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UNFINISHED BUSINESS

NEW BUSINESS — RESOLUTIONS
NEW BUSINESS — ORDINANCES
RECORD OF EXPENDITURES
GENERAL DISCUSSION

PUBLIC COMMENT

REMARKS BY THE ALDERMEN
NON-PUBLIC SESSION

ADJOURNMENT

City of Nashua

Purchasing Department

Administrative Services Division
229 Main Street - Nashua, NH 03060

October 27, 2021
Memo #22-181

TO: Mayor Donchess
Finance Committee

SUBJECT: Snow Removal in the amount not to exceed $40,000 funded from accounts 54207 Snow

Plowing Services

Please see attached communications from Tim Cummings, Director of Economic Development, dated
November 3, 2021 for project specific details related to this purchase. Below please find a summary of the

purchase approval request:

Item:

Value:
Vendor:
Department:
Source Fund:

Ordinance:

A competitive bidding RFP for this project was issued on October 5, 2021 and the following bids were

Snow Removal and Salt/Sand treatment as needed for 18 City Parking Lots
not to exceed $40,000

Doty Group
166 Parking

54207 Snow Plowing Services

Pursuant to § 5-78 Major purchases (greater than $10,000) A. All supplies and
contractual services, except as otherwise provided herein, when the estimated
cost thereof shall exceed $10,000 shall be purchased by formal, written contract
from the lowest responsible bidder, after due notice inviting bids.

received:
Vendor Location Amount Note
The Doty Group Hollis, NH $125/hr

We recommend this bid to be awarded to the lowest total cost vendor who met the RFP specified
requirements. The Economic Development Division, and the Purchasing Department respectfully request

your approval of this contract.

Regards,

Kelly Parkinson

Purchasing Manager

Ce: T Cummings
J Graziano

(603) 589-3330
Fax (603) 594-3233

THE CITY OF NASHUA “the Cate

Economic Development Division — Parking Department
Office of the Mayor

TO: Kelly Parkinson, Purchasing Manager
FROM: Tim Cummings, Director of Economic Development
DATE: November 3, 2021

SUBJECT: FY22 Snow Plowing Contract (Value not to exceed: $40.000)
Department: 166 Parking

The Economic Development Division is requesting approval to contract with The Doty Group,
Inc. of Hollis, New Hampshire for snow plowing and optional sand/salt treatment and snow
removal services in the amount not to exceed $40,000.

The contract’s service area is the 18 parking lots under the responsibility of the Parking
Department. The contractor intends to provide snow plowing services through May 15, 2022.

The contractor will provide salt/sand treatment services removal of snow on an as-needed basis.

Doty Group is a reputable and responsible company. Nashua has used them successfully during
the previous winter.

Thank You.

229 Main Street, Suite 234 + Nashua, New Hampshire 03060 « Phone (603) 589-3205

BID SCHEDULE --- PRICING SUMMARY SHEET
IFBO862-100421
Snow Plowing Services for Municipal Parking Lots
PRICING

Two plow vehicles per storm are required, at hourly rates inclusive of fuel charges.

Hourly Rate S 125.00
Description:

Type

Year, Make & Model

Capac

Blade Size

Registration Number

Hourly Rate S 125.00
Description:
Type

Year, Make & Model
Capac

Blade Size
Registration Number

Hourly Rate
Description:

Type

Year, Make & Model
Capac

Blade Size
Registration Number

Snow Removal Vehicles, hourly rates inclusive of fuel charges.

ean fae <7
Description:

Type Sane as a bare

Year, Make & Model

Capacity

|FBO862-100421 Snow Plowing and Removal — Municipal Parking Lots
229 Main Street ¢ Nashua, New Hampshire 03061 » Phone (603) 589-3330 © Fax (603) 589-3344

Registration Number

Aah ae RAMEN anion CTS Ann ATT eva eR Ose PT Se ge

Description:

Type

Year, Make & Model

Capacity

Registration Number

F Hourly Rate

Description:

Type

Year, Make & Model

Capacity

Registration Number

Salt/Sand Spreader Vehicle, hourly rates inclusive of fuel charges

Hourly cn Peis Pateeceh ths aca aL pein anti SIU Ns

S 250.00

Description:

Type

Year, Make & Model

Capacity

Registration Number

Description:

Type

Year, Make & Model

Capacity

Registration Number

Number of full time contractor staff including quantity of snow plowing drivers:__25

Name:

Communications concerning this RFP shall be addressed to:

The Doty Group, Inc. - Morgan OR Nate Doty

Address:

Billing: 26 Plain Rd, Hollis NH 03049

|FBOO862-072916 Snow Plowing and Removal — Municipal Parking Lots
229 Main Street » Nashua, New Hampshire 03061 « Phone (603) 589-3330 e Fax (603) 589-3344

Phone: 603.490.0103 or 603.769.9295
Email: contactthedotygroup@gmail.com

Primary Contact for Snow Plowing and Removal Services:
Vendor Name The Doty Group, Inc.

Name & Title of individual Nate Doty, VP

Address 26 Plain Rd, Hollis NH 03049
Telephone

603.490.0103

a contactthedotygroup@gmail.com

Signature:

Nathan Doty

REFERENCES (Municipal and State References a plus):

References (Municipal and State References preferred)
Name of Organization

Name & Title of individual

Telephone

Email
Name of Organization

Name & Title of individual

Telephone

Email
Name of Organization

Name & Title of individual

Telephone

Email

Name of Organization

Name & Title of individual

Telephone

Email
Name of Organization

Name & Title of individual

|FBO0862-072916 Snow Plowing and Removal — Municipal Parking Lots
229 Main Street » Nashua, New Hampshire 03061 * Phone (603) 589-3330 © Fax (603) 589-3344

Telephone

Email

Submitted by:

Name of Organization The Doty Group, Inc.

Name & Title of individual Morgan Doty, Treasurer

Address 26 Plain Rd, Hollis NH 03049
Telephone

603.490.0103
Email

contactthedotyrgroup@gmail com

Morgan Doty
Signature
9/28/21

Date

[FBO0862-072916 Snow Plowing and Removal — Municipal Parking Lots
229 Main Street » Nashua, New Hampshire 03061 * Phone (603) 589-3330 © Fax (603) 589-3344

Subject: Snow Plowing Agreement

AGREEMENT
The City of Nashua, New Hampshire and the Contractor hereby mutually agree as follows:

GENERAL PROVISIONS
1. IDENTIFICATION.

THIS AGREEMENT (the “Agreement”) dated as of (the “Effective Date”), is
between the CITY OF NASHUA, NEW HAMPSHIRE, c/o of the Parking Department, 229 Main
Street, Nashua NH 03060, a New Hampshire municipal corporation, phone: 603-589-3106
(“City”), and The Doty Group, Merrimack, NH Phone: (603) 490-0103 (“Contractor”). Each of
City and Contractor are sometimes referred to herein as a “Party” and collectively as the “Parties”.

2. CONTRACTOR CONTRACT MANAGER

Contractor shall designate a Contract Manager who shall be responsible for all contractual
authorization and administration under the Contract. This person is:

Contract Manager: Nathan Doty
Title: Vice President
Address: 26 Plan Road, Hollis, NH 03049
Tel: 603-490-0103

Email: contactthedotygroup@gmail.com

3. CITY PURHCASING MANAGER

The City shall designate a Contract Manager who shall function as the City’s representative with
regard to Contract administration. This person is:

Contract Manager: Kelly Parkinson
Title: Purchasing Manager
Address: 229 Main Street
Nashua, NH 03060
Tel: 603-589-3333

Email: Parkingsonk(@nashuanh. gov

4.

7.

SCOPE OF WORK

Services shall include snow plowing, salt and sand treatment, and removal services. Snow
plowing services shall be conducted within one hour after accumulation of snow greater than two
(2) inches. Salt and sand treatment may be required prior to and following each storm but will be
dependent on each storm as to whether or not treatment will be required, prior to or following a
storm. Contractor must be available for salt and sand treatment and snow removal services on an
as-needed basis to be determined by the Parking Manager. The Contractor shall perform routine
maintenance and repair on all equipment required to provide snow plowing and removal service.
All labor, tools, transportation, disposal costs, materials, equipment and permits required to
perform snow plowing and removal shall be the responsibility of the Contractor. Contractor shall
clearly identify areas such as, but not limited to, curbing, shrubs, manholes, fencing, guardrails,
electrical junction boxes or any other areas that are susceptible to damage when concealed by
snowfall prior to the first snowfall.

TERM & EXTENSION

This agreement will be from the date approved by the City of Nashua Purchasing Department
and terminating on May 15, 2022. This agreement may be extended for additional periods
under the same terms, conditions and pricing structure upon the written agreement of the
Contractor and the City of Nashua, NH.

DAMAGE

A. The Contractor agrees to indemnify and hold the City of Nashua, NH harmless from any
and all liability, claims, and actions of whatever kind arising out of injuries or damage
caused, arising from, resulting or due to its performance of its snow plowing services.

B. The Contractor agrees that any damage to building(s), materials, equipment or other
property caused, arising from, resulting or due to its performance of the snow plowing
service will be repaired or replaced at its sole expense.

INSURANCE

1. The Contractor shall carry the following minimum requirements relating to insurance
coverage and policy limits:

° General Liability - $1,000,000
° Motor Vehicle - $1,000,000 combined single limit for bodily injury and property damage
° Workers’ Compensation as required by the NH statute

The agent/insurance carrier must issue the certificate of insurance. The declaration page of a
personal auto policy is not acceptable._Insurance coverage must be provided via a commercial
policy. The agent/insurance carrier must be licensed in the City of Nashua, New Hampshire and
acceptable to the City of Nashua, New Hampshire.

8. INSURANCE CERTIFICATES

1. Insurance certificates evidencing the above are to be furnished the City as time of execution of
the contract and shall provide for not less than 30 days prior notice to the City of any cancellation
or major change in the policies.

2. The Risk Management Department is to be furnished a copy of the following documentation:
e Acopy of current motor vehicle registrations
e Acopy of all operators’ current drivers’ licenses
e The Parking Department is to verify that all vehicles to be operated have
current inspection stickers; this needs to be noted when writing to the Risk
Management Department

3. The City of Nashua must be named as an additional insured on all certificates.

4. The Contractor must provide proof of compliance meeting Federal Department of
Transportation Commercial Driver Licensing requirements as to drug and alcohol testing.

5. NOTICE OF CANCELLATION: Each insurance policy required by the insurance provisions
of this prequalification shall provide the required coverage and shall not be suspended, voided,
cancelled, or reduced in coverage in limits except after thirty (30) days prior written notice has
been given to the City of Nashua Risk Management Department. Such notice shall be sent directly
to The City of Nashua Risk Management Department, PO Box 2019, 229 Main Street, Nashua, NH
03061-2019 and shall be sent by certified mail, return receipt requested.

6. The Contractor agrees to provide City of Nashua, NH with the services indicated in the Exhibit
A of this agreement at the prices as listed below.

Two vehicles per storm are required at the hourly rates listed below. The use of a third vehicle
must be approved by the Parking Operations Manager or person designated by said Manager.

1. $125.00/hr Ford Pick Up (F350)
$125.00/hr Ford Pick Up (F350)
$125.00/hr Ford Pick Up (F250/F350)
$135.00/hr Snow Removal Vehicle
$250.00/hr Salt/Sand Spreader Vehicle

ae we N

Lot Locations

City Hall Lots & Loading Dock
Maple Street Lot

Garden Street & Lot

School Street Lot

High Street Lot

Nn Wn Fe we N >

Factory Street Lot