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OFFICE:

134 Middle Street, Suite 210
Lowell, MA 01852
Phone: 978 = 251-8553
Fax: 978 = 251-8244

PLANT:

227 Market Street
Portsmouth, NH 03801
Phone: 603 = 436-8505

Fax: 603 = 436-2458

——

Granite State Minerals, Inc.

September 21, 2020
Nashua Public Works
9 Riverside St.
Nashua, NH 03061

Dear Dear Sir or Madam,

Based on the award of the NH Department of Transportation, Granite State Minerals, Inc. is pleased to
extend the delivered price of $49.50 per ton of bulk road salt for the 2020-2021 season.

To arrange for delivery 24 hours a day, call, email or fax our salt terminal in Portsmouth, New
Hampshire:

Phone: 603-436-8505, email: jharrington@gsmsalt.com; fax: 603-436-2458

Payment terms are Net 30 days from invoice date. Billing questions, please contact Amanda Cavanaugh
at (978) 251-0320 or acavanaugh@easternsalt.com.

Prices quoted will remain firm until April 30, 2021, if accepted and acknowledged by October 30, 2020.
Please provide a tonnage estimate to help us plan our inventory accordingly. If agreeable please sign

and return a copy of this form via mail, fax 978-251-8244, or email info@gsmsalt.com .

Kind regards,

Tle

Jason Archambault
Sales Manager

Estimated Tonnage:

Accepted by:

Phone/Email:

Signature: Date:

INITIAL FILL-UP DEADLINES

Completion daies for the ‘initial fill-ups' of sali have been established to ensure that all Dept. of Transportation
salt sheds, other state agencies and Eligible Participants are filled before the onset of freezing weather
conditions. All locations with initial fill requirements including all NHDOT sheds in Districts 1, 2, 3 shall be
completed no later than October 28, 2020. Districts 4, 5, 6 and the central and eastern turnpikes shall
complete no later than November 11, 2020.

Failure to complete the required initial fil-ups by the required dates will result in penalties as outlined in the
section of this RFB fitled ‘PENALTIES AND PRICE ADJUSTMENTS '.

SCHEDULE FOR BALANCE OF SEASON REQUIREMENTS

State agency location contacts, Eligible Participants location contacts as well as NHDOT District Engineers, or
their designated agents, shall be responsibtte for placing additional orders, prioritized by district location during
the remainder of the contract period. Contractor shall be responsible for providing the location contact /
district engineer with a weekly delivery schedule. Said schedule shall be sent no later than Wednesday of the
week preceding scheduled deliveries.

Primary Contractor

Orders shall be delivered within FIVE (5) business days after notification to Contractor. Requested deliveries
shall not be required to exceed 3,000 tons per week per cistrict. This requirement is in eifect even if Primary
Contractor did not supply the initial fill at a specific location.

Secondary Contractor
Orders shall be_delivered within TWENTY (20) business days after notification to Contractor. Requested
deliveries shall not be required to exceed 3,000 tons per week per district.

Source Specifications:

Contractor is required to provide the source of where the salt is being produced. If the source of tine salt
changes, the Contractor is required to contact the purchasing agent prior to sali being delivered. The
State has the right to reject any salt that comes from a different source without prior approval.

Storage Specifications:

Contractor is required to provide location of where the salt is to be stored at prior to being delivered to
NHDOT. If the location of the salt storage changes at any time throughout the contract, or if deliveries
come from a different location, the Contractor is required to contact the NHDOT Winter Maintenance
Program Specialist prior fo salt being delivered. Salt piles are required to be covered at all times while at the
Contractor's storage areas, except during active loading of delivery vehicles. Salt that is not covered could
be considered cause for rejection. NHDOT has the right to reject any salt that comes from a different
storage area without prior approval.

PRICING:
Highway District Rock Salt/ion Solar Salt/ton
Hwy District 3 $56.50/ton NA
Hwy District 4 $55.65/ton $56.25/ton
™ Hwy District 5/Central Tumpikes $49.50/ton $53.40/ton
Hwy District 6/Eastern Tumpikes $46.75/ton $50.75/ton
QUESTIONS: Laura Ingram, Purchasing Agent

Tel: 603 271-2009
Email: laura.ingram@nh.gov

COMMODITY:
CONTRACT NUMBER:
NIGP CODE:

CONTRACTOR:

TELEPHONE NO.:
FAX NO.
CONTACT PERSON/e-mail:

STATE OF NEW HAMPSHIRE
BUREAU OF PURCHASE AND PROPERTY
STATE HOUSE ANNEX
25 CAPITOL STREET

CONCORD, NEW HAMPSHIRE 03301
DATE: September 10, 2020

NOTICE OF CONTRACT
ROAD SALT -— ROCK SALT & SOLAR SALT
8002755
775-4573

GRANITE STATE MINERALS INC. VDR# 154314
227 MARKET STREET
PORTSMOUTH, NH 03801

888-846-9177
978-251-8244

Jason Archambault
jarchambault@eastemsalt.com

CONTRACTOR TEST RESULTS E-MAIL: jarchambauli@easternsalt.com

CONTRACT PERIOD:
F.©.B.:
ORDERING:

PAYMENT & TERMS:

INVOICING:

7/10/2020 THROUGH 8/31/2021
DESTINATION
ORDERS SHALL BE PLACED DIRECTLY TO CONTRACTOR.

Payments shall be made via ACH. Use the following link to enroll with
the State Treasury: htips://www.nh.gov/treasury

The Coniractor shall submit a maximum of one invoice monthly on the last day of
the month. Payment will be made via ACH.

Said invoice shall contain:

A single District or Central Turnpikes or Eastern Turnpikes

ALL delivenes by delivery location

Delivery date

Product (Rock or Solar)

Quantity

Contract price

Extended price

N&OB WN >

Additionally the following backup information shall accompany the invoice.
1. Weight slip
2. Proof of delivery slip

THE CITY OF NASHUA “The Cate City

Administrative Services
Purchasing Department

October 28, 2020
Memo #21-042

TO: Mayor Donchess
Finance Committee

SUBJECT: Water Pump Repair Funded From Budget Account 54487 Equipment Repairs &
Maintenance

Please see attached communications from David Boucher, Superintendent of the Wastewater
Department, dated October 22, 2020 for project specific details related to this purchase. Below please
find a summary of the purchase approval request:

Item: Rebuild of Raw Water Pump for Wet Weather Facility
Value: $27,530
Vendor: First Electric

Department: 169 Wastewater
Source Fund: 54487 Equipment Repairs & Maintenance

Ordinance: Pursuant to § 5-84 Special purchase procedures A/(5) Purchases from a sole
manufacturer, where it is determined to be more efficient and economical to
reduce costs of maintenance of additional repair parts, supplies or services.

The Superintendent of the Wastewater Department, The Board of Public Works (10/22/20 BPW Meeting)
and the Purchasing Department respectfully request your approval of this contract.

Regards,

Kelly Parkinson
Purchasing Manager

Ce: D Boucher
C O'Connor

229 Main Street * Nashua, New Hampshire 03061 ¢ Phone (603) 589-3330 « Fax (603) 589-3233

To:

From:

Re:

B. Motion:

Attachments:

Discussion:

City of Nashua, Public Works Division

Board of Public Works Meeting Date: October 22, 2020

David L. Boucher, Superintendent
Wastewater Department

Rebuild of Raw Water Pump for Wet Weather Facility

To approve the continuation of service of First Electric Motor Services, Inc. of
Woburn, MA for the rebuild of one of the Raw Water Pumps in the Wet Weather
Facility. Funding will be through: Department 169 Wastewater; Fund:
Wastewater; Account Classification: 54 Property Services

Quote

The Wastewater Facility has four 266 horse power Raw Water pumps that bring
the wastewater into the Wet Weather Facility. During a large rain event, three are
used to pull a full 60 MGD through the Wet Weather Facility. One of the raw
water pumps failed. We had First Electric pick it up to determine if we could have
it rebuilt. They took the pump apart, inspected it, and determined what was
needed to fix it. They provided us with a quote for labor and parts of $27,530.
With First Electric having completed the inspection and already having the motor
in their shop opened up, we are recommending them for a continuation of service.

THE CITY OF NASHUA “The Cate City

Administrative Services
Purchasing Department

October 28, 2020
Memo #21-043

TO: Mayor Donchess
Finance Committee

SUBJECT: CSO Flow Monitoring Services Funded From Budget Account 53107 Architect &
Engineering Services

Please see attached communications from David Boucher, Superintendent of the Wastewater
Department, dated October 20, 2020 for project specific details related to this purchase. Below please
find a summary of the purchase approval request:

Item: 3 Year Contract Extension for Combined Sewer Overflow Monitoring Program
Value: $158,400
Vendor: Flow Assessment from Auburn NH

Department: 169 Wastewater
Source Fund: 53107 Architect & Engineering Services

Ordinance: Pursuant to § 5-84 Special purchase procedures A/(7) Purchases under extensions
of contracts when no price increase exceeds 10% per year

A competitive bid opportunity was not issued for this purchase as we are requesting an extension to the
current contract and this vendor, Flow Assessment, has agreed to offer the same pricing for the new
contract term.

The Superintendent of Wastewater, The Board of Public Works (10/22/20 BPW Meeting) and the
Purchasing Department respectfully request your approval of this contract.

Regards,
Kelly Parkinson

Purchasing Manager

Ce: D Boucher
C O'Connor

229 Main Street * Nashua, New Hampshire 03061 ¢ Phone (603) 589-3330 « Fax (603) 589-3233

To:

From:

Tha:

A, Motion:

Attachments:

Discussion:

City of Nashua, Public Works Division

Board of Public Works Meeting Date: October 22, 2020

David L. Boucher, Superintendent
Wastewater Department

Coinbined Sewer Overflow [low Momtloring Progiatn

To approve Amendment 3 in the amount of $158,400 to extend the contract for three
years with Flow Assessment of Auburn, NH for the Combined Sewer Overflow
Monitoring Program. Funding will be through Department: 169 - Wastewater; Fund:
Wastewater; Account Classification: 53 Professional Services.

Flow Assessment Cost Proposal

The Combined Sewer Overflow (CSO) Monitoring Program monitors flow at all of
the CSO discharge structures and three rain gauges throughout the City. The data
collected provides information for reporting to the USEPA and the NH Dept. of
Environmental Services as required by the National Pollutant Discharge Elimination
System (NPDES) permit for the Wastewater Treatment Facility.

Flow Assessment has been providing CSO flow monitoring services since 2018 and
for many years prior to 2015. They have provided excellent reporting and have a
user friendly web site. Their equipment is already in place and will remain so until
the new contract starts. There rates have not gone up since 2018, and there are some
savings if the City choses a 3-year contract instead of the normal 1-year contract. It
is beneficial to the City to continue with this service provider, so it is recommended
that they be awarded a new three-year contract. The total cost for monitoring all the
CSO sites for 3-years 1s $158,400, which results in a savings of $9,900 by not going
with a 1-year contract renewed every year.

Atta; WilHam Keating

ASSESSMENT SERVICES

September 30, 2020

Re: 36 month continuation of contract for CSO Flow Monitoring, Data Analysis & Alarming

Dear Bill,

Please find below the scope and fee schedule for the extension of the CSO Flow Monitoring and
Data Analysis. The extension duration of this project would start on July 1, 2020 and continue until
June 30, 2023. This project will be billed at $4,400.00 per month.

Thanks very much for the opportunity to continue working with the City of Nashua on your CSO
monitoring program. Please give us a call if you have any questions regarding the proposal.

FEE SCHEDULE
Item Description of Tasks Total Unit Cost Total
# Quantity Cost
] Operation, Maintenance & Rental 396 Site $400.00 $158,400.00
(Including Monthly Data Analysis, Data Web Months

Hosting and Cellular Charges)
11 Sites x 36 Months = 396 Site Months

Best regards,
Flow Assessment Services, LLC

+ F Gp

Paul P. Casey
Managing Partner

AMENDMENT No.3
TO
CONTRACT FOR INDEPENDENT CONTRACTOR

CSO FLOW MONITORING

BETWEEN
CITY OF NASHUA
AND
FLOW ASSESSMENT SERVICES, LLC

This AMENDMENT No. 3, dated is attached to and made part of the CONTRACT FOR
INDEPENDENT CONTRACTOR between the City of Nashua, New Hampshire and Flow Assessment,
LLC for CSO Flow Monitoring dated January 5, 2018 (“AGREEMENT”).

WHEREAS, Section 30 of the AGREEMENT?’s General Terms and Conditions allows for written
amendments to the Agreement when signed by both parties;

WHEREAS, Section 3 of the AGREEMENT states the period of performance is from January 1, 2018 to
June 30, 2018 and Section 4 describes compensation; and

WHEREAS, both parties wish to extend the term and renew the pricing for an additional three (3) years.

NOW, therefore, in consideration of the mutual covenants contained herein, the parties hereby mutually agree
as follows:

1. That the period of performance of the AGREEMENT shall be extended for three (3) year, with
the first year commencing on July 1, 2020 and terminating on June 30, 2023.

Each extended year of the contract is subject to annual budget appropriations and at the City of
Nashua’s sole discretion. A separate/amended purchase order shall be issued for each year of the
extended contract.

2. INDEPENDENT CONTRACTOR agrees to perform the work, under this AMENDMENT
No. 3, in accordance with Fee Schedule, attached as EXHIBIT A,, for a total cost not to exceed

ONE HUNDRED FIFTY-EIGHT THOUSAND FOUR HUNDRED and 00/100 DOLLARS
(for the three (3) year term
($158,400.00)

CSO FLOW MONITORING 1
FLOW ASSESSMENT
Amendment #3

AMENDMENT No.3
TO
CONTRACT FOR INDEPENDENT CONTRACTOR

CSO FLOW MONITORING

BETWEEN
CITY OF NASHUA
AND
FLOW ASSESSMENT SERVICES, LLC

3. All other terms and conditions of the AGREEMENT shall remain in force until the
completion of the work authorized under this AMENDMENT No. 3.

4. This AMENDMENT No. 3, with attachments, along with the AGREEMENT,
AMENDMENT No. 1 dated July 18, 2018, and AMENDMENT No. 2 dated June 11, 2019

constitutes the entire AGREEMENT and understanding between the parties and supersedes all prior
agreements and understandings relating hereto.

OWNER: INDEPENDENT CONTRACTOR

fal, P Casey,

City of Nashua, NH (signature) Flow Assessment Services,4.LC (signature)
James Donchess, Mayor Paul P. Casey Managing Partner
(Printed Name and Title) (Printed Name and Title)
Oct. 22, 2020
Date Date
CSO FLOW MONITORING 2
FLOW ASSESSMENT

Amendment #3