman-at-Large David C. Tencza
Alderwoman Mary Ann Melizzi-Golja
Alderman Linda Harriott-Gathright
APPROVING THE COST ITEMS OF A SIDEBAR AGREEMENT BETWEEN THE NASHUA BOARD
OF POLICE COMMISSIONERS AND UFPO LOCAL 645 PROFESSIONAL EMPLOYEES OF THE
NASHUA POLICE DEPARTMENT REGARDING SPECIAL PROJECTS
e Budget Review Committee Recommends: Final Passage with Proposed Amendments

UNFINISHED BUSINESS — ORDINANCES

O-18-030
Endorsers: Alderman-at-Large Brandon Michael Laws
Alderwoman Mary Ann Melizzi-Golja
Alderman Patricia Klee
Alderman Linda Harriott-Gathright
INCREASING FEES FOR LEASED CITY PARKING SPACES
e Personnel/Administrative Affairs Committee Recommends: Indefinite Postponement

O-19-037
Endorsers: Alderman Ernest Jette
Alderman Tom Lopez
RAISING THE AGE TO PURCHASE, USE, AND POSSESS TOBACCO PRODUCTS AND
E-CIGARETTES FROM EIGHTEEN (18) TO TWENTY-ONE (21)
e Personnel/Administrative Affairs Committee Recommends: Final Passage

O-19-039
Endorsers: Alderman Patricia Klee
Alderman Tom Lopez
Alderman Linda Harriott-Gathright
AUTHORIZING STOP SIGNS AT THE INTERSECTION OF FAIRMOUNT STREET AND
CHARLES STREET
e Committee on Infrastructure Recommends: Final Passage

O-19-040
Endorsers: Mayor Jim Donchess
Alderman-at-Large Michael B. O’Brien, Sr.
Alderman Linda Harriott-Gathright
Alderman-at-Large Brandon Michael Laws
Alderman Tom Lopez
Alderman-at-Large David C. Tencza
Alderman Jan Schmidt
Alderman-at-Large Lori Wilshire
ESTABLISHING AN ADMINISTRATIVE SERVICES DIVISION AND DIRECTOR POSITION
° Personnel/Administrative Affairs Committee Recommends: Final Passage with Proposed Amendments

NEW BUSINESS — RESOLUTIONS

R-19-128
Endorsers: Mayor Jim Donchess
Alderman-at-Large Michael B. O’Brien, Sr.
Alderman Richard A. Dowd
EXTENDING AND ENLARGING THE NASHUA RAIL TRANSIT COMMITTEE

R-19-129
Endorser: Mayor Jim Donchess
AUTHORIZING THE CITY OF NASHUA TO ENTER INTO CONTRACTS WITH NASHUA COMMUNITY
COLLEGE, RIVIER UNIVERSITY, TOWN OF HUDSON, TOWN OF MERRIMACK, SOUHEGAN VALLEY
TRANSPORTATION COLLABORATIVE AND THE PLUS COMPANY FOR TRANSIT SERVICES

R-19-130
Endorser: Mayor Jim Donchess
AUTHORIZING THE SALE OF TAX DEEDED PROPERTY LOCATED AT 4 % - 6 CANAL STREET

R-19-131
Endorser: Mayor Jim Donchess
AUTHORIZING THE GRANTING OF AN EASEMENT TO THE NASHUA MILLYARD ASSOCIATES,
INC. OVER LAND LOCATED AT 2 PINE STREET EXTENSION

R-19-132
Endorser: Mayor Jim Donchess
AUTHORIZING THE MAYOR TO ENTER INTO A SUCCESSOR “CONCESSION AGREEMENT”
WITH GRANITE DIAMOND, LLC

R-19-133
Endorsers: Mayor Jim Donchess
Alderwoman Mary Ann Melizzi-Golja
AUTHORIZING THE MAYOR TO ENTER INTO A MEMORANDUM OF UNDERSTANDING WITH
SPECTACLE MANAGEMENT, INC.

NEW BUSINESS — ORDINANCES
O-19-041
Endorser: Mayor Jim Donchess
ADDING TWO STUDENT MEMBERS TO THE ENVIRONMENT AND ENERGY COMMITTEE
O-19-042
Endorser: Alderwoman-at-Large Shoshanna Kelly
DESIGNATING THE SOUTHWEST CONSERVATION AREA AS CITY CONSERVATION LAND
O-19-043
Endorser: Alderman-at-Large Michael B. O’Brien, Sr.
UPDATING THE ORDINANCES REGARDING THE BOARD OF PUBLIC WORKS RETIREMENT
SYSTEM
PERIOD FOR GENERAL PUBLIC COMMENT
REMARKS BY THE MEMBERS OF THE BOARD OF ALDERMEN

Committee announcements:

ADJOURNMENT

Proposed Amendments made in Budget — 4/2/2019 AMENDED
R-19-125

RESOLUTION

APPROVING THE COST ITEMS OF A SIDEBAR AGREEMENT BETWEEN THE
NASHUA BOARD OF POLICE COMMISSIONERS AND UFPO LOCAL 645
PROFESSIONAL EMPLOYEES OF THE NASHUA POLICE DEPARTMENT
REGARDING SPECIAL PROJECTS

CITY OF NASHUA

In the Year Two Thousand and Nineteen

RESOLVED by the Board of Aldermen of the City of Nashua that the cost items of the
attached sidebar between the Nashua Board of Police Commissioners and UFPO Local 645
Professional Employees of the Nashua Police Department regarding special projects are hereby
approved.

SIDEBAR AGREEMENT
BETWEEN
NASHUA BOARD OF POLICE COMMISSIONERS AND
UFPO LOCAL 645 PROFESSIONAL EMPLOYEES OF THE NASHUA POLICE
DEPARTMENT

TO THE
COLLECTIVE BARGAINING AGREEMENT
BETWEEN
NASHUA BOARD OF POLICE COMMISSIONERS AND
UAW PROFESSIONAL EMPLOYEES OF THE NASHUA POLICE DEPARTMENT, LOCAL
#2322

July 1, 2015 -June 30, 2018

The parties to the above-referenced agreement hereby make the following supplementary
agreement thereto.

ARTICLE 26: OVERTIME AND FLEX TIME
Add a new section, as follows:

Special Projects

Employees, who are normally ineligible for overtime, may receive a stipend based on
special projects which fall outside of their normal areas of responsibility. The rate will be based
on 1.5 times the hourly rate of pay. The amount of the stipend allowed per week will be
determined by the Chief or Deputy Chief of Police.

This sidebar agreement shall be in effect starting February 25, 2019.

Agreed to:

Nashua Police UAW Professional Employees Nashua Police Commission

Date Date:

Proposed Amendments made in Personnel — 4/1/2019 AMENDED
O-19-040

ORDINANCE

ESTABLISHING AN ADMINISTRATIVE SERVICES DIVISION AND DIRECTOR
POSITION

CITY OF NASHUA

In the Year Two Thousand and Nineteen
The City of Nashua ordains that Part I “Administrative Legislation” of the Nashua
Revised Ordinances, as amended, be hereby further amended by deleting the struck-through

language and adding the new underlined language as follows:

1. In Chapter 5 “Administration of Government”, Part 3 “Administrative Code”, Article IV
“Generally”, Section 5-33 “Administrative divisions; officers and employees”, subsection B:

“§ 5-33. Administrative divisions; officers and employees”

B. The administrative services of the City shall consist of the following divisions:
(1) Administrative Services Division.

(2) Financial Services Division.

(43) Community Development Division.
(24) Public Works Division.

(35) Division of Public Health and Community Services.

camaation Teckroloay Division”

2. In Chapter 5 “Administration of Government”, Part 3 “Administrative Code”, Article VI,
which is entitled “Cable Television Advisory Board”, but contains no sections within it, delete
the title “Cable Felevision Adviser Beard” and instead entitle Article VI “Administrative
Services Division”.

ORDINANCE AMENDED O-19-040

3. In Chapter 5 “Administration of Government”, Part 3 “Administrative Code”, Article VI
“Administrative Services Division”, add the following new Section 5-39 “Director”:

Ҥ 5-39. Director.

A,

The mayor shall, with the consent of the board of aldermen, appoint a director of
administrative services, who shall report to the mayor and who shall have overall
responsibility for the conduct of the division.

The director of the administrative services division shall have the responsibility to
administer the programs and functions of the division. Specifically, the director
shall assure that the functions delineated in section 5-40 are carried out efficiently
and completely so that the fiscal responsibilities and the statistical responsibilities
of the division are met. The director, in conjunction with the mayor and director
of financial services, shall be responsible for short and long term budget planning,
short and long term property tax rate planning, and shall have an integral role in
the development of the city’s fiscal policy. The director shall also perform such
other duties as assigned by the mayor.

The director, in conjunction with the mayor and director of financial services,
shall be responsible for liaising with autonomous / semiautonomous departments
in the areas of short and long term budget planning. The director shall serve as a
liaison with respect to the other functions of the administrative services division,
i.e., purchasing, human resources, insurance and risk management, assessing,
geographic information systems, and information technology. The director shall
be responsible for the maintenance and repair of all city buildings, including the
hiring of necessary personnel. This shall not include buildings under the control
of the board of education, the board of public works, the board of police
commissioners, and the board of fire commissioners. The director shall
participate in making recommendations for and coordinating necessary capital

improvements to all city buildings with the capital improvements committee and
the board of aldermen.”

4, In Chapter 5 “Administration of Government”, Part 3 “Administrative Code”, Article VI
“Administrative Services Division”, add the following new Section 5-40 “Departments”:

Ҥ 5-40. Departments. The administrative services division shall be comprised of the
following departments:

A,

Purchasing department. The mayor, in consultation with the director of
administrative services, shall appoint a purchasing manager. The purchasing
manager shall be responsible for the satisfactory completion of the functions of
the purchasing department as specified in article XVII (“Purchasing Manager’’) of

this chapter.

ORDINANCE AMENDED O-19-040

dd) City messenger. The purchasing manager shall also be responsible for the
city messenger, who shall perform the following duties: deliver and
execute messages, summonses and notices from the mayor and the board
of aldermen: and other duties as prescribed by the purchasing manager, the
director of administrative services, or the mayor.

B. Human resources department. The mayor, in consultation with the director of
administrative services, shall appoint a human resources director. The human
resources director shall have the responsibility and duties described in Chapter 50,
Personnel. In addition, the human resources director’s duties shall include the
maintenance of the city’s self-insurance programs for unemployment,
health/dental benefits and life insurance programs. The department head shall
perform such other related duties as requested by the mayor or the director of
administrative services.

Cc. Insurance and risk management department. The mayor, in consultation with the
director of administrative services, shall appoint an insurance and risk manager
who shall be responsible for the daily operations of the city’s commercial and
self-insurance programs to include workers’ compensation, long term disability,
and vehicle accident: management of the safety and loss prevention programs:
and property and personal liability insurance programs. The department head shall
perform such other related duties as requested by the mayor or the director of
administrative services.

(1) Custodial services. The insurance and risk manager shall also be
responsible for the custodial staff, whose duties include the repair, heating,
maintenance and upkeep of the city hall, its grounds, and the comfort
stations located thereon.

D. Assessing department. The director of administrative services shall be
responsible for the assessing duties as delegated by the board of assessors (see
City Charter, section 42 and sections 69 through 71). which duties shall be
performed by the first assistant assessor who shall perform such other related

duties as requested by the mayor or the director of administrative services.

E. Geographic information systems. The director of administrative services shall be
responsible for the city’s geographic information systems.

F, Information technology department. The mayor, in consultation with the director
of administrative services, shall appoint an information technology director, who
shall have overall responsibility for the satisfactory performance of providing
information technology to the city and other functions and duties assigned to this
department. The information technology department shall assess the city’s data
processing needs and shall develop and implement the data processing capabilities

required.”

ORDINANCE AMENDED O-19-040

5. In Chapter 5 “Administration of Government”, Part 3 “Administrative Code”, Article V
“Office of the Mayor”, Section 5-38.1 “Direct reports to Mayor”:

Ҥ 5-38.1. Direct reports to Mayor.

A.

City Clerk. The mayor shall appoint a City Clerk in accordance with Section 42
of the City Charter, The City Clerk shall report directly to the mayor and shall
perform those duties prescribed by law, the City Charter and ordinances, to
include the proper maintenance of voter registration files and voter registration
procedures (as delegated by the Board of Registrars), the recording and
maintenance of vital statistics which the City is responsible for maintaining, the
maintenance of City ordinances and resolutions, and the preparation of agendas
and minutes of the Board of Aldermen as the Board may direct. The City Clerk
shall perform such other duties as may be directed by the mayor. Within 10 days
after assuming office, the City Clerk shall give bond as specified by state law.

6. In Chapter 5 “Administration of Government”, Part 3 “Administrative Code”, Article XI
“Financial Services Division”, Section 5-51 “Director”, subsection C:

Ҥ 5-51. Director.

The Director of the financial services division shall have the responsibility to
administer the programs and functions of the division and ensure that the
functions delineated in this division are carried out efficiently and completely so
that the fiscal responsibilities and the statistical responsibilities of the division are
met. The Director shall also perform such other duties as assigned by the mayor.
The Director shal: also be responsible forthe maintenance and repair ofall CHy
buildines_otherthan-schools_not aceomplished-bythe-custodial-stafis of the
respectye-deparents chides the HH eeessare personnet-ardshalt
make recommendations forandcoordinate-al necessary capital tapreyvementsto
these buildines-with the Capital improvements Committee and the Board-of