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Finance Committee - 06/03/2020 Page 11
Director Kleiner

We are looking for this project to be completed by the end of August.

Alderman Klee

Ok, thank you very much and good luck.

Director Kleiner

Thank you.

Mayor Donchess

Anyone else? Madam Clerk would please call the roll?

A viva voce roll call was taken which resulted as follows:

Yea: Alderman Klee, Alderman Lu, Alderman Harriott-Gathright, Alderwoman Kelly,
Alderman O’Brien, Mayor Donchess 6

Nay: 0
MOTION CARRIED

UNFINISHED BUSINESS - None

NEW BUSINESS — RESOLUTIONS - None

NEW BUSINESS — ORDINANCES - None

RECORD OF EXPENDITURES

MOTION BY ALDERMAN HARRIOT-GATHRIGHT THAT THE FINANCE COMMITTEE HAS COMPLIED
WITH THE CITY CHARTER AND ORDINANCES PERTAINING TO THE RECORD OF EXPENDITURES
FOR THE PERIOD FROM MAY 15, 2020 TO MAY 28, 2020, BY ROLL CALL

A viva voce roll call was taken which resulted as follows:

Yea: Alderman Klee, Alderman Lu, Alderman Harriott-Gathright, Alderwoman Kelly,
Alderman O’Brien, Mayor Donchess 6

Nay: 0
MOTION CARRIED

GENERAL DISCUSSION - None

REMARKS BY THE ALDERMEN

Alderman Harriott-Gathright

Yes, on Saturday at 6:00 p.m. in Greeley Park, we will be having a prayer vigil, its Greater Nashua NAACP as
well as other organizations and Black Lives Matter, etc. And there are quite a few people on the team; |
believe our Mayor will be there as well.

Finance Committee - 06/03/2020 Page 12

Mayor Donchess

Yes, definitely | will be there.

Alderman Harriott-Gathright

Congressman Annie Kuster will be there, the Chief of Police will be speaking. | will be speaking for a brief
moment as well. So come out and join us if you can. And we are practicing social distancing and we are using
masks.

Mayor Donchess

Great, now | was asked the question, “are masks going to be available for people who don’t have them”. | think
you said you did.

Alderman Harriott-Gathright

Yes. Yes.
Mayor Donchess
Alright, thank you very much. Any other remarks? Alderwoman Klee?

NON-PUBLIC SESSION - None

ADJOURNMENT
MOTION BY ALDERMAN KLEE TO ADJOURN BY ROLL CALL
A viva voce roll call was taken which resulted as follows:

Yea: Alderman Klee, Alderman Lu, Alderman Harriott-Gathright, Alderwoman Kelly,
Alderman O’Brien, Mayor Donchess 6

Nay: 0
MOTION CARRIED
The Finance Committee meeting was adjourned at 7:32 p.m.

Alderman Linda Harriott-Gathright
Committee Clerk

FINANCE COMMITTEE

JUNE 3, 2020
7:00 PM Callin Number: 1-978-990-5298 Access Code: 273974
[f there is a problem with the audio, please dial 603-821-2049 to advise
ROLL CALL

COMMUNICATIONS

From:
Re:

From:
Re:

From:
Re:

From:
Re:

From:
Re:

Dan Kooken, Purchasing Manager
Contract for 2020 Pavement Preservation Program (Value: $242,477) Department: 160
Admin/Engineering; Fund: Bond

Dan Kooken, Purchasing Manager
Contract for 2020 Sidewalk Program (Value: $171,759) Department: 161 Streets; Fund: Capital

Dan Kooken, Purchasing Manager
Change Order No. 1 to the 2020 Sewer Replacement Project (Value: $975,125) Department: 169
Wastewater; Fund: Bond

Dan Kooken, Purchasing Manager
Change Order No. 2 to the 2019 Paving Program (Value: $94,510) Department: 160
Admin/Engineering; Fund: Trust

Dan Kooken, Purchasing Manager
MVR, Tax, Assessing, City Clerk Remodel Due to COVID 19 (Value: $32,500) Department: 129 City
Buildings; Fund: GOFEER

UNFINISHED BUSINESS

NEW BUSINESS — RESOLUTIONS

NEW BUSINESS — ORDINANCES

RECORD OF EXPENDITURES

GENERAL DISCUSSION

REMARKS BY THE ALDERMEN

POSSIBLE NON-PUBLIC SESSION

ADJOURNMENT

| THE CITY OF NASHUA "The Gate City”

Administrative Services

Purchasine Department

May 28, 2020
Memo #20-106

TO: MAYOR DONCHESS
FINANCE COMMITTEE

SUBJECT: CONTRACT FOR 2020 PAVEMENT PRESERVATION PROGRAM (VALUE: $242,477)
DEPARTMENT: 160 ADMIN/ENGINEERING; FUND: BOND

Please see the attached communication from Daniel Hudson, P.E., City Engineer, dated May 28, 2020 for
information related to this contract.

Pursuant to § 5-78 Major purchases (greater than $10,000) A. All supplies and contractual services,
except as otherwise provided herein, when the estimated cost thereof shall exceed $10,000 shali be
purchased by formal, written contract from the lowest responsible bidder, after due notice inviting bids.
The City Engineer, Board of Public Works (May 28, 2020 BPW meeting) and the Purchasing Depariment

recommend the approval of this contract in an amount of $242,477 to Sealcoating, Inc. of Braintree,
MA.

Respectfully,

Dan Kooken
Purchasing Manager

Cc: D Hudson L Fauteux

229 Main Street « Nashua, New Hampshire 03061 » Phone (603) 589-3330 e Fax (603) 589-3233

To:

From:

Re:

C. Motion:

Attachment:

Discussion:

City of Nashua, Public Works Division

Board of Public Works Meeting Date: May 28, 2020

Daniel Hudson, P.E., City Engineer
Engineering Department

2020 Pavement Preservation Program - Crack Sealing

To approve the award of the construction contract with for the 2020 Pavement
Preservation Program (Crack Sealing) to Sealcoating, Inc. of Braintree, MA in an
amount of $242,477. Funding through Department: 160 Admin/Engineering;
Fund: Bond; Activity: Paving.

2020 Pavement Preservation Program Crack Sealing Map

The 2020 Pavement Crack Sealing Program is expected to crack seal
approximately 34 miles of streets. This will include cleaning and sealing of
construction and random cracks in the street. Once the cracks are free from debris,
dirt, or vegetation, crack sealant will be applied through a high pressure hose line
and applicator shoe.

Formation of cracks in the roads is inevitable and will develop as the asphalt
pavement undergoes oxidation and deterioration. Once the cracks are sealed with
an approved sealant, it slows the rate of their formation in pavements over time
and decreases the amount of moisture penetrating the asphalt layers.

The streets selected in this program are in reasonably good condition (Pavement
Condition Index [PCT] in the range of 60 te 90). This type of treatment is more of
a routine maintenance with the goal of extending the pavement life and delaying
the need for more extensive treatments. Majority of the streets that are selected in
this program are residential streets and few are arterial/major roads.

The contract was advertised on March 6, 2020 and non-mandatory pre-bid
meeting was held on March 11, 2019. However, no contractor attended. The bid
due date has been extended to May 15" due to Covid-19. Given below is the list
of the bids:

Sealcoating, Inc. of Braintree, MA $ 242,477
Superior Sealcoat, Inc., Wilmington, MA $ 509,527

Sealcoating, Inc. of Braintree, MA is the qualified low bidder. References have
been checked and were found to be acceptable.

2020 PAVEMENT PRESERVATION PROGRAM

IF B0265-040320

Construction Specifications
and
Contract Documents

Prepared By:
City of Nashua, New Hampshire

Division of Public Works
Engineering Department

March 2020

TABLE OF CONTENTS

DIVISIONS
1 INVITATION FOR BID 0.0... icc cccccssseesssenseeseeneveessenseesrssecucnuessusesssssaansaseesssnsaeserseceseesausssans
2 INSTRUCTIONS FOR BIDDERS...............cccccccccesecccessssccerecrssssuearesassscarsguuscarrsvecsssersrsventnnranseness
3. BID FORM, BID BOND, SCHEDULE OF VALUES, CONTRACTOR’S QUALIFICATIONS ..........
4, PERFORMANCE AND PAYMENT BONDS, CERTIFICATE OF LIABILTY INSURANCE ..............
5. AGREEMENT ............c:cccccscceceesessaceeevevsosaaceeesssesuuearsecsuuussssssssseevonsnsesessvenaverseeneteneensaaaceneresssnaees
6 GENERAL CONDITIONS ... 0... tsccescccessecnssscnsenesepenseenavepuvensesneasetieetigasuncecesecessccssersseseuseres
7 PROSECUTION OF WORK ...........cscescccessenscsrenencensscaseaeatcucsrnenaveanssescancerencecusessesusenneseneans
8 EXHIBITS .0......cccscsnsceessseecassssssessssecesssccsanccoeeseccesceserecceaucuensarcasausaususennaussensssesaussenaasessecs

A. Notice of Award

B. Notice to Proceed

Cc. Change Order

D. Certificate of Substanial Completion

E. Certificate of Final Completion

F. Conseni of Surety

G. Contractor's Affidavit

H. Contractor’s Final Completion and Waiver of Lien

3. TECHNICAL SPECIFICATIONS ...cccescccsececesssesnsseesecesssensecessssaseneespesarenpeaueneasacssuceanteavaneaeas

A, NHDOT Supplemental Specifications (2016 Edition) — updated July 6, 2018
B. Technical Specifications

TC-iof 14

INVITATION FOR BID

| THE CITY OF NASHUA "The Gate City"

"Financial Serpives

Purchasing Departsent
March 16, 2020

IFB0265-040320
2020 PAVEMENT PRESERVATION PROGRAM

ADDENDUM #1

Information in this document becomes a part of the original Invitation to Bid,

Purchasing Manager

kookend@nashvanh. gov

Addendum #1 received and incorporated inte our submittal for IFB0265-049320,

Please sign and include this addendum in your Proposal package,

(Authorized Signature) Richard L, Goodick, Vice President
Sealcoating, Inc. d/b/a indus

March 2, 2020 Nashua

LAS Sergacistod1 &_ Pavan beeen atet Proaet oped adores Prasernston cad

* ° Proposed Street Preservation | City of Nashua

Legend

1,750 3500

— Proposed Preservation

Existing Streets

[2] Town Boundary

Source Mashva DP, MHGRAMIE EGR