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229 Main Stree

City e Ris 5 P.O. Box 201¢
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Vity © i Nashua Nashua, NH 03061-201¢
Office of the City Clerk (603) 589-3010, Option £
- Fax (603) 589-3026
Patricia D. Piecuch E-Mail: cityclerkdept@NashuaNH.go.
City Clerk

Memorandum

TO: Board of Aldermen
Mayor James Donchess

CC: Steven Bolton, Corporation Counse
FROM: Patricia D. Piecuch, City Cler
DATE: June 5, 2019

RE: Proposed City Charter Amendment — R-18-073

We have received the attached letter from Assistant Attorney General Nicholas A. Chong
Yen, that the three state agencies have reviewed the report filed by the Board of
Aldermen, on the charter amendment proposed in R-18-073, and do not object to the

proposed amendment to our existing city charter.

In accordance with RSA 49-B:5(b), within seven (7) days after receiving approval from
the Secretary of State, Attorney General and the Commissioner of the Department of
Revenue Administration, the Board of Aldermen may order the proposed amendment to

be placed on the ballot at the next regular municipal election.

If you have any questions, please do not hesitate to contact me.

Enclosure

ATTORNEY GENERAL
DEPARTMENT OF JUSTICE

33 CAPITOL STREET
CONCORD, NEW HAMPSHIRE 03301-6397

GORDON J. MACDONALD
ATTORNEY GENERAL

JANE E. YOUNG
DEPUTY ATTORNEY GENERAL

June 3, 2019

Patricia Piecuch
PO Box 2019

229 Main Street
Nashua, NH 03061

Re: | Nashua Charter Amendment

Dear Clerk Piecuch,

Pursuant to RSA 49-B:4-a, you have submitted a proposed charter amendment, dated
May 17, 2019, on behalf of the City of Nashua for review.

Upon review, the New Hampshire Attorney General’s Office, the Secretary of State’s
Office, and the Department of Revenue Administration, pursuant to RSA 49-B:4-a, do not object
to the proposed amendment to the existing town charter.

Please feel free to contact myself, Bruce Kneuer of the Department of Revenue

Administration, or David Scanlan of the Secretary of State’s Office if you have any questions.

Sincerely,

Assistant Attorney General

Election Law Unit /
(603) 271-3650
nicholas.chongyen@doj.nh.gov

ce: David Scanlan, Deputy Secretary of State
Bruce Kneuer, Department of Revenue Administration

Telephone 603-271-3658 ¢ FAX 603-271-2110 * TDD Access: Relay NH 1-800-735-2964

5

(229. THE CITY OF NASHUA ‘The Cate City’

Administrative Services Division

To: Board of Aldermen
Board of Assessors

From: Kim Kleiner
Administrative Services Division, Director

Date: June 7, 2019
RE: Email sent to the Board, June 4, 2019, L. Ortolano
Dear Members of the Board,

I am writing to correct some of the inaccurate statements which have been sent to the Board of
Aldermen and Board of Assessors in the past week.

Attorney Mark Broth is conducting an independent investigation regarding the allegations against
Mr. Turgiss. I am not seeking to influence that investigation in any way. I am seeking to correct
misinformation. Accordingly, we respectfully request this communication be read into the record
and placed on file.

We continue to receive multiple Right to Know requests, almost daily, from a member of the
public regarding this matter. In an email dated June 4, 2019 Ms. Laurie Ortolano stated, “Greg
[Turgiss] visited 3 properties in January, 3 in February... and 1 in March. The email then asks
how Mr. Turgiss could have driven 660 miles in those 3 months.

Ms. Ortolano cites an AssessPro report as authority for the statement. This report was given in
response to a Right to Know request, its intended use and the data it collects were not discussed.

Ms. Ortolano’s statement is inaccurate because the AssessPro report in no way captures all of the
work, or all of the properties visited, by any assessor in a given time. The report only indicates
that during a certain time period the assessor used AssessPro to make corrections with respect to
the listed property. An assessor typically performs a great deal more work and makes a great deal
more property visits than are captured on this report. For one example, a visit may be in order for
the investigation of a charitable exemption, where the assessor needs to evaluate if the building is
being used for a qualified charitable purpose by the applicant. This would not warrant a change to
the property card captured in this report.

The email from Ms. Ortolano also infers that Mr. Turgiss is checking work within the assessor’s
office. Mr. Turgiss is not in any supervisory role over other assessors or their work. The
assessors are using a peer review approach where their work is reviewed by at least one or more
other assessors within the department. They often confer with each other on different cases, this
results in a more equitable and consistent application on subjective items such as the condition of
a property.

229 Main Street * Nashua, New Hampshire 03060

Jim Donchess
Mayor e City of Nashua

To: Board of Aldermen

From: Jim Donchess

Date: 5/21/19

Re: Contract for Neopost IN700DS Mailing Solution

Pursuant to NRO § 5-74 (B), which states that a contract that extends from the current fiscal year into
succeeding fiscal year(s) in which no funds have been appropriated nor otherwise designated for this
purpose shall be approved by the full Board of Aldermen before the contract shall become binding on the
City.

Our current five (5) year lease with Pitney Bowes for the primary mail processing solution in the copy room
at City Hall is expiring. The new equipment has enhanced features at a lower cost per month.

This purchase from Formax of Dover, NH is a five (5) Year lease at $337.18 per month for a total over the 60
month period of $20,230.80. Since this is under the $25,000 threshold it was not necessary to obtain
approval of the Finance Committee. | am requesting the approval of the full Board of Aldermen for the
award of the following contract:

Contract for Neopost IN7OODS Mailing Solution. This is a five (5) year contract.

229 Main Street > PO Box 2019 ° Nashua, New Hampshire 03061-2019
603.589.3260 © fax 603.594.3450 *° NashuaMayor@NashuaNH.gov
www.NashuaNH.gov

Purchase Order - Lease

Customer
Organization —_| City of Nashua NASPO/ValuePoint Contract #: ADSPO 16-169901
Address 229 Main Street and/or
City State Zip | Nashua NH | 03060 State Participating Addendum (PA) #:
Phone (603) 589-3175 | Fax 8002216 (NH)
Vendor Ship To
Company Name | MailFinance, Inc. FEDERAL ID# 94-2984524 Organization City of Nashua
Attention Government Sales DUNS# 150836872 Attention Accounts Payable
Address 478 Wheelers Farms Rd Address 229 Main Street
City State Zip Milford CT | 06461 City State Zip Nashua | NH | 03060
Phone (866) 448-0045 Fax (203) 301-2600 Phone (603) 589-3175 | Email | vendorapinvoices@nashuanh.g
P.O. Number | P.O. Date Requisitioner Shipped Via F.0.B. Point Terms
I Ground Destination Quarterly Invoicing
QTy Unit Description Unit Price Total
60 Months Lease Payment $337.18 $20,230.80

Lease payment specified above for products listed below includes, as applicable, reduced price equipment maintenance to reflect first year free, meter rental, meter resets,
postal rate changes, software license/support/subscription fees, delivery, installation, and operator training.

Products
QTY Product ID Description

1 JINDW30, IN Series 6/7 Base 30Ib. Differential Weighing

1 WP3070STDN Scale Stand for ISWP30/70 & INWP30/70

1 INDU100 IN Series 100 Department Upgrade

1 | IN700SH IN Series 700 Base w/ Mixed Size Feeder, sealer and drop tray

1 INWP30 IN Series 30 lb Weighing Platform

1 INDS7 Dynamic Weighing Platform for IN Series 700/750 Bases
1) Order is governed under the terms and conditions of the NASPO/ValuePoint Master Price Agreement Contract Number ADSPO16-169901. Enter this order in accordance with the

prices, terms, delivery method, and specifications listed above.
2) Payments will be sent to:

MailFinance Inc.

Dept 3682

PO Box 123682

Dallas TX 75312-3682

Authorized by Date

3) Send all correspondence to;

MailFinance Inc.
478 Wheelers Farms Rd
Milford CT 06464 Print Name Title

MailFinance

ANeopost USA Company

Government Product Lease Agreement
with Meter Rental Agreement

Section (A) Office Information

Office Number

Office Name

Phone # Date

6101

Formax

05/23/2019

(603) 516-2653

Section (B) Billing Information

Section (C) Installation Information (if different from billing information)

Company Name

City of Nashua

Company Name City of Nashua

DBA

Installation Address | 229 Main Street

Billing Address 229 Main Street City State Zip+4 Nashua NH 03060
City State Zip+4 Nashua NH 03060 Contact Name Accounts Payable Phone | (603) 589-3175
Contact Name Accounts Payable Phone } (603) 589-3175 Contact Title Accounts Payable Fax |

Contact Title

Accounts Payable

Fax Email Address vendorapinvoices@nashuanh.gov

Email Address

vendorapinvoices@nashuanh.gov

Main Post Office

Nashua, NH | PO 5-Digit Zip Code | 03060

| PO#|

Section (D) Products

Qty Model / Part Number Description (include Serial Number, if applicable)
1 INDW30 IN Series 6/7 Base 30lb. Differential Weighing
1 WP3070STDN Scale Stand for ISWP30/70 & INWP30/70
4 INDU100 IN Series 100 Department Upgrade
1 IN700SH IN Series 700 Base w/ Mixed Size Feeder, sealer and drop tray
1 INWP30 IN Series 30 lb Weighing Platform
1 INDS7 Dynamic Weighing Platform for IN Series 700/750 Bases
Section (E) Lease Payment Information & Schedule Section (F) Postage Meter & Postage Funding Information
Tax Status: Number of Monthly Payment Meter Model | IN7O0AI Machine Model | IN700SH
Months (Plus applicable taxes)
Taxable - : Postage Funding Method: Postage Funding Account:
First { 60 | $337.18

[| Tax Exempt

Certificate attached

Billing Frequency:
[| Monthly

Quarterly

| Annually

Billing Method:

Poc [J]tms
New L_] Existing

Existing Account Number:

[| Bill Me Prepay by Check
[| ACH Debit (Submit customer authorization form)

CJomas [J] cpu (include authorization form)

Agency Code [| Sub Agency Code [ ]

Service Products (Check all that apply)

[_] Standard

Current Lease Number:

Online Postal Rates iMeter™ App (SP10)

[_] Arrears

C] ACH (Customer to submit authorization form)

Online Postal Expense Manager iMeter™ App (SP20/NeoStats)

| Online E-Services iMeter™ App (SP30)

[_] NeoShip PLUS (EP70PLUS)

| NeoShip Install & User Guide (EP70GUIDES)
[|] RunMyMaii |_| 3G/4G Cell Service
Maintenance

Installation/Training

| | Software Support for premise (non-cloud) solutions

Section (G) Approval

Existing customers who currently fund the Postage account by ACH Debit will not be converted to NeoFunds/TotalFunds unless initialed here

This document consists of a Government Product Lease (“Lease”) with MailFinance Inc.; and a Postage Meter Rental Agreement (“Rental Agreement”), and an Online
Services and Software Agreement with Neopost USA Inc.; and a NeoFunds/TotalFunds Account Agreement with Mailroom Finance, Inc. Your signature constitutes an offer to
enter into the Lease and, if applicable, the other agreements, and acknowledges that you have received, read, and agree to all applicable terms and conditions (version
Government-Equipment-Lease-Terms-USPS-Dealer-v4-16), which are also available at https:/Avww.neopost.com/terms/government-equipment-lease-terms-usps-dealer-v4-
16.pdf, and that you are authorized to sign the agreements on behalf of the customer identified above. The applicable agreements will become binding on the companies
identified above only after an authorized individual accepts your offer by signing below, or when the equipment is shipped to you.

sett SEE PURCHASE ORDER *****

Authorized Signature

Print Name and Title

Date Accepted

Accepted by Neopost USA and its Affiliates

Date Accepted

MailFinance Inc., 478 Wheelers Farms Rd, Milford CT 06461

Form L51186e-04/16 Terms Revision R-04-16 (PF)

Jim Donchess
Mayor e City of Nashua

To: Board of Aldermen
From: Mayor Jim Donchess
Date: 6/6/19

Re: Contract for Long Term Management of Wastewater Biosolids

NRO § 5-90 (E) states that approval by the Finance Committee of a contract award in excess of
$1,000,000 shall be submitted to the full Board of Aldermen at its next regularly scheduled meeting for
final approval prior to award of the contract.

The Finance Committee approved and placed on file the notification of the award of the
referenced contract at their May 6, 2019 meeting. | am requesting the approval of the full Board
of Aldermen for the award of the following contract, which is over $1,000,000.

Pursuant to NRO § 5-74 (B), which states that a contract that extends from the current fiscal year into
succeeding fiscal year(s) in which no funds have been appropriated nor otherwise designated for this
purpose shall be approved by the full Board of Aldermen before the contract shall become binding on
the City.

The Finance Committee approved and placed on file the notification of the award of the
referenced contract at their June 5, 2019 meeting. | am requesting the approval of the full Board
of Aldermen for the award of the following contract, which is a three (3) year contract.

Contract for Long Term Management of Wastewater Biosolids. Included is the Purchasing Manager’s
Memo #19-149 regarding the award of this contract to the Finance Committee dated May 30, 2019.
This is a three (3) year contract with a total contract value not-to-exceed $1,507,050.

Cc
Sue Lovering, Legislative Affairs Manager

229 Main Street * PO Box 2019 * Nashua, New Hampshire 03061-2019
603.589.3260 * fax 603.594.3450 * NashuaMayor@NashuaNH. gov
www.NashuaNH.gov

» THE CITY OF NASHUA "The Gate City’

Financial Services

Purchasing Department

May 30, 2019
Memo #19-149

TO: MAYOR DONCHESS
FINANCE COMMITTEE

SUBJECT: LONG TERM MANAGEMENT OF WASTEWATER BIOSOLIDS CONTRACT (VALUE:
NOT-TO-EXCEED $1,507,050)
DEPARTMENT: 169 WASTEWATER; FUND: WASTEWATER

Please see the attached communication from David L. Boucher, Superintendent Wastewater Department
dated March 28, 2019 for the information related to this contract.

Pursuant to § 5-78 Major purchases (greater than $10,000) A. All supplies and contractual services,
except as otherwise provided herein, when the estimated cost thereof shall exceed $10,000 shall be
purchased by formal, written contract from the lowest responsible bidder, after due notice inviting bids.

The Superintendent Wastewater Department, the Board of Public Works (March 28, 2019 meeting) and
the Purchasing Department recommend the award of this contract in an amount not-to-exceed
$1,507,050 from Resource Management, Inc. of Holderness, NH.

Dan Kooken
Purchasing Manager

Cc: D Boucher L Fautuex

229 Main Street * Nashua, New Hampshire 03061 ¢ Phone (603) 589-3330 e Fax (603) 589-3233 |

Jim Donchess
Mayor e City of Nashua

To: Board of Aldermen

From: Jim Donchess

Date: 6/6/19

Re: Contract Award for Emergency Notification System

Pursuant to NRO § 5-74 (B), which states that a contract that extends from the current fiscal year into
succeeding fiscal year(s) in which no funds have been appropriated nor otherwise designated for this
purpose shall be approved by the full Board of Aldermen before the contract shall become binding on the
City.

The Finance Committee approved and placed on file the notification of the award of the referenced contract
at their June 5, 2019 meeting. | am requesting the concurrence and approval of the full Board of Aldermen
for the award of the following contract:

Contract Award for Emergency Notification System - Included is the Purchasing Manager’s Memo #19-157
dated May 30, 2019 regarding the award of this contract at the Finance Committee meeting. This is a three
(3) year contract.

229 Main Street * PO Box 2019 * Nashua, New Hampshire 03061-2019
603.589.3260 * fax 603.594.3450 * NashuaMayor@NashuaNH. gov
www. NashuaNH. gov

/

GF

is)

THE CITY OF NASHUA “The Gate City’

Financial Services.

Purchasing Department

May 30, 2019
Memo #19-157

TO: MAYOR DONCHESS
FINANCE COMMITTEE

SUBJECT: | CONTRACT AWARD FOR EMERGENCY NOTIFICATION SYSTEM (VALUE: $66,000
FOR 3 YEARS)
DEPARTMENT 156: EMERGENCY MANAGEMENT; FUND: GENERAL

Please see attached communication from Justin Kates, Emergency Management Director dated May 22,
2019 for the information related to this purchase.

Pursuant to § 5-84 Special purchase procedures A. (3) Purchases which can be procured through
cooperative intergovernmental purchase agreements with other governmental jurisdictions.

This award is contingent upon the BOA approval of the FY2020 Budget.

The Emergency Management Director, the committee and the Purchasing Department recommend the
award of this contract in a total amount of $66,000 for 3 years to OnSolve LLC of Ormand Beach, FL.

Respectfully,

Purchasing Manager

Cc: J Kates J Graziano