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Finance Committee - Agenda - 1/20/2021 - P3

By dnadmin on Mon, 11/07/2022 - 13:48
Document Date
Fri, 01/15/2021 - 12:01
Meeting Description
Finance Committee
Document Type
Agenda
Meeting Date
Wed, 01/20/2021 - 00:00
Page Number
3
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/fin_a__012020…

THE CITY OF NASHUA

"The Gate City"

January 14, 2021
Memo #21-073

Adwunistrative Services
Purchasing Department

TO: Mayor Donchess
Finance Committee

SUBJECT: Software Maintenance in the amount of $39,760.81 funded from account 54407
Software Maintenance

Please see attached communications from Camille Pattison, Transportation Manager, dated December
30, 2020 for project specific details related to this purchase. Below please find a summary of the
purchase approval request:

Item:

Value:
Vendor:
Department:
Source Fund:

Ordinance:

Software Maintenance for Routetrip Trip Planning Software
$39,760.81

Routematch

186 Transportation

54407 Software Maintenance

Pursuant to §5-84 Special purchase procedures. A/ (4) Sole-source
procurements, where the proposed purchase is manufactured by only one
company.

The Transportation Department, and the Purchasing Department respectfully request your approval of

this contract.

Regards,

Kelly Parkinson
Purchasing Manager

Ce: S Marchant
J Graziano

229 Main Street * Nashua, New Hampshire 03061 * Phone (603) 589-3330 * Fax (603)

589-3233

Page Image
Finance Committee - Agenda - 1/20/2021 - P3

Finance Committee - Agenda - 1/20/2021 - P4

By dnadmin on Mon, 11/07/2022 - 13:48
Document Date
Fri, 01/15/2021 - 12:01
Meeting Description
Finance Committee
Document Type
Agenda
Meeting Date
Wed, 01/20/2021 - 00:00
Page Number
4
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/fin_a__012020…

° Community Development
City of Nashua Planning and Zoning
. sone Building Safety
Community Development Division Code Enforcement
City Hall, 229 Main Street, PO Box 2019 Ce erararns mission
Nashua, New Hampshire 03061-2019 Transportation
www.nashuanh.gov FAX

589-3095
589-3090
589-3080
589-3100
589-3085
589-3105
880-0100
589-3119

Date: December 30, 2020
To: Jim Donchess, Mayor
From: Camille Pattison, Transit Administrator

Re: Finance Committee — Annual Routematch Software Payment

Nashua Transit System utilizes Routematch for our Trip Planning Software. This software is
essential to the daily operations of both our demand response and fixed route service. The annual

fees for 2021 include the following:
1) Fixed Route - $23,473.05
2) Demand Response - $16,287.76

Total - $39,760.81

Page Image
Finance Committee - Agenda - 1/20/2021 - P4

Finance Committee - Agenda - 1/20/2021 - P5

By dnadmin on Mon, 11/07/2022 - 13:48
Document Date
Fri, 01/15/2021 - 12:01
Meeting Description
Finance Committee
Document Type
Agenda
Meeting Date
Wed, 01/20/2021 - 00:00
Page Number
5
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/fin_a__012020…

Amendment to the Software License and Services Agreement
by and between
RouteMatch Software, inc. and City of Nashua

This AMENDMENT ithe “Amendment”) is made effective as of , 2016 (the “Effective Date”) by
and between ROUTEMATCH SOFTWARE, INC., a Georgia corporation ("RouteMatch"), and City of Nashua, a New
Hampshire municipal entity ("Licensee” and, collectively with RouteMatch, the "Parties").

WHEREAS, RouteMatch and Licensee initially entered into a Software License and Services Agreement
(the “Agreement"), dated September 10, 2002, to govern the terms and conditions in place between the Parties:

WHEREAS, RouteMatch and License subsequently entered into an Addendum to the Software License and
Services Agreement for GIS Data, effective July 18, 2007 (the “GIS Resell"):

WHEREAS, RouteMatch and Licensee subsequently entered into an Addendum to the Software License
and Services Agreement to procure CA (Fixed Route), AVUMDC, RMMobile, RouteShout licenses and ancillary
components, effective December 31, 2015, (the “Addendum’);

WHEREAS, RouteMatch and Licensee subsequently entered into an Addendum to the Addendum for the
provision of Hosting Services, effective September 4, 2014 (the "Service Level Agreement’;

WHEREAS, the Parties desire to amend the Agreement, GiS Resell, Addendum, and Service Level
Agreement (collectively, the “Documents”) in order provide more clarity in regards to ongoing fees, to the extent and
pursuant to the terms and conditions set forth below.

NOW, THEREFORE, for and in consideration of the premises and mutual covenants set forth herein, and
other good and valuable consideration, the receipt, adequacy, and legal sufficiency of which are hereby
acknowledged, the Parties hereto agree as foliows:

1. Hosting and Support & Maintenance Fees.

All amounts of Hosting and Support & Maintenance fees for all Licenses procured by the Licensee as of the
Effective Date of this Amendment are hereby deleted and replaced with the values below:

Invoice Date Amount Due Date Description
02/01/2016 7,892.28 8/11/2016 R Support (Agreement) 04/16-01/17 **Prorated 10 Months
04/01/2016 9,254 52 8/41/2016 R Support (Addendum) 06/16-01/17 **Prorated 8 Months
Total $17,146.80

invoice Date Amount Due Date Description
42/01/2016 6,998.40 01/30/2017 R Hosting (Service Level Agreement) 02/17-01/18
12/01/2016 10,228.39 01/30/2017 R Support (Agreement) 02/17-01/18
tafdt 2016 14,992 32 04/30/2017 R Support (Addendum) 02/47-01/18
Total $32,219.11

Page 7 af 2

Page Image
Finance Committee - Agenda - 1/20/2021 - P5

Finance Committee - Agenda - 1/20/2021 - P6

By dnadmin on Mon, 11/07/2022 - 13:48
Document Date
Fri, 01/15/2021 - 12:01
Meeting Description
Finance Committee
Document Type
Agenda
Meeting Date
Wed, 01/20/2021 - 00:00
Page Number
6
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/fin_a__012020…

Invoice Date Amount Due Date Description
12/01/2017 7,558.27 01/30/2018 R Hosting (Agreement) 02/18-01/79
12/01/2017 11,046.67 01/30/2018 R Support (Service Level Agreement) 02/18-01/19
12/01/2017 , 18,191.71 01/30/2018 R Support (Addendum) 02/18-01/19
Total $34,796.65

Any past due payments as of the date of this Amendment which are paid pursuant to this Amendment
shall not be subject to any default, interest or penalty provisians of prior agreements between the

parties.

2. Anqual Increases.
in consideration of Licensee's full payment of all outstanding invoices prior to August 11, 2016, the annual
increases for any additional Hosting or Support & maintenance fees, regardless of whether such fees arise from
subsequent Terms of the fees contemplated herein or from Licensee's procurement of additional Licenses, shall

be capped at eight percent (8%) per annum.

Except as explicitly modified herein, all other terms and conditions of the Documents shai! remain in full force and
effect.

IN WITNESS WHEREOF, the Parties have executed this Amendment effective as of the date first above written.

-
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ROUTEMATCH SOFTWARE, INC. 7 op hans { . fo
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Page 2 of 2

Page Image
Finance Committee - Agenda - 1/20/2021 - P6

Finance Committee - Agenda - 1/20/2021 - P7

By dnadmin on Mon, 11/07/2022 - 13:48
Document Date
Fri, 01/15/2021 - 12:01
Meeting Description
Finance Committee
Document Type
Agenda
Meeting Date
Wed, 01/20/2021 - 00:00
Page Number
7
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/fin_a__012020…

) THE CITY OF NASHUA

January 14, 2021
Memo #21-074

"The Gate City"

Adwunistrative Services
Purchasing Department

TO: Mayor Donchess
Finance Committee

SUBJECT: Software Maintenance in the amount of $69,868.75 funded from account 54407
Software Maintenance

Please see attached communications from Karen Smith, Buisiness Office Manager, dated January 4, 2021
for project specific details related to this purchase. Below please find a summary of the purchase

approval request:
Item:
Value:
Vendor:
Department:

Source Fund:

Ordinance:

Software Maintenance for Central Square Tritech Dispatch & Record Systems
Software

$69,868.75

Central Square Technologies

150 Police Department

54407 Software Maintenance

Pursuant to §5-84 Special purchase procedures. A/ (4) Sole-source
procurements, where the proposed purchase is manufactured by only one
company.

The Police Department, and the Purchasing Department respectfully request your approval of this

contract.

Regards,
Kelly Parkinson

Purchasing Manager

Ce: K Smith

229 Main Street * Nashua, New Hampshire 03061 * Phone (603) 589-3330 * Fax (603)

589-3233

Page Image
Finance Committee - Agenda - 1/20/2021 - P7

Finance Committee - Agenda - 1/20/2021 - P8

By dnadmin on Mon, 11/07/2022 - 13:48
Document Date
Fri, 01/15/2021 - 12:01
Meeting Description
Finance Committee
Document Type
Agenda
Meeting Date
Wed, 01/20/2021 - 00:00
Page Number
8
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/fin_a__012020…

NASHUA POLICE
DEPARTMENT Date: 4 January 2021

Intradepartmental Communication

To: Kelly Parkinsin
From: Karen A. Smith, Business Manager
Subject: Central Square (Tritech) Public Safety Software Maintenance
The Nashua Police Department recommends renewing the maintenance for software with Central Square
(Tritech Software) for the Dispatch and Records System for the twenty-one items included in the enclosed

itemized invoice totaling $69,868.75. Funding is available in the department's software maintenance
budget for this purpose.

Sincerely,

KAM

Karen A. Smith
Business Manager

Page Image
Finance Committee - Agenda - 1/20/2021 - P8

Finance Committee - Agenda - 1/20/2021 - P9

By dnadmin on Mon, 11/07/2022 - 13:48
Document Date
Fri, 01/15/2021 - 12:01
Meeting Description
Finance Committee
Document Type
Agenda
Meeting Date
Wed, 01/20/2021 - 00:00
Page Number
9
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/fin_a__012020…

*

CENTRALSQUARE
TacHNGLooes 300631

as
ee

Tritech Software Systems, a CentralSquare Company
1000 Business Center Drive
Lake Mary, FL 32746

Billing Inquiries: Accounts.Receivable@centralsquare.com

Bill To

Nashua Police, NH
Peter Cinfo
Panther Drive
Nashua NH 03061
United States

invoice No

Invoice

Bate
42/7/2020

Ship To
Nashua Police, NH
Peter Cinfo

Panther Drive

Nashua NH 03061

United States

Customer No Customer Name Customer PO #

14570

Nashua Pollce, NH

Description

Contract No. Q-23183

1

Records (Pop. Based) Annual Maintenance Fee - Annual
Maintenance Fee

Records (Pop. Based)

Maintenance; Start:1/1/2021, End: 12/31/2021

Mobile Law/Fira Message Server Annual Maintenance Fee -
Annual Maintenance Fee

Mabile (Pop. Based)

Maintenance: Start:1/1/2021, End: 12/31/2021

State Interface (Pop. Based) Annual Maintenance Fee - Annual
Maintenance Fee

State Interface (Pop. Based)

Maintenance: Start:1/1/2021, End: 12/31/2021

Mobile / FBR Clients Annual Maintenance Fee - Annual
Maintenance Fee

Mobile/FBR Clients

Maintenance: Start:1/1/2021, End: 12/31/2021

Admin Clients (Pop. Based) Annual Maintenance Fee - Annual
Maintenance Fee

Admin (Pop. Based)

Maintenance: Start:1/1/2021, End: 12/31/2021

Detective Client (Pop. Based) Annual Maintenance Fee - Annual
Maintenance Fee

Detective (Pop. Based)

Maintenance: Start: 1/1/2021, End: 12/31/2021

Paging First Seat Annual Maintenance Fee - Annual
Maintenance Fee

Paging First Seat

Maintenance: Start:1/1/2021, End: 12/31/2021

Paging Additional Seats Annual Maintenance Fee - Annual
Maintenance Fee

Paging Additional Seats

Maintenance: Start:1/1/2021, End: 12/31/2021

Unite

Currency
USD

Terms
Net 30

$7,806.75

$3,649.00

$5,685.75

$9,465.75

$2,089.50

$1,774.50

$472.50

$708.75

Page
1of3

Due Date
1/6/2021

Extended

$7,806.75

$3,549.00

$5,685.75

$9,465.75

$2,089.50

$1,774.50

$472.50

$708.75

Page Image
Finance Committee - Agenda - 1/20/2021 - P9

Finance Committee - Agenda - 1/20/2021 - P10

By dnadmin on Mon, 11/07/2022 - 13:48
Document Date
Fri, 01/15/2021 - 12:01
Meeting Description
Finance Committee
Document Type
Agenda
Meeting Date
Wed, 01/20/2021 - 00:00
Page Number
10
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/fin_a__012020…

, o i
- Invoice
CENTRALSOUARE Invoice No Date
TRGHNULOGIES 300634 427712020
Tritech Software Systems, a CentralSquare Company
1000 Business Center Drive
Lake Mary, FL 32746
Billing Inquiries: Accounts.Receivable@centralsquare.com
Bill To Ship To
Nashua Police, NH Nashua Police, NH
Pater Cinfo Peter Cinfo
Panther Drive Panther Drive
Nashua NH 03061 Nashua NH 03061
United States United States
CustomerNo Customer Name Customer PO # Currency Terms
14570 Nashua Police, NH USD Net 30
Description Units Rate
bs) Quest Annual Maintenance Fee - Annual Maintenance Fee 1 $1,086.75
Quest
Maintenance: Start:1/1/2021, End: 12/31/2021
10 Dispatch (Pop. Based) Annual Maintenance Fee - Annual 1 $10,652.25
Maintenance Fee
Dispatch (Pop. Based)
Maintenance: Start:1/1/2021, End: 12/31/2021
11 Gang Module Annual Maintenance Fee - Annual Maintenance 1 $1,218.00
Fee
Gang Module Annual Maintenance Fee
Maintenance: Start:1/1/2021, End: 12/31/2021
12 ANI/ALi 6914 ServeR Annual Maintenance Fee - Annual 1 $1,086.75
Maintenance Fee
E911
Maintenance: Start:1/1/2021, End: 12/31/2021
43 ODBC Data Dictionary Files (ODF‘s) Annual Maintenance Fee - 1 $1,176.00
Annual Maintenance Fee
DDF
Maintenance: Start:4/1/2021, End: 12/31/2021
14 Actian Workgroup Annual Maintenance Fee - Annual 1 $5,320.00
Maintenance Fee
Pervasive
Maintenance: Start:1/1/2021, End: 12/31/2021
15 Bar Cading Police Property Annual Maintenance Fee - Annual 1 $1,795.50
Maintenance Fee
Bar Code
Maintenance: Start:1/1/2021, End: 12/31/2024
16 Fingerprint interface Annual Maintenance Fee - Annual 1 $3,533.25

Maintenance Fee
Fingerprint Interface
Maintenance: Start:1/1/2021, End: 12/31/2021

Page
2 of 3

Due Date
1/6/2021

Extended

$1,086.75

$10,652.25

$1,218.00

$1,086.75

$1,176.00

$5,320.00

$1,795.50

$3,533.25

Page Image
Finance Committee - Agenda - 1/20/2021 - P10

Finance Committee - Agenda - 1/20/2021 - P11

By dnadmin on Mon, 11/07/2022 - 13:48
Document Date
Fri, 01/15/2021 - 12:01
Meeting Description
Finance Committee
Document Type
Agenda
Meeting Date
Wed, 01/20/2021 - 00:00
Page Number
11
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/fin_a__012020…

: r, i
Se Invoice
CENTRALSOUARE invoice No Date
THENNDEGoIES 300631 12/7/2020
Tritech Software Systems, a CentralSquare Company
1000 Business Center Drive
Lake Mary, FL 32746
Billing Inquiries: Accounts.Receivable@centralsquare.com
Bill To Ship To
Nashua Police, NH Nashua Police, NH
Peter Cinfo Peter Cinfo
Panther Drive Panther Drive
Nashua NH 03061 Nashua NH 03061
United States United States
CustomerNo Customer Name Customer PO # Currency Terms
14570 Nashua Police, NH USD Net 30
Description Units Rate
Ww Hunter Systems Booking Camera Interface Annual Maintenance 1 $120.75
F - Annual Maintenance Fee
Hunter Interface
Maintenance: Start:1/1/2021, End: 12/31/2021
18 Cross Agency Site Data Share Annual Maintenance Fee - Annual 1 $1,034.25
Maintenance Fee
Cross Agency
Maintenance: Start:1/1/2021, End: 12/31/2024
19 Law Imaging and Photo Lineup Annual Maintenance Fee - 1 $3,549.06
Annual Maintenance Fee
imaging
Maintenance: Start:1/1/2021, End: 12/31/2021
20 Mapping - Google Based Annual Maintenance Fee - Annual 1 $3,008.25
Maintenance Fee
Mapping Google Based
Maintenance: Start:4/1/2021, End: 12/31/2021
21 Law Records Forms Package Annual Maintenance Fee - Annual 1 $4,735.50
Maintenance Fee
Doc Forms/Word Interface
Maintenance: Start:1/1/2024, End: 12/31/2021
Please Include invoice number(s) on your remittance advice, Subtotal
made payable to Tritech Software Systems
Tax
ACH:
Routing Number 121000358 invoice Total
Account Number 1416612641 ellos
E-mall payment details to: Accounts. Receivable@CentralSquare.com
Payments Apptied
Check:
12709 Collection Center Drive
Chicago, IL 60693 Balance Due

Page
30f3

Due Date
1/6/2021

Extended

$120.75

$1,034.25

$3,549.00

$3,008.25

$4,735.50

$69,868.75

$0.00

$69,868.75

$0.00

$69,868.75

Page Image
Finance Committee - Agenda - 1/20/2021 - P11

Finance Committee - Minutes - 1/6/2021 - P1

By dnadmin on Mon, 11/07/2022 - 13:48
Document Date
Wed, 01/06/2021 - 00:00
Meeting Description
Finance Committee
Document Type
Minutes
Meeting Date
Wed, 01/06/2021 - 00:00
Page Number
1
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/fin_m__010620…

REPORT OF THE FINANCE COMMITTEE

JANUARY 6, 2021

A meeting of the Finance Committee was held on Wednesday, January 6, 2021, at 7:00 p.m. via
teleconference.

Mayor Jim Donchess, Chairman, presided.

Mayor Donchess

As Chairman of the Finance Committee, | find that due to the State of Emergency declared by the
Governor as a result of the COVID-19 pandemic and in accordance with the Governor's Emergency Order
#12 pursuant to Executive Order 2020-04 and subsequent extensions, this public body is authorized to meet
electronically.

Please note that there is no physical location to observe and listen contemporaneously to this meeting, which
was authorized pursuant to the Governor's Emergency Order. However, in accordance with the Emergency
Order, | am confirming that we are:

Providing public access to the meeting by telephone, with additional access possibilities by video or other
electronic means:

To access Zoom, please refer to the agenda or the City’s website for the meeting link.

To join by phone dial: 1-929-205-6099
Meeting ID: 853 0527 4432
Passcode: 951267

The public may also view the meeting via Channel 16.

We previously gave notice to the public of the necessary information for accessing the meeting, through public
postings. Instructions have also been provided on the City of Nashua’s website at www.nashuanh.gov and
publicly noticed at City Hall and Nashua Public Library.

If anybody has a problem accessing the meeting via phone or Channel 16, please call 603-821-2049 and they
will help you connect.

In the event the public is unable to access the meeting via the methods I’ve already discussed, the meeting will
be adjourned and rescheduled. Please note that all votes that are taken during this meeting shall be done by
roll call vote.

Let’s start the meeting by taking a roll call attendance. When each member states their presence, please also
state whether there is anyone in the room with you during this meeting, which is required under the Right-To-
Know Law.

The roll call was taken with 6 members of the Finance Committee present: Alderwoman Elizabeth Lu,
Alderman Linda Harriott-Gathright, Alderwoman-at-Large Shoshanna Kelly, Alderman-at-Large Brandon
Michael Laws, Alderman-at-Large Michael B. O’Brien, Sr., and Mayor Jim Donchess. Alderman Patricia Klee
was recorded absent.

Members not in Attendance: Alderman Patricia Klee

Page Image
Finance Committee - Minutes - 1/6/2021 - P1

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