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Finance Committee - Agenda - 5/16/2018 - P254

By dnadmin on Mon, 11/07/2022 - 11:42
Document Date
Wed, 05/16/2018 - 00:00
Meeting Description
Finance Committee
Document Type
Agenda
Meeting Date
Wed, 05/16/2018 - 00:00
Page Number
254
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/fin_a__051620…

ARTICLE XVII. Grant-specific Conditions

The following conditions are put on this grant due to deficiencies in the submitted Renewal
Application:

A. The final approved budget for this award is attached to this grant agreement. The grantee
must implement this grant in accordance to this final approved budget, unless an
amendment is executed.

B. In the application’s Descriptive Budget Justification Narrative, under PHP personnel
costs for New Hampshire HIV/AIDS Task Force, activities listed include “apartment
search”. This activity is considered housing information and must not be billed to PHP.
Either take out the housing information activities from under the PHP line item and
resubmit the Descriptive Budget Justification Narrative with those costs under a housing
information line item, or take out the housing information activities completely and
resubmit the Descriptive Budget Justification Narrative with those changes reflected.

C. In the application’s Descriptive Budget Justification Narrative, under TBRA for Harbor
Homes, activities are listed as “Rent payments for 31 units with average rent and utility
costs of $771.23 per month”. A HOPWA client cannot receive both TBRA assistance
and utility assistance. The calculation for resident rent payment includes a utility
allowance deduction. A payment of an additional utility assistance on top of the utility
allowance deduction would be considered double dipping.

Page Image
Finance Committee - Agenda - 5/16/2018 - P254

Finance Committee - Agenda - 5/16/2018 - P255

By dnadmin on Mon, 11/07/2022 - 11:42
Document Date
Wed, 05/16/2018 - 00:00
Meeting Description
Finance Committee
Document Type
Agenda
Meeting Date
Wed, 05/16/2018 - 00:00
Page Number
255
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/fin_a__051620…

OMB Approval No. 2506-0133
exp. 12/31/2017

Final Approved Form HUD-40110-B FY17 Renewal Budget

Grantee Name (“Grantee”): City of Nashua
Unique Entity Identifier (DUNS Number): 066758343

Insert application package page number 1 Form HUD-40110-B (Expiration Date 12/31/2010)

Page Image
Finance Committee - Agenda - 5/16/2018 - P255

Finance Committee - Agenda - 5/16/2018 - P256

By dnadmin on Mon, 11/07/2022 - 11:42
Document Date
Wed, 05/16/2018 - 00:00
Meeting Description
Finance Committee
Document Type
Agenda
Meeting Date
Wed, 05/16/2018 - 00:00
Page Number
256
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/fin_a__051620…

OMB Approval No. 2506-0133
exp. 12/31/2017

Application Budget Summary (ali applicants)

Applicant | City of Nashua, NH Number of | 2 Plan dates for 5/1/2018-4/30/2021
Name Project grant agreement
Sponsors and activities (mo./yr.)
A. Eligible Activity HOPWA Request Leveraged Funds

A. Year 1

IB. Year 2 iC. Year 3 ID. Total

1. Acquisition

2. Rehabilitation, Repair & Conversion

3, New Construction (for Community
Residences and SRO dwellings only)

Facility Development
(new applications
only)

(total of lines 13-15)

Insert application package page number

g 14. Operating Costs for Housing Facility
£s
a:
im & |5. Leasing
°
a 6. Tenant-based Rental Assistance $309,677 $309,678 $309,678 $929,033
ea
&
=) 7. Short-term Rent, Mortgage, & Utility
a Payments to Prevent Homelessness
fa
e g 8. Supportive Services $114,995 $114,996 $114,996 $344,987 $532,984
aS
= 5
awn
, 9: Housing Information Services
vo
10. Permanent Housing Placement $8,660 $8,660 $8,660 $25,980
x
fl 111. Resource Identification to Establish,
g Coordinate & Develop Housing
i Assistance
A, 12. Other Housing Costs (please
5 specify in narrative; requires HUD
5 approval)
13. Total Program Costs: 1,300,000
(total of lines 1-12)
2 14. Grantee’s Administrative $39,000
ag
$s
= es 15. Project Sponsor’s Administrative $9 1,000
5 jCosts
<
16. Total HOPWA Request $1,430,000

Form HUD-40110-B (Expiration Date 12/31/2010)

Page Image
Finance Committee - Agenda - 5/16/2018 - P256

Finance Committee - Agenda - 5/16/2018 - P257

By dnadmin on Mon, 11/07/2022 - 11:42
Document Date
Wed, 05/16/2018 - 00:00
Meeting Description
Finance Committee
Document Type
Agenda
Meeting Date
Wed, 05/16/2018 - 00:00
Page Number
257
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/fin_a__051620…

OMB Approval No. 2506-0133
exp. 12/31/2017

Detailed Project Budget & Housing Outputs (each organization)

Namie of City of Nashua, NH
organization:
Type: Grantee: J; Project Sponsor: [] | If applicable: | Faith based: L] | Grassroots: []
B. Eligible Activity HOPWA Request
Yr. 1 Yr. 2 Yr. 3 Totals:
1. Acquisition Budget
+ & |Description:
= 7 # of Units
é @ |2. Rehabilitation/Repair/Conversion Budget
2e¢ se
: 3 Description: # of Units
A 3. New Construction (C ity Residences & SRO dwellings gs
2 2 ew ons ruction ( ommunity Residence: ig: Budget
= @ |jonly) Description: :
3 z # of Units
s
& & Type of Facility: Short-term shelter (J; transitional housing LJ; Community residence 1; sro dwelling OC: or other permanent

supportive housing [_]

4. Operating Costs for Housing Facility

2 roseeiat Budget
escription:
£ 2 ° # of Units
ou .
gee is Leasing Budget
° escription: # of Units
6. Tenant-Based Rental Assistance Payments Budget
Description:
S 5 # of Households|
a = 7. Short-Term Rent, Mortgage & Utility Payments to Prevent Budget
™ %H} |Homelessness
Description:
# of Households|
ee Budget
S 2 8. Supportive Services Costs
& 5 Description:
aA
Ht of Households,
9. Housing Information Services Budget
f Description: H# of Households
& |!0. Permanent Housing Placement Services Budget
g Description:
Ee # of Households|
q 11. Resource Identification to Establish, Coordinate, & Develop
© Housing Assistance
7 Description: Budget
oe
Ss :
6 ‘{l2. Other Housing Costs (approved by HUD) Budget
Description: Hf of Units
2 13. Grantee's Administrative Costs $13,000 |$13,000 |$13,000 $39,000
gy |Description: Budget
£ & 14. Project Sponsor's Administrative Costs
Z & iDescription:
me
< Budget
15. Total HOPWA Request for this Organization
539,000

Note: Service delivery costs such as salary and overhead costs to deliver a particular budget line item
should be represented in the funding amount requested for that particular budget line item.

Insert application package page number

Form HUD-40110-B (Expiration Date 12/31/2010)

Page Image
Finance Committee - Agenda - 5/16/2018 - P257

Finance Committee - Agenda - 5/16/2018 - P258

By dnadmin on Mon, 11/07/2022 - 11:42
Document Date
Wed, 05/16/2018 - 00:00
Meeting Description
Finance Committee
Document Type
Agenda
Meeting Date
Wed, 05/16/2018 - 00:00
Page Number
258
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/fin_a__051620…

OMB Approval No. 2506-0133
exp. 12/31/2017

Detailed Project Budget & Housing Outputs (each organization)

Name of Harbor Homes, Inc.
organization:
Type: Grantee: [_]; Project Sponsor: BJ | If applicable: _| Faith based: [_] | Grassroots: L]
B. Eligible Activity HOPWA Request
Yr. I Yr. 2 r.3 Totals:
1. Acquisition Budget
+ & |Description:
3 3 : H# of Units
5. @ |2. Rehabilitation/Repair/Conversion Budget
£22 “oti =
gg Pssonption: Hof Units
a 3 (3. New Construction (Community Residences & SRO dwellings Budget
= 2 only) Description: .
‘os # of Units
eo
™ §& |Type of Facility: Short-term shelter (); transitional housing []; Community residence LJ; sro dwelling [[J; or other permanent
supportive housing oO
» |4- Operating Costs for Housing Facility
& g Description: Budget
3 : # of Units
Fs 2 is vane Budget
eseriprion: # of Units
6. Tenant-Based Rental Assistance Payments Budget $309,677 1$309,678 1$309,678 |$929,033
Description: 3] BR ] 31 AO
< # of Households
ee 7. Short-Term Rent, Mortgage & Utility Payments to Prevent Budget
7 a Homelessness
Description:
# of Households
n Budget
ué . .
2 = 8. Supportive Services Costs
& 5 (Description:
AD
H# of Households}
9. Housing Information Services Budget
g Description: Ht of Households
% {10. Permanent Housing Placement Services Budget $4,560 $4,560 [$4,560 $13,680
* soe
IDescnption:
a Hf of Households|* 4 4 12
E 11. Resource Identification to Establish, Coordinate, & Develop
© Housing Assistance
3 Description: Budget
5 12. Other Housing Costs (approved by HUD) Budget
Description: i of Units
® 13. Grantee's Administrative Costs
> .
& g |Description: Budget
# g 14. Project Sponsor's Administrative Costs
& |Description:
—a $21,996 $21,997 |$21,997
< Budget $65,990
15. Total HOPWA Request for this Organization
$1,008,703

Note: Service delivery costs such as salary and overhead costs to deliver a particular budget line item
should be represented in the funding amount requested for that particular budget line item.

Insert application package page number

Form HUD-40110-B (Expiration Date 12/31/2010)

Page Image
Finance Committee - Agenda - 5/16/2018 - P258

Finance Committee - Agenda - 5/16/2018 - P259

By dnadmin on Mon, 11/07/2022 - 11:42
Document Date
Wed, 05/16/2018 - 00:00
Meeting Description
Finance Committee
Document Type
Agenda
Meeting Date
Wed, 05/16/2018 - 00:00
Page Number
259
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/fin_a__051620…

OMB Approval No. 2506-0133
exp. 12/31/2017

Detailed Project Budget & Housing Outputs (each organization)

Note: Service delivery costs such as salary and overhead costs to deliver a particular budget line item
should be represented in the funding amount requested for that particular budget line item.

Insert application package page number

Name of Southern New Hampshire HIV/AIDS Task Force
organization:
Type: Grantee: J; Project Sponsor: X] | If applicable: | Faith based: L] | Grassroots: L]
B. Eligible Activity HOPWA Request
Yr. 1 Yr. 2 Yr. 3 Totals:
1, Acquisition Budget
+ & |Description:
5 3 # of Units
5. 4 P. Rehabilitation/Repair/Conversion Budget
32 iption:
gg [Descnption: It of Units
a 2 3. New Construction (Community Residences & SRO dwellings Budget
2 s Jonly) Description: .
OF # of Units
Sy
& & |Type of Facility: Short-term shelter [1]; transitional housing [_]; Community residence []; SRO dwelling LE); or other permanent
supportive housing [_]
z 4. Operating Costs for Housing Facility udget
eB S$ |Descnption: ,
25 H# of Units
oO 7
x & iacarta Budget
eseription: Ht of Units
6. Tenant-Based Rental Assistance Payments Budget
Description:
< 3 # of Households'
ms 7. Short-Term Rent, Mortgage & Utility Payments to Prevent Budget
m a Homelessness
Description:
# of Households
tg Budget $114,995 1$114,996 |$114,996 [$344,987
Fy 3B. Supportive Services Costs 31 31 31 40
eS c Description:
AW
# of Households|
9. Housing Information Services Budget
3 Description: H# of Households)
& 10. Permanent Housing Placement Services Budget $4,100 [$4,100 [$4,100 1$12,300
Description:
5 = ¥# of Households 4 4 4 12
5 1. Resource Identification to Establish, Coordinate, & Develop
© Housing Assistance
ec Description: Budget
a
= 12. Other Housing Costs (approved by HUD) Budget
Pescription: # of Units
2 13. Grantee's Administrative Costs
a g Description: Budget
%@ § |14. Project Sponsor's Administrative Costs
FE z Description:
< Budget $8,336 $8,337 $8,337 $25,010
15. Total HOPWA Request for this Organization
382,297

Form HUD-40110-B (Expiration Date 12/31/2010)

Page Image
Finance Committee - Agenda - 5/16/2018 - P259

Finance Committee - Agenda - 5/16/2018 - P260

By dnadmin on Mon, 11/07/2022 - 11:42
Document Date
Wed, 05/16/2018 - 00:00
Meeting Description
Finance Committee
Document Type
Agenda
Meeting Date
Wed, 05/16/2018 - 00:00
Page Number
260
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/fin_a__051620…

THE CITY OF NASHUA meceas

Financtal Services

Purchasing Department

May 10, 2018
Memo #18-126

TO: MAYOR DONCHESS
FINANCE COMMITTEE

SUBJECT: BSP — FAIRMOUNT STREET BRIDGE FENCE (VALUE: $98,868)
DEPARTMENT: 160 ADMIN/ENGINEERING; FUND: BOND

Please see the attached communication from Stephen Dookran, P.E., City Engineer, dated April 26, 2018
for information related to this purchase.

The City Engineer, Board of Public Works and the Purchasing Department recommend the award of this
contract in the amount of $98,868 to DeLucca Fence Company, Inc. of Methuen, MA.

Respectfully,

pa
an KOoken
Purchasing Manager

Co: S Dookran L Fauteux

229 Main Street » Nashua, New Hampshire 03061 « Phone (603) 589-3330 e Fax (603) 589-3233

Page Image
Finance Committee - Agenda - 5/16/2018 - P260

Finance Committee - Agenda - 5/16/2018 - P261

By dnadmin on Mon, 11/07/2022 - 11:42
Document Date
Wed, 05/16/2018 - 00:00
Meeting Description
Finance Committee
Document Type
Agenda
Meeting Date
Wed, 05/16/2018 - 00:00
Page Number
261
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/fin_a__051620…

To:

From:

Re:

F. Motion:

Discussion:

City of Nashua, Public Works Division

Board of Public Works Meeting Date: April 26, 2018

Stephen Dookran, P.E., City Engineer
Engineering Department

BSP ~ Fairmount Street Bridge Fence

To approve the contracts with DeLucca Fence in the amount of $25,874 for the installation
of fence at a Parkway retaining wall and $72,993.75 for fencing on the Fairmount Street
Bridge. Funding will be through Department: 160 Admin/Engineering; Fund: Bond;
Activity: Broad Street Parkway.

During construction of the Broad Street Parkway the design of fencing at the top of a
retaining wall was modified. Under the modification, fence would be attached to the top
of the wall behind guardrail. This fencing is intended to protect pedestrians from falling.

In addition, the contractor was also requested to submit a change order proposal to revise a
proposed fence along the Fairmount Street Bridge to match the fence that had been
installed at the Baldwin Street Bridge. For both bridges a chain link fence had been
proposed in the original design.

After initial efforts to negotiate a change order for both revisions, E.D. Swett refused to
further consider a change order.

The City requested a proposal from DeLucca Fence Company as well as several other
vendors. DeLucca was the fencing subcontractor for E.D. Swett. They were also the
subcontractor who had previously provided and installed the fencing on the Baldwin
Street Bridge.

Although the City requested pricing numerous times, no proposals were received from any
vendors until recently a response was received from DeLucca Fence Company.

Because this fence is intended to address safety concerns, this motion is intended to move
forward with the sole proposal received for each of these two fencing installations.

Page Image
Finance Committee - Agenda - 5/16/2018 - P261

Finance Committee - Agenda - 5/16/2018 - P262

By dnadmin on Mon, 11/07/2022 - 11:42
Document Date
Wed, 05/16/2018 - 00:00
Meeting Description
Finance Committee
Document Type
Agenda
Meeting Date
Wed, 05/16/2018 - 00:00
Page Number
262
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/fin_a__051620…

‘eB pS > =_ 8+ sc em

Fence TCompany, Inc.

Five Old Ferry Road Methuen, Massachusetts 01844
Tel. (978) 688-2877 / FAX (978) 688-6030

WBE Certified by MA
Supplier Diversity Office

PROPOSAL

To: City of Nashua, NH Dated: 4/20/2018
PAGE 1 of 2
Attention: Fax Number EMAIL
Project: NASHUA, NH - Fairmount Street Bridge Decorative
Fence for Overpass Structures Contract #: nia
Owner: City of Nashua, NH
We are pleased to quote on the above captioned project as follows:
Furnished and Installed -
Item No. Est. Qty. Unit Description Unit Price Amount
1 195 FT Decorative Fence for Overpass Structure - 108" High $ 241.25 $ 47,043.75
2 120 FT Decorative Fence for Overpass Structure - 60" High $ 216.25 $ 25,950.00
3 UD Traffic Safety Setup $ 585.00 $ -
Total This Proposal ................0c0cccceceeee $ 72,993.75
The above quantities are only estimates; the total of the proposal shall be governed by the quantities required at the site.
Specs: Match Broad Street Bridge
Terms: See Page 2

Exclusions: See Page 2

Acceptance of Proposal - The above prices,

specifications and conditions are satisfactory and are
hereby accepted. You are authorized to do the work

as specified. Payment will be as outlined above.
Please sign and Return Copy.

Proposal valid for fifteen (15) days.

Submitted by:
DeLucca Fence Company, Inc.

fant {, D, Le

Date:
Signature: Janet J. DeLucca EXT. 211
Title: Vice President

Signed Proposal with accompanying depasit, if required, must be returned before work will be scheduled.

Nashua, Fairmount Street Bridge Decorative Fence REV1

Page Image
Finance Committee - Agenda - 5/16/2018 - P262

Finance Committee - Agenda - 5/16/2018 - P263

By dnadmin on Mon, 11/07/2022 - 11:42
Document Date
Wed, 05/16/2018 - 00:00
Meeting Description
Finance Committee
Document Type
Agenda
Meeting Date
Wed, 05/16/2018 - 00:00
Page Number
263
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/fin_a__051620…

PAGE 2 of 2
REV — 04/09/2018

DeELwcCcca WBE Certified by the Massachusetts

Fence Company, Inc. Supplier Diversity Office

FIVE OLD FERRY ROAD METHUEN, MASSACHUSETTS 01844
TEL: (978) 688-2877 / FAX: (978) 688-6030

PROJECT NAME: NASHUA, NH ~ Broad Street Parkway Fence

THIS PAGE MUST BE INCLUDED IN ALL CONTRACT PAPERWORK and MAY ONLY BE ALTERED or OMMITTED WITH THE EXPRESS

PERMISSION OF De LUCCA FENCE COMPANY, INC.

EXCLUSIONS:

1) Fraffie-Centrets / Pedestrian Controls /Police Detail(s) / Crash Truck(s) w/Driver / Raroad Flagger(s) / Flagger(s).

2) Fall Protection.

3) — Idumination for night time work zone.

4) Hazardous materials [including treated wood, lead, asbestos, etc.] handling, removal, disposal or remediation.

5) Railroad or other additional Insurance, Fees, Permits or Licenses — if required, will be billed at cost plus 5% or as quoted.

6) = Performance & Payment Bond - if required, will be billed at cost plus 5% or as quoted.

7) Participation in contractor or project owner insurance program(s).

8) Waiver of Subrogation on any DFC Insurance Policies.

9) = Attendance at Safety Meetings or Training - if required, will be billed at cost plus 10% or as quoted.

10) Trainee(s) /Residency requirements.

11) Cost of Compliance with SWPPP - if required, will be billed at cost plus 10% or as quoted.

12) Damage to utilities or underground structures not identified [or incorrectly identified] by Dig-Safe, contractor, owner or owner's representative. Work delay(s)
resulting from these errors may result in additional charges.

13) Emergency Response unless otherwise noted.

14) Shoulder Work including but not limited te removal of butlt up materials along shoulder and under guardrail or backfilling of holes created by the removal of
guardrail.

15) Grading, excavating or backfilling for attachments, end treatments, impact attenuators, buried in back-slope, etc.

16) Rock, ledge or bituminous concrete excavation.

17) Removal and/or disposal of existing concrete bases, foundations, anchors, etc, - Posts, anchors etc. may be cut to approx. ground level unless otherwise noted,

18) Damage to sidewalks, berm or curbing.

19) Hand Digging [Guardrail].

20) Modified past installation at walls, culverts, etc, using concrete, anchors, etc.

21) Clearing and Grubbing.

22) Supply and installation of sleeves/grout or excavation/instellation through MSE/Retaining wall supports i.e. geo-grid, geotextiles, ties, rack fill etc.

23) Deductions for Fuel Adjustment(s) or Steel Adjustment(s).

24) Landscape Restoration / Historic Preservation / Wetlands preservation and/or restoration.

25) Touch up of painted elements [regardless of painting method]. Touch up paint will be provided by written request only and may be billable.

26) Noise Control Measures.

27) Electrical Grounding.

28) + Cancrete or asphalt cutting, chipping, etc. or Care-drilling including through rebar. Price for drilling anchor holes is included in quote. During the drilling
operation DFC will make every effort not to damage the MSC cap or wali but ultimately takes no responsibility for any cracking, flaking etc.

29) Trenching.

30) Removal of dirt spoils.

31) Winter Conditions including but not limited to increase in labor costs, snow removal, installation through frost, increased cost of concrete, etc.

32) Surveying /Engineered stamped drawings.

33) Cafculation of Length of Need.

34) Item [any remove & reset items] —New / Replacement Materials.

NOTES:

1) SPECIALS ORDERS -~ any special order(s) resulting fram the acceptance of this quote will be billed in their entirety.

2) ACCESSIBILITY - All area(s} where work is to be performed must be accessible to afl De Lucca Fence Equipment, Material and Personnel,

3) WORK SCHEDULE — Monday through Friday 7:00 am to 3:30 pm / NO Nights, Weekends or Holidays.

4) Removal or reduction in quantity of any item(s} on Quote may result in an increase in the unit price(s) of remaining item(s).

RMS:

NET 30 Days / NO Retainage

Page Image
Finance Committee - Agenda - 5/16/2018 - P263

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