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CITY OF NASHUA DIVISION OF PUBLIC WORKS SOLID WASTE DEPARTMENT

REQUEST FOR PROPOSALS
UNIVERSAL WASTES (ELECTRONICS/FLUORESCENTS) RECYCLING PROGRAM

RFP1058-022618

ATTACHMENT B ~ PROPOSAL PRICE

Proposal price to include providing drop and swap trailers, pickup and transportation, demanufacturing,
sorting and processing for recycling /proper disposal of universal wastes, including electronics,
fluorescent bulbs and ballasts, collected at the Four Hills Landfill and Recycling Center from July 1,
2018 through June 30, 2021, subject to annual budget appropriations and at the City's discretion.

Price per pound; $_ Pricing Attached

Exceptions to price:

Alternative straight lamp pricing of $0.38/lb; allows for a 5% discount

Attachment(s):

> Schedule of prices for fluorescent bulbs, ballasts, and other universal wastes, including the
various types of electronics in a typical residential mix. ss

Universal Recycling —— LLC

61 Industrial Park Drive, Dover, NH 03820

Bidder:

Authorized Signature:

Address:

Email Address: rnorton@URTsolutions.com

Phone: 603-422-7711 Fax: 603-422-7720

RFP1058-022618 Attachment B

Notes:

Pricing

Item Code |- Item Description u/M | Processing Rebate Processing Charge
$10900 UPS Systems LBS $0.06
$11080-C | Incomplete Laptops LBs $6.30

$11150-C | Laptop Computers LBS $0.70

$49500-C PC's Whole Units Only LBS $0.25

$49525-C | Incomplete CPU's LBS $0.11

§12000-C | Television Set Recycling LBS $0.15
§12050-C | TV/DVD/VCR Combo LBS 50.15
$12250-C | Plasma Television LBS 50.11
$12300-C | Incomplete Televisions LBS $0.15
512400-C | Flat Screen Televisions LBS. $0.11
§12600-C_ | Console Televisions LBS $0.22
§13000-C | Computer Monitor Recycling LBS $0.11
§16800-C | Printers LBS $0.085
§16895-C | * Peripherals 3 Low Grade LBS $0.185
$20000 ** Fluorescent Lamp Recycling-4' EACH $0.22
$20200 ** Fluorescent Lamp Recycling-1' EACH $0.22
§20400 ** Fluorescent Lamp Recycling-2' EACH $0.22
§20600 ** Fluorescent Lamp Recycling-3' EACH $0.22
§20806 ** Fluorescent Lamp Recycling-S' EACH $0.39
§21600 ** Fluorescent Lamp Recycling-8' EACH $0.39
§21200 ** Fluorescent Lamp Recycling-6' EACH $0.39
§21400 ** Fluorescent Lamp Recycling-7' EACH $0.39
$21600 ** Fluorescent Lamp Recycling-9' EACH $0.39
$21800 ** Fluorescent Lamp Recycling-10' EACH $0.39
$22000 ** Fluorescent Lamp Recycling-18" FACH $0.22
$22800 Circle Lamp Recycling LBS $0.49
§23200 Coated/Shatter Shieid/Power Groove Lamp EACH $1.25
§23600 Compact Lamp Recycling LBS $0.49
§23800 Crushed Lamp Recycling MD §2.50
$24200 HID/Mercury Halide/Low_High Pressure Sodium EACH $0.98
§24300 Halogen Lamp Recycling EACH $0.37
§24600 incandescent Lamp Recycling LBS $0.37
§26200 Specialty UV/Arc/Ignitron/Germicidal/Projection EACH $0.30
$26400 U-Lamp Recycling EACH $0.49
$36000 <5 Gallon Mercury Containing Devices/Equip LBS $395.00
$38000 Non-PCB Ballasts LBS $6.00
§38406 Non-PCB HV Capacitors LBS $0.20
539000 PCB Ballasts - TSCA Waste LBS $0.95
§39200 PCB Capacitors LBS $1.09
539400 PCB HV Capacitors LBS $1.25
05222 Transportation EACH $205.00
22211 4 Box EACH $4.00
22209 8’ Box EACH $4.00
22150 2’ Box EACH $4.00

Pricing inclusive of staged trailer.

* Peripherals 3 Low-Grade Breakout of Accepted Items:

Keyboards, Mice, Speakers, Microwaves, Copiers, Kitchen Electronics,

** Alternate Fluorescent Lamp Recycling by the POUND $0.38/lb (reflects 5% Discount)

www.URTsolutions.com
Tel: (877) 278-0799

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Office Phone, Calculator, Electronic Toys, Remote Control

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CITY OF NASHUA DIVISION OF PUBLIC WORKS SOLID WASTE DEPARTMENT

REQUEST FOR PROPOSALS
UNIVERSAL WASTES (ELECTRONICS/FLUGRESCENTS) RECYCLING PROGRAM

RFP1i058-022618

ATTACHMENT C -REFERENCES
A) List three (3) references from communities similar in size and program description to the
City of Nashua, where the vendor has at least one-year experience with handling the
recyclables for each community. Include the name, title and phone number for the contact

person.

(1) Community: Cily of Cambridge

Population: 2016 census = 110,651

Contact Name: Michael Orr

Contact Title: Recycling Director/Dept of Public Works Phone: 617-349-4815

(2) Community: Northeast Resource Recovery Association (NRRA)

Population: 2015 census = 147,994

Contact Name: Michael Dufor

Contact Title:_Director Phone; 800-223-0150

(3) Community: City of Newton - Resource Recovery Center

2016 census = 89,045

Population:
Contact Name: Waneta Trabert
Contact Title: Recycling Manager Phone: 617-796-1491

RFP1058-022618 Attachment C

, THE CITY OF NASHUA eee

Financtal Services

Purchasing Department

May 31, 2018
Memo #18-150

TO: MAYOR DONCHESS
FINANCE COMMITTEE

SUBJECT: SCRAP METAL RECYCLING (VALUE: REVENUE OF AN ESTIMATED $55,000)
DEPARTMENT: 168 SOLID WASTE; FUND: SOLID WASTE

Please see the attached communication from Jeff Lafleur, Solid Waste Department Superintendent dated
April 26, 2018 for the information related to this contract.

Pursuant to § 5-78 Major purchases (greater than $10,000) A. All supplies and contractual
services, except as otherwise provided herein, when the estimated cost thereof shall exceed
$10,000 shall be purchased by formal, written contract from the lowest responsible bidder, after
due notice inviting bids.

The Solid Waste Department Superintendent, Recycling Coordinator, Board of Public Works (April 26,
2018 meeting) and the Purchasing Department recommend the award of this contract to Excel
Recycling, LLC of Assonet, MA. This contract is estimated to generate revenue of $55,000 annually.

Purchasing Manager

Ce: J Lafleur L Fauteux

229 Main Street » Nashua, New Hampshire 03061 ° Phone (603) 589-3330 « Fax (603) 589-3233

To:

From:

Re:

C. Motion:

City of Nashua, Public Works Division

Board of Public Works Meeting Date: April 26, 2018

Jeff Lafleur, Superintendent
Solid Waste Department

Scrap metal recycling contract with Excel Recycling LLC, Freetown, MA

To approve a three year contract between the City of Nashua and Excel Recycling
for the recycling of scrap metal at the Four Hills Landfill. The term of this
contract will be from July 1, 2018 through June 30, 2021, pending approval of the
FY19 operating budget. Revenue generated through this contract will be directed
to: Department: 168 Solid Waste; Fund: Solid Waste; Account Classification: 44
Charges for Services

Attachments: Excel Recycling LLC contract proposal from Motion C

Discussion:

The Solid Waste Department went out for bid to vendors for a three year contract
to recycle scrap metal from the Four Hills Landfill, subject to annual budget
approvals. The bid requirements were for each vendor to give a bid for the price
they would offer to pay the City of Nashua for the scrap metal.

The Solid Waste Department received five bids. Clark’s Scrap Metal, Hallowell
ME; Excel Recycling LLC, Freetown, MA; MAC Metals LLC, Portsmouth NH;
Now Rush Transportation, Derry, NH; ReEnergy, Salem, NH.

Four of the proposals use the American Metals Market for a revenue index, but
with different formulae.

The Solid Waste Superintendent and the Recycling Coordinator recommend
awarding Excel Recycling LLC the contract for services.

These revenue-sharing bottom-line numbers are based on actual January 2018
tonnage shipped from the Four Hills Landfill/Nashua Recycling Center and are
based on each company’s proposed formula and costs.

FY 2019 RFP - SCRAP METAL

REP 20S8-022818

PROPOSALS ANALYSIS - based on January 2018 scrap metal shipments

Calculations based on January 2018 AMM price sheet

Clark's Scrap Excel Recycling, MAC Metals, Now Rush

Metal LLC LLC Transportation Re Energy

$38,256.32 $51,378.77 $35,576.42 $49,920.72 $25,136.00

Excel

Recycling, LLC.

Good Afternoon,
In regards to RFP# 1058-022818:

Excel Recycling is prepared to pay the City of Nashua based on the American Metal Market
Scrap Prices. The price would be the Boston Market #2 Shredded Bundles less $35 dollars a ton.
There will be no additional charge for a trucking fee.

Thank You,

Ties ahs Varphy

17 Ridge Hill Rd. Assonet, MA 02702 © 508-636-2780 » www.excelrecycle.com

Ps

CONTRACT FOR INDEPENDENT CONTRACTO

SCRAP METAL RECYCLING PROGRAM

RFP1058-022818

A CONTRACT BETWEEN

THE CITY OF NASHUA, 229 MAIN STREET, CITY HALL, NASHUA, NH 03060
AND

EXCEL RECYCLING, LLC
and its successors, transferees and assignees (together “Independent Contractor”)
NAME AND TITLE OF INDEPENDENT CONTRACTOR

17 RIDGE HILL ROAD, FREETOWN, MA 02702
ADDRESS OF INDEPENDENT CONTRACTOR

WHEREAS, the City of Nashua, a political subdivision of the State of New Hampshire, from time
to time requires the services of an Independent Contractor ; and

WHEREAS, it is deemed that the services of an Independent Contractor herein specified are both
necessary and desirable and in the best interests of the City of Nashua; and

WHEREAS, Independent Contractor represents they are duly qualified, equipped, staffed, ready,
willing and able to perform and render the services hereinafter described;

Now, THEREFORE, in consideration of the agreements herein made, the parties mutually agree as
follows:

1. DOCUMENTS INCORPORATED. The following exhibits are by this reference incorporated herein and
are made part of this contract:

Exhibit A --General Conditions for Contracts

ATTACHMENTS: Submitted February 28, 2018

ATTACHMENT A: PROPOSAL SUMMARY
ATTACHMENT B: PROPOSAL COSTS
ATTACHMENT C: REFERENCES

The Contract represents the entire and integrated agreement between the parties and supersedes prior
negotiations, proposals, representations or agreements, either written or oral. Any other documents which

are not listed in this Article are not part of the Contract.

AG 1 of 3

In the event of a conflict between the terms of the Proposal and the terms of this Agreement, a written
change order and/or fully executed City of Nashua Purchase Order, the terms of this Agreement, the
written change order or the fully executed City of Nashua Purchase Order shall control over the terms of
the Proposal.

2. WORK TO BE PERFORMED Except as otherwise provided in this contract, Independent Contractor
shall furnish all services, equipment, and materials and shall perform all operations necessary and
required to carry out and perform in accordance with the terms and conditions of the contract the work
described.

3. PERIOD OF PERFORMANCE, Independent Contractor shall perform and complete all work within the
time periods set forth and may only be altered by the parties by a written agreement to extend the period
of performance or by termination in accordance with the terms of the contract. Independent Contractor
shall begin performance upon receipt of an Executed Contract and a valid Purchase Order issued from the
City of Nashua.

The term of the contract will be for three (3) years with first year commencing on or about July 1, 2018
and terminating on June 30, 2021. Each year is subject to annual budget appropriations and at the City
of Nashua's sole discretion. A separate/amended purchase order shall be issued for each year of the
contract.

4. COMPENSATION. Independent Contractor agrees to perform the work for a total cost not to exceed
ZERO DOLLARS ($00.00) annually for each year of the contract and in accordance with
ATTACHMENT B: PROPOSAL COSTS.

The Contract Sum shall include all items and services necessary for the proper execution and completion
of the Work.

Unless Independent Contractor has received a written exemption from the City of Nashua, Independent
Contractor shall submit an itemized Application for Payment for operations completed in accordance with
the values stated in the Agreement. Such applications shall be supported by such data substantiating the
Independent Contractor’s right to payment as the City of Nashua may reasonably require. Independent
Contractor shall submit monthly requests for payment for services performed under this agreement
directly to:

» Electronically via email to VendorAPInvoices@NashuaNH. gov
OR
» Paper Copies via US Mail to:
City of Nashua, City Hall
Accounts Payable
229 Main Street
Nashua, NH 03060

Please_do not submit invoices both electronically and paper copy.

In addition, and to facilitate the proper and timely payment of applications, the City of Nashua requires
that all submitted invoices contain a valid PURCHASE ORDER NUMBER.

AG 2 of 3

Applications for Payment shall be submitted no later than fifteen (15) days after the end of each month.
The City of Nashua will pay for work satisfactorily completed and accurately invoiced by Independent
Contractor within thirty (30) days from the time of approval by the City of Nashua.

5. EFFECTIVE DATE OF CONTRACT. This contract shall not become effective until and unless approved
by the City of Nashua.

6. NOTICES. All notices, requests, or approvals required or permitted to be given under this contract
shall be in writing, shall be sent by hand delivery, overnight carrier, or by United States mail, postage
prepaid, and registered or certified, and shall be addressed to:

CITY OF NASHUA REPRESENTATIVE: REPRESENTATIVE:

Jeff Lafleur, Superintendent

City of Nashua, Solid Waste Department
840 West Hollis St

Nashua, NH 03062

Any notice required or permitted under this contract, if sent by United States mail, shall be deemed to be
given to and received by the addressee thereof on the third business day after being deposited in the mail.
The City of Nashua or Independent Contractor may change the address or representative by giving written
notice to the other party.

IN WITNESS WHEREOF, the parties hereto have caused this contract to be signed and intend to be legally
bound thereby.

City of Nashua, NH (signature) (signature)

James Donchess, Mayor
(Printed Name and Title) (Printed Name and Title)

Date Date

AG 3 of 3

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EXHIBIT A

7A MAA
TABLE OF CONTENTS

GENERAL CONDITIONS

DEFINITIONS

INDEPENDENT CONTRACTOR STATUS
STANDARD OF CARE

CITY OF NASHUA REPRESENTATIVE
CHANGES TO SCOPE OF WORK

CITY OF NASHUA COOPERATION

DISCOVERY OF CONFLICTS, ERRORS, OMISSIONS, AMBIGUITIES, OR
DISCREPANCIES

TERMINATION OF CONTRACT

DISPUTE RESOLUTION

NO DAMAGES FOR DELAY

INSURANCE

INDEMNIFICATION

FISCAL CONTINGENCY

COMPENSATION

COMPLIANCE WITH APPLICABLE LAWS
NONDISCRIMINATION

ENDORSEMENT

ASSIGNMENTS, TRANSFER, DELEGATION, OR SUBCONTRACTING
CITY INSPECTION OF CONTRACT MATERIALS
DISPOSITION OF CONTRACT MATERIALS

PUBLIC RECORDS LAW, COPYRIGHTS, AND PATENTS
FINAL ACCEPTANCE

TAXES

NON-WAIVER OF TERMS AND CONDITIONS

RIGHTS AND REMEDIES

PROHIBITED INTERESTS

THIRD PARTY INTERESTS AND LIABILITIES
SURVIVAL OF RIGHTS AND OBLIGATIONS
SEVERABILITY

MODIFICATION OF CONTRACT AND ENTIRE AGREEMENT

CHOICE OF LAW AND VENUE

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