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Special Bd. of Aldermen — 08/06/2019 Page 23

Alderman Clemons

OK. If | could continue? Knowing that makes you know | think, I’m glad that that was factored in because | think
this is for me anyway, this is no-brainer because it is no upfront cost to the City and regardless of whether or not
down the line we purchase the array on top of these buildings, we are going to be saving money. So as
somebody who is responsible for making sure that we are doing everything we can to save the tax payer a
dollar, not doing this would be foolish. So | certainly will support this project.

President Wilshire
Any other questions?

Mr. Weeks Well thank you so much, we threw a couple of just feel good in terms of community engagement,
James briefly mentioned that we love to come into the schools and educate. That moderating platform can be
made available to the entire community. And so we hope that if we have the opportunity to complete these
installations we can serve as a partner educating the community and helping to achieve maybe in my humble
opinion the most important slide here is the actual environmental benefits as a concerned citizen with young
kids as many of you, with kids or grandkids. These projects alone would have a very meaningful environmental
impact in terms of carbon pollution reduction. We thank you so much for your leadership and the opportunity to
present.

Mayor Donchess

Madam President, | think there are two things we should cover. Number 1 how soon does this need to be
approved in order to make this definitely feasible for this year. And Number 2 | was thinking we might ask Mr.
Hall who is representing Conway and their participation, these financials rely on their participation as well.
Maybe let him, Mr. Hall address any, | mean | know it is generally supported, but there is the lease issue, maybe
let him address this a little on that.

Charles Hall, President Board of Directors Conway Arena Charles Hall, 37 Chestnut Street, President of the
Board of Directors at Conway Arena. Thank you for inviting us. Representing our Board is Jim Conway, Tom
Monahan, Morgan Hollis, Brad Craig and Joe Bellevance Jr. So approximately 2002/2003 we entered into an
agreement with the City to build Conway Arena. We took a parking lot next to the DPW and built a beautiful
facility. It was approximately a $3.7 facility; we have a note of about $1.2. We are well on our way to paying
that off. Why we would like to extend the lease, so we have a 30-year lease. And with the addition of the solar
panels which is a great thing, this now gives us the ability in year approximately 2023, that 6" year that Dan
talked about of buying the array out for about $490,000.00. So in year ’23 we would probably want to take
another note for that, whether we need to take the full amount of what but this would be longer than a 7 year
note so this gives us that flexibility to do that. Also, although you said the roof will last forever? It probably will
but we'd like the flexibility that if at year 30 we need to replace the roof, it gives us that flexibility as well. So
what we would really like would be an additional 20 years which would make it a total of 50.

In giving back and hopefully everybody here agrees that we’ve been a real community supporter and have done
a good job as stewards for the arena. Alderman Caron and Mayor Donchess were at our event last week when
we gave over $50,000.00 as you mentioned, which actually now totals since 2004 we’ve give over $760,000.00
to local nonprofits, Boys & Girls Club, Nashua Y, Police Athletic League, Fright Night.

Special Bd. of Aldermen — 08/06/2019 Page 24

You've got to do Fright Night. Marguerite’s Place, Adult Learning Center, you name it, Nashua Soup Kitchen,
Grow Nashua, so you name a local Nashua non-profit and we’ve given money to it. So | think we’d appreciate
the extension. It would just help us be a full participant of this project.

Alderman Clemons

Thank you. | completely understand that from a commercial lending perspective you have to have that lease in
place in order for a lender to give you that loan. You know a few years ago when | was on the Board we did that
for the Airport Authority and we did that for private citizens who had hangars and different things that they
wanted to do; get loans for that they were unable to so we extended that out for 99 years | think. But | certainly
would support extending a lease and |, you know, like you said everything you have done for the community has
been great. | think the mission there has been achieved and | can’t see needing to really discuss many major
changes to that lease. So as long as we are under similar terms, | think | could support something like that.

Alderman Jette

So forgive me for asking but it’s the only way | am going to find out. Somebody said, unless | misunderstood
that you get like a $650,000.00 profit. Did | hear correctly is that true?

Mr. Hall | wish it was true. If it was we’d give it right back to the community. No, no what | think you remember
is Mayor Donchess and | corrected him, over since 2004 we’ve given out $760,000.00 over that amount of
years, approximately $50,000.00 a year.

Alderman Jette

May | continue? So is Conway, are you guys doing this as a service to the City, whatever you take in it pays off
your expenses, you’ve got the note to service and you guys personally are not making any money.

Mr. Hall No, no no.

Mr. Hall For full disclosure | own an HVAC Company | do work for the City, | do work at Conway Arena, | do
work for the Boys Club so there is a little of that but we don’t, we give everything out to the non-profits, we put
money into a reserve. Two years ago we put new rubber flooring in all the locker rooms. Last year we bought a
new Zamboni to replace the original; that was $100,000.00. This fall we are redoing the rest of the rubber
flooring. So | certainly encourage you to go by and take a look at it.

We take a lot of pride in it but all the money that we make at the end of the year, just like you said, goes to the
non-profits, goes to the mortgage. We put some in the reserve just for these type of expenses that come up.
But none of us make a salary or get paid or anything for our involvement with the arena, it is truly a love for the
City and hockey and figure skating.

Alderman Jette

Well thank you for clarifying that.

Special Bd. of Aldermen — 08/06/2019 Page 25

Alderman Lopez

Maybe some of the more experienced Board Members or the Mayor could tell me but | can’t actually think of
something that the City owns in terms of entertainment value which isn’t typically better managed by somebody
like I’m thinking of Holman Stadium. On the other hand I’m thinking of the Arts & Sciences Building which we
tried to run and didn’t do so great. So | feel like if we have somebody who is leasing it and doing major service
to the community both financially in terms of donating to non-profits, but running it effectively in the way that it is
supposed to run, I’m in favor of supporting them too. If all they are asking is the ability to improve the facility to
the extent that we can save money on electricity for it.

Alderman Dowd

Question for whoever wants to grab it. | am going to assume we will need legislation and if so, has it been
drafted yet and does it need a sponsor and how quickly can we get it in the pipeline, Mr. Mayor?

Mayor Donchess

| think it is simple legislation that could be prepared for the meeting of August 13°".

Mr. Weeks If | may Mayor, just to your question about timeline and thank you so much Mr. Hall and the Board.
Just very briefly economies of scale certainly do count. The 8.8 cent PPA rate is not something that we would
be able to offer and cover our cost or the investor’s cost without the participation of Conway Arena at a 400
kilowatt, so 4 times roughly the size of the individual projects currently in play for the City. So in terms of
timeline we are blessed to have a lot of demand particularly with the sun setting of the tax credit. So with James
and the team are doing a lot of juggling of priorities, we want very much to complete this this year but we are
pushing up toward some major procurements that we need to make of panels and racking etcetera and we
cannot make those major procurements until we have this signed contract.

We understand that there is a process with the Board of Aldermen but we hope very much as we have relayed
to members of the staff here that that can be fully finalized and signed in the month of August so that we can
stay on track for a fall installation.

Alderman Dowd

Can we have the presentation added to the minutes of this meeting so that the people that aren’t here tonight
can have access to it?

Mr. Weeks We would be pleased to share it.
President Wilshire

Thank you so much.

Special Bd. of Aldermen — 08/06/2019 Page 26

Alderman Clemons

So given what Dan just said with the month of August | would assume that we would need a special meeting.

President Wilshire

Because we only have one meeting in August.

Alderman Clemons

So we would need to consider that | guess.

President Wilshire

We will schedule a date.

Alderman Clemons

Sounds good.

President Wilshire

Director Marchant, did you have something to add?

Sarah Marchant, Director Community Development

You do have two meetings in August, don’t you have a second one later this month on the 20th?

President Wilshire

No we only meet once in July and once in August.

Ms. Marchant

So we will be looking to find out which Committees are most likely to be referred to see if we can get those set
up for early September.

President Wilshire

We will work on it expediently.

Special Bd. of Aldermen — 08/06/2019 Page 27

Alderman Dowd

We just moved two budget meetings to account for some other legislation. So the two budget meetings are
going to be September 5" and | think the 11". Excuse me, nope that’s wrong. So the August 26"" Budget is
going and | don’t know if this has to go to Budget or not but it is going to September 5" and the September 23”
is going to September 16". So one is being pushed back and one is being moved up.

President Wilshire

We will work it out with our Legislative Manager.

Alderman Clemons

Yeah | was going to say that it has to be done this month it can’t move into September.

Alderman Dowd

We are moving the meetings for other legislation reasons some of which you are very interested in.
President Wilshire

We will find the dates; | assure you we will it’s a good project and thank you.

Mr. Weeks Just to be very clear, so | am the construction guy so forgive my ignorance to the political process.
It is an accelerated timeline, that is not because we are trying to force a decision; but it is because it takes time
to build these things. And some of these things are outside of our control. The way that the tax law works it’s
not just my team building that project, it has to meet something which is called “Utility Permission to Operate”.

So even after my team finishes the actual construction, there are another few weeks of stuff that Eversource
and Unitil and the utilities that we have to do. And if we do not get that all completed and all our T’s crossed and
our I’s dotted by September 31°, that tax credit goes down, meaning the tax credit to the investor goes down
meaning that the savings to the taxpayers of Nashua also go down. | just want to build stuff so anything that
can be done to allow my team to spend, | also have to spend roughly $270,000.00 to write checks to make this
happen and | would love the certainty before | spend that money that this project is going to come to fruition.

So | just wanted to clarify that is where the time pressure is coming from not our desire to be greedy, but
basically it actually provides a better financial return to the taxpayers of Nashua. Thank you.

President Wilshire

Understood, thank you very much for that clarification, really appreciate that. And we will make this work, we
will make the timeline work anyway.

Special Bd. of Aldermen — 08/06/2019 Page 28

Alderman Lopez

The sooner he gets to build stuff the sooner we save money on it.

Mr. Weeks That’s also correct.

President Wilshire

Anything else? Mayor? Nothing else to add?

Mayor Donchess

| have nothing else. Thank you.

President Wilshire

Well thank you very much for being here this evening, we appreciate your presentation.

NON-PUBLIC SESSION

MOTION BY ALDERMAN O’BRIEN THAT THE BOARD OF ALDERMEN GO INTO NON-PUBLIC SESSION
BY ROLL CALL PURSUANT TO RSA 91-A:3,II(d) FOR THE CONSIDERATION OF THE ACQUISITION,
SALE, OR LEASE OF REAL OR PERSONAL PROPERTY, WHICH, IF DISCUSSED IN PUBLIC, WOULD
LIKELY BENEFIT A PARTY OR PARTIES WHOSE INTERESTS ARE ADVERSE TO THOSE OF THE
GENERAL COMMUNITY

SECONDED BY ALDERMAN LAWS
A Viva Voce Roll Call was taken, which resulted as follows:
Yea: Alderman O’Brien, Alderman Gidge, Alderman Dowd
Alderman Laws, Alderman Lopez, Alderman Caron
Alderwoman Kelly, Alderman Jette, Alderman Tencza
Alderman Clemons, Alderman Wilshire 11
Nay: 0
MOTION CARRIED
The Board of Aldermen went into non-public session at 8:50 p.m.
MOTION BY ALDERMAN O’BRIEN TO COME OUT OF THE NON-PUBLIC SESSION AND RETURN TO

THE SPECIAL BOARD OF ALDERMEN MEETING
MOTION CARRIED

Special Bd. of Aldermen — 08/06/2019 Page 29
MOTION BY ALDERMAN O’BRIEN THAT THE BOARD OF ALDERMEN SEAL THE MINUTES OF THE
NON-PUBLIC SESSION BY ROLL CALL UNTIL SUCH TIME AS THE MAJORITY OF THE BOARD VOTES
THAT THE PURPOSE OF THE CONFIDENTIALITY WOULD NO LONGER BE SERVED
A Viva Voce Roll Call was taken, which resulted as follows:
Yea: Alderman O’Brien, Alderman Gidge, Alderman Dowd

Alderman Laws, Alderman Lopez, Alderman Caron

Alderwoman Kelly, Alderman Jette, Alderman Tencza

Alderman Clemons, Alderman Wilshire 11
Nay: 0
MOTION CARRIED

ADJOURNMENT

MOTION BY ALDERMAN O’BRIEN TO ADJOURN
MOTION CARRIED

The meeting was declared adjourned at 9:09 p.m.

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