Search

27,

28.

29,

30.

31.

the City of Nashua any profits realized under this contract, and Independent Contractor
shail be liable to the City of Nashua for any costs incurred by the City of Nashua in
completing the work described in this contract, At the discretion of the City of Nashua,
these sanctions shall also be applicable to any such conviction obtained after the expiration
or completion of the contract.

Independent Contractor warrants that no gratuities (including, but not limited to,
entertainment or gifts) were offered or given by Independent Contractor to any officer or
employee of the City of Nashua with a view toward secuting a contract or securing
favorable treatment with respect to the awarding or amending or making of any
determinations with respect to the performance of this contract. If City of Nashua
determines that such gratuities were or offered or given, it may terminate the contract at
will or for cause in accordance with paragraph 8.

The rights and remedies of this section shall in no way be considered for be construed as a
waiver of any other rights or remedies available to the City of Nashua under this contract
or at law.

THIRD PARTY INTERESTS AND LIABILITIES The City of Nashua and Independent
Contractor, including any of their respective agents or employees, shall not be liable to
third parties for any act or omission of the other party. This contract is not intended to
create any rights, powers, or interest in any third party and this agreement is entered into
for the exclusive benefit of the City of Nashua and Independent Contractor.

SURVIVAL OF RIGHTS AND OBLIGATIONS The rights and obligations of the parties that by
their nature survive termination or completion of this contract sha! remain in full force and
effect.

SEVERABILITY In the event that any provision of this contract is rendered invalid or
unenforceable by any valid act of Congress or of the New Hampshire legislature or any
court of competent jurisdiction, or is found to be in violation of state statutes or regulations,
the invalidity or unenforceability of any particular provision of this contract shall not affect
any other provision, the contract shall be construed as if such invalid or unenforceable
provisions were omitted, and the parties may renegotiate the invalid or unenforceable
provisions for sole purpose of rectifying the invalidity or unenforceability.

MODIFICATION OF CONTRACT AND ENTIRE AGREEMENT This contract constitutes the
entire contract between the City of Nashua and Independent Contractor. The parties shall
not be bound by or be liable for any statement, representation, promise, inducement, or
understanding of any kind or nature not set forth in this contract. No changes, amendments,
or modifications of any terms or conditions of the contract shall be valid unless reduced to
writing and signed by both parties.

CHOICE OF LAW AND VENUE This contract shall be govemed exclusively by the laws of
the State of New Hampshire and any claim or action brought relating to this contract, the
work performed or contracted to be performed thereunder, or referable in anyway thereto
shall be brought in Hillsborough County (New Hampshire) Superior Court Southern
Judicial District or in the New Hampshire 9th Circuit Court—Nashua and not elsewhere.

GC 12 of 13

City of Nashua

Purchasing Department

Administrative Services Division (603) 589-3330
229 Main Street - Nashua, NH 03060 Fax (603) 594-3233
November 9, 2021
Memo #22-185
TO: Mayor Donchess
Finance Committee
SUBJECT: Software Maintenance in the amount not to exceed $74,427 funded from accounts

54407 Software Maintenance

Please see attached communications from Karen Smith, Buisiness Office Manager, dated November 3, 2021
for project specific details related to this purchase. Below please find a summary of the purchase approval
request:

Item: Annual Maintenance for Tritech Dispatch/Records System Software
Value: not to exceed $74,267
Vendor: Central Square

Department: 150 Police Department
Source Fund: 54407 Software Maintenance

Ordinance: Pursuant to § 5-84 Special purchase procedures. A/(4) Sole-source procurements,
where the proposed purchase is manufactured by only one company.

The Nashua Police Department, and the Purchasing Department respectfully request your approval of this
contract.

Regards,

Kelly Parkinson
Purchasing Manager

Ce: K Smith
P Cinfo

NASHUA POLICE

DEPARTMENT Date: 3 November 2021

Intradepartmental Communication

To:

°

Kelly Parkinsin
From: Karen A. Smith, Business Manager

Subject: Central Square (Tritech) Public Safety Software Maintenance

The Nashua Police Department recommends renewing the maintenance for software with Central Square
(Tritech Software) for the Dispatch and Records System for the twenty-one items included in the enclosed
itemized invoice totaling $74,426.22. Funding is available in the department's software maintenance
budget for this purpose.

Sincerely,

Kareft A. Smith
Business Manager

ok
®, CENTRALSQUARE

Renewal Order prepared by:
Tim Demoor
tim.demoor@centralsquare.com

Renewal Order #: Q-65219 Renewal Order prepared for:
Start Date: January 1, 2022 Peter Cinfc, (7 Manager
End Date: December 31, 2022 Nashua Police Department
Billing Frequency: Yearly 0 Panther Drive

Nashua, NH 03061
603-589-1646

Thank you fer your continued business. We at CentralSquare appreciate and value our relationship and fook forward to
serving you in the future. CentralSquare provides software that powers over 8,000 communities. More information about all of
our products can be found at www.centralsquare.com.

WHAT SOFTWARE IS INCLUDED?

PRODUCT NAME QUANTITY UNIT PRICE TOTAL
Admin (Pop. Based} 1 0.00 USD 2,193.98 USD
Bar Code 1 0.00 USD 1,885.28 USD
Cross Agency 1 0.00 USD 1,085.96 USD
DDF 1 0.00 USD 1,234.80 USD
Detective (Pop. Based) 1 0.00 USD 1,863.23 USD
Dispatch (Pop. Based) 1 0.00 USD 11,184.86 USD
Doc Forms/Word Interface 1 0.00 USD 4,972.28 USD
E911 1 0.00 USD 1,141.09 USD
Fingerprint Interface 1 0.00 USD 3,709.91 USD

MORE INFORMATION AT CENTRALSQUARE.COM

CENTRALSQUARE

Gang Module Annual Maintenance Fee
Hunter Interface
Imaging

Mapping Google Based
Mobile (Pop. Based)
Mobile/FBR Clients
Paging Additional Seats
Paging First Seat
Pervasive

Quest

Records (Pop. Based)

State interface (Pop. Based)

Billing Information

Fees will be payable within 30 days of invoicing.

os

Renewal Order prepared by:

Tim Demoor

tim.demoor@centralsquare.com

0.00 USD

0.00 USD

0.00 USD

0.00 USD

0.00 USD

0.00 USD

0.00 USD

0.00 USD

0.00 USD

0.00 USD

0.00 USD

0.00 USD

Renewal Order Total:

1,278.90 USD

126.79 USD

3,726.45 USD

3,158.66 USD

3,726.45 USD

9,939.04 USD

744.19 USD

496.13 USD

6,650.00 USD

1,141.09 USD

8,197.09 USD

5,970.04 USD

74,426.22 USD

Please note that the Unit Price shown above has been rounded to the nearest two decimal places for display purposes only.
The actual price may include as many as five decimal places. For example, an actual price of $21.37656 will be shown as a

MORE INFORMATION AT CENTRALSQUARE.COM

a

YY

CENTRALSQUARE

Renewal Order prepared by:
Tim Demcor
tim.demoor@centralsquare.com

Unit Price of $21.38. The Total for this quote has been calculated using the actual prices for the product and/or service, rather
than the Unit Price displayed above.

Prices shown do not include any taxes that may apply. Any such taxes are the responsibility of the Customer. This is not an
invoice.

For customers based in the United States or Canada, any applicable taxes will be determined based on the laws and
regulations of the taxing authority(ies} governing the “Ship To" location provided by Customer on the Renewal Order Form.

MORE INFORMATION AT CENTRALSQUARE.COM

City of Nashua

Purchasing Department
Administrative Services Division (603) 589-3330
229 Main Street - Nashua, NH 03060 Fax (603) 594-3233

November 9, 2021
Memo #22-186

TO: Mayor Donchess
Finance Committee

SUBJECT: Design & Construction for the DPW Facility Change Order #1 in the amount not to exceed
$40,060 funded from accounts 53107 Architect & Engineering Services

Please see attached communications from Tim Cummings, Director of Economic Development, dated
November 4, 2021 for project specific details related to this purchase. Below please find a summary of the
purchase approval request:

Item: Amendment to HKT agreement to add parking lot design with associated drainage,
filing of an Alteration of Terrain (AOT) Permit for the parking lot and a revision of
the structural system for the new DPW building from steel joists to steel beams.

Value: Original Contract approved under Finance Memo 20-072 on 1/15/20 for $997,204
Change Order #1 $40,060

New Total Contract Value: $1,037,264

Vendor: HKT Architects

Department: 160 Engineering

Source Fund: 53107 Architect & Engineering Services

Ordinance: Pursuant to NRO § 5-83 Professional Services (A) In the purchase of accounting,
architectural, auditing, engineering, legal, medical and ambulance services and
purchases of independent professional consultant services for personnel, data
processing, actuarial, planning, management and other comparable purchases
competitive bidding shall not be required.

The Board of Public Works (11/4/21 BPW meeting), Division of Public Works: Engineering, Economic
Development Division and the Purchasing Department respectfully request your approval of this contract.

Regards,

Kelly Parkinson
Purchasing Manager

Ce: T Cummings
L Fauteux
C O'Connor

Jim Donchess
Mayor e City of Nashua

To: Board of Aldermen

From: Mayor Jim Donchess

Date: November 9, 2021

Re: Contract Award in excess of $1,000,000 — Change Order #1 for DPW Facility Design

Pursuant to NRO: § 5-74/B: E. Approval by the Finance Committee of a contract award in excess of
$1,000,000 shall be submitted to the full Board of Aldermen at its next regularly scheduled meeting
for final approval prior to award of the contract.

The Finance Committee has approved and placed on file the notification of the award of the
referenced contract at the November 17, 2021 meeting and as such | am requesting the full Board of
Alderman approve the following contract:

Item: Change Order #1 for $40,060 which increases the total contract
amount to $1,037,264. Original contract was approved by the
Finance Committee on 1/15/20 in the amount of $997,204.

Value: $1,037,264
Vendor: HKT Architects Inc.
Purchasing Memo#: 22-186 dated November 9, 2021
Contract Term: to project completion
Thank you.

229 Main Street * PO Box 2019 * Nashua, New Hampshire 03061-2019
603.589.3260 * fax 603.594.3450 * NashuaMayor@NashuaNH.gov
www. NashuaNH.gov

as) THE CITY OF NASHUA “The Cate City’

Office of Economic Development

TO: Jim Donchess, Mayor & Michael O’Brien, Chair
FROM: Tim Cummings, Economic Development Director

Date: November 04, 2021

RE: Approval of HKT Contract Amendment for AoT Design Services &
Structural Design Modifications

The enclosed documents requesting an increase in the HKT design contract by $40,060.00, of
which $29,360.00 is for additional scope of work of an Alternation of Terrain (‘AoT”) state
permit. During the Schematic Design phase of the project it was discovered that an AoT permit
is necessary. Going into the project it was not originally contemplated, but as the design of the
project progressed, it became clear this state permit would be necessary. The balance of the
funds requested is going to making structural modifications.

Filing an AoT is a time sensitive proposition it takes approximately a month to put an application
together and the review and approval period taking approximately six months; therefore, to
maintain the timeline it was recommended to use funds currently set aside in the contract for
“construction administration” phase and backfill once the amendment is approved. Without an
AoT permit the project cannot proceed.

THANK YOU.

229 Main Street, Suite 234 * Nashua, New Hampshire 03060 * Phone (603) 589-3106

AMENDMENT TO AGREEMENT

This First Amendment to Agreement is entered into as of this day of
November 2021, by and between CITY OF NASHUA, a municipality in the State of New
Hampshire (hereinafter referred to as City"), and HKT Architects, INC., (hereinafter
referred to as the "Architect") whose address is 24 Roland Street, Charleston, MA 02129.

WHEREAS, City and Architect entered into that certain Professional Architectural
Services related to the Design and Construction Oversite for Division of Public Works
Facility for the Nashua Department of Public Works, dated March 6, 2020 by HKT and
March 11, 2020 by the City of Nashua (the " Agreement” ); and

WHEREAS, both City and Architect desire to amend the Agreement to expand the
scope of services and amend the budget.

NOW THEREFORE, the parties agree as follows:

I. Pursuant to Section 30 of the Agreement "Modification of Contract and Entire
Agreement, " the Agreement is hereby amended to add the additional scope and
amended budget as described in the September 1, 2021 letter and October 14 letter to
Director Lisa Fauteux relative to the Contract Amendment Proposal which is
attached hereto and incorporated fully herein.

2. All other terms of the Agreement remain in full force and effect.

IN WITNESS WHEREOF, the parties have executed, or have caused their properly
authorized representatives to duly execute, this First Amendment to Agreement on the date
and year first above written.

City of Nashua HKT Architects, Inc.

By: James Donchess, Mayor By: Janet M. Slemenda, Principal

Date: Date: