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Finance Committee - Agenda - 4/20/2016 - P37

By dnadmin on Mon, 11/07/2022 - 09:55
Document Date
Wed, 04/20/2016 - 00:00
Meeting Description
Finance Committee
Document Type
Agenda
Meeting Date
Wed, 04/20/2016 - 00:00
Page Number
37
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/fin_a__042020…

Nashua Wastewater Treatment Facility
CeO Sawmil Ra
Nashua, NH 03060

Integrated Security Estimate Name: Wastewater Treatment Facility AC Panels 4-11-16

PAYMENT OPTIONS
Outright Sale Option
Provides your business with ownership of the electronic security equipment upon purchase.

installation Investment Package: $10078.25

TYCO INTEGRATED SECURITY CONFIDENTIAL AND PROPRIETARY BUSINESS INFORMATION
Page 3 of 5

© TYCO 2015. ALL RIGHTS RESERVED

Page Image
Finance Committee - Agenda - 4/20/2016 - P37

Finance Committee - Agenda - 4/20/2016 - P38

By dnadmin on Mon, 11/07/2022 - 09:55
Document Date
Wed, 04/20/2016 - 00:00
Meeting Description
Finance Committee
Document Type
Agenda
Meeting Date
Wed, 04/20/2016 - 00:00
Page Number
38
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/fin_a__042020…

tyco

Integrated Security

Nashua Wastewater Treatment Facility
Sawmill Rd
Nashua, NH 03060

Estimate Name: Wastewater Treatment Facility AC Panels 4-11-16

SCOPE OF WORK FOR Nashua Wastewater Treatment Facility

This proposal presented by Tyco is being provided at the request of Nashua Wastewater Treatment
Facility to successfully meet the specifications of the Wastewater Treatment Facility AC Panels 4-11-16

Project at the Sawmill Rd, , Nashua, NH 03060 location.

We propose to install and maintain a Access system which will consist of the following:

System Operation:

Tyco shall provide the following equipment:

(3) Kantech CAB3000LDR 28" Enclosures
(6) Kantech MP400 Mounting Plates

(3) Kantech BB100 Battery Brackets

(3) Kantech BB101 Battery Brackets

(6) Kantech TR1675 Transformers

(3) Kantecn Tamper Switches

(6) Kan. ch KT-400-PCB Access Control
Boords

1 sis‘ ttems will be shipped to:

Nashua City Hall
Av: Nick Miseirvitch
229 Main St
Nashua, NH 03060

TYCO INTEGRATED SECURITY CONFIDENTIAL AND PROPRIETARY BUSINESS INFORMATION

© TYCO 2015, ALL RIGHTS RESERVED

Page 4 of 5

Page Image
Finance Committee - Agenda - 4/20/2016 - P38

Finance Committee - Agenda - 4/20/2016 - P39

By dnadmin on Mon, 11/07/2022 - 09:55
Document Date
Wed, 04/20/2016 - 00:00
Meeting Description
Finance Committee
Document Type
Agenda
Meeting Date
Wed, 04/20/2016 - 00:00
Page Number
39
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/fin_a__042020…

Nashua Wastewater Treatment Facility
GCG O Sawmill Rd
Nashua, NH 03060

Integrated Security Estimate Name: Wastewater Treatment Facility AC Panels 4-11-16

BILL OF MATERIALS FOR Nashua Wastewater Treatment Facility

Wastewater Treatment Facility AC Panels 4-11-16 System

QTY PRODUCT CODE DESCRIPTION LOCATION
KT-CAB3000LDR Concourse 28in EXP
3 CAB3000 with locking door.
Enclosure for 4x KT300 PCB.
6 KT-MP400 Mounting plate for multi-door
unit 6 inch x 11-3/4 inch
3 KT-BB100 Concourse battery bracket -
right side
3 KT-BB101 Concourse battery bracket
(left side)
TR1675 Transformer for KT-400,
6 wire-in, 120 VAC/16.5 VAC (75
VA), UL approved
KT-TAMPER TAMPER SWITCH __..
KT-400-PCB Four Door Controlles Pc %, IP
Ready, Accessor, Kit

TYCO INTEGRATED SECURITY CONFIDENTIAL AND PROPRIETARY BUSINESS INFORMATION
Page 5 of 5

© TYCO 2015. ALL RIGHTS RESERVED

Page Image
Finance Committee - Agenda - 4/20/2016 - P39

Finance Committee - Agenda - 4/20/2016 - P40

By dnadmin on Mon, 11/07/2022 - 09:55
Document Date
Wed, 04/20/2016 - 00:00
Meeting Description
Finance Committee
Document Type
Agenda
Meeting Date
Wed, 04/20/2016 - 00:00
Page Number
40
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/fin_a__042020…

EXHIBIT G
SPECIAL PROVISIONS
FEMA Required Contract Clauses
2 C.F.R § 200.326 and 2 C.F.R. Part 200, Appendix I

Equal Emp! LO tuniti
§60-1.4 Equal opportunity clause.

During the performance of this contract, the Contractor agrees as follows:

(1) The Contractor will not discriminate against any employee or applicant for employment because of
race, color, religion, sex, sexual orientation, gender identity, or national origin. The Contractor will take
affirmative action to ensure that applicants are employed, and that employees are treated during
employment, without regard to their race, color, religion, sex, sexual orientation, gender identity, or
national origin. Such action shall include, but not be limited to the following: Employment, upgrading,
demotion, or transfer, recruitment or recruitment advertising; layoff or termination; rates of pay or other
forms of compensation; and selection for training, including apprenticeship. The Contractor agrees to post
in conspicuous places, available to employees and applicants for employment, notices to be provided by the
contracting officer setting forth the provisions of this nondiscrimination clause.

(2) The Contractor will, in all solicitations or advertisements for employres placed by or on behalf of the
Contractor; state that all qualified applicants will receive consideration for employment without regard to
race, color, religion, sex, sexual orientation, gender identity, or nation 01. “in.

(3) The Contractor will send to each labor union or representati ’e of workers with which it has a collective
bargaining agreement or other contract or understanding, a notice ‘ove provided by the agency contracting
officer, advising the labor union or workers' representative of the C ntractor's commitments under section
202 of Executive Order 11246 of September 24, 1965, a1u oval pos. copies of the notice in conspicuous
places available to employees and applicants for employmei t.

(4) The Contractor will comply with all provis’ons ¢ . Exect ‘ive Order 11246 of September 24, 1965, and
of the rules, regulations, and relevant orders of the “ev...2 ) of Labor.

(5) The Contractor will furnish all ‘1formati.a aud reports required by Executive Order 11246 of
September 24, 1965, and by the rules, reg ‘ations. and orders of the Secretary of Labor, or pursuant thereto,
and will permit access to his books, record:),an4 accounts by the contracting agency and the Secretary of
Labor for purposes of investigation to ascertai!: compliance with such rules, regulations, and orders.

(6) In the event of the Contractor's non-compliance with the nondiscrimination clauses of this contract or
with any of such rules, regulations, or orders, this contract may be canceled, terminated or suspended in
whole or in part and the Contractor may be declared ineligible for further Government contracts in
accordance with procedures authorized in Executive Order 11246 of September 24, 1965, and such other
sanctions may be imposed and remedies invoked as provided in Executive Order 11246 of September 24,
1965, or by rule, regulation, or order of the Secretary of Labor, or as otherwise provided by law.

(7) The Contractor will include the provisions of paragraphs (1) through (8) in every subcontract or
purchase order unless exempted by rules, regulations, or orders of the Secretary of Labor issued pursuant to
section 204 of Executive Order 11246 of September 24, 1965, so that such provisions will be binding upon
each subcontractor or vendor. The Contractor will take such action with respect to any subcontract or
purchase order as may be directed by the Secretary of Labor as a means of enforcing such provisions
including sanctions for noncompliance: Provided, however, that in the event the Contractor becomes
involved in, or is threatened with, litigation with a subcontractor or vendor as a result of such direction, the
Contractor may request the United States to enter into such litigation to protect the interests of the United
States.

Special Provisions Page 1 of 4

Page Image
Finance Committee - Agenda - 4/20/2016 - P40

Finance Committee - Agenda - 4/20/2016 - P41

By dnadmin on Mon, 11/07/2022 - 09:55
Document Date
Wed, 04/20/2016 - 00:00
Meeting Description
Finance Committee
Document Type
Agenda
Meeting Date
Wed, 04/20/2016 - 00:00
Page Number
41
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/fin_a__042020…

Dat Bacay Act Conpli

The Davis-Bacon Act requires that all Contractors and subcontractors performing on federal contracts (and
Contractors or subcontractors performing on federally assisted contracts under the related Acts) in excess of
$2,000 pay their laborers and mechanics not less than the prevailing wage rates and fringe benefits listed in the
contract’s Davis-Bacon wage determination for corresponding classes of laborers and mechanics employed on
similar projects in the area. In accordance with the statute, Contractors must be required to pay wages to
laborers and mechanics at a rate not less than the prevailing wages specified in a wage determination made by
the Secretary of Labor. In addition, Contractors must be required to pay wages not less than once a week. See
Exhibit A for Prevailing Wage Rates for this contract award.

Apprentices may be employed at less than predetermined rates if they are in an apprenticeship program
registered with the Department of Labor or with a state apprenticeship agency recognized by the
Department. Trainees may be employed at less than predetermined rates if they are in a training program
certified by the Department.

The Copeland Anti-Kickback Act precludes a Contractor or subcontractor from inducing an employee, in any
way, to give up any part of the compensation to which he or she is entitled under his or her contract of
employment. The Act and implementing regulations require a Contractor and subcontractor to submit a weekly
statement of the wages paid to each employee performing on covered work during the preceding payroll
period. The regulations also list payroll deductions that are permissible without the approval of the Secretary of
Labor and those deductions that require consent of the Secretary of Labor.

Copeland Anti- Kickback Act Compli

During the performance of this contract, the Contractor agrees to cu aply_with the Copeland “Anti-
Kickback” Act as follows:

(1) Contractor. The Contractor shall comply with 18 U.S.C. § 87.40 U.S.C. § 3145, and the requirements
of 29 C.F.R. part 3 as may be applicable, which are incorpc:~4 by reverence into this contract.

(2) Subcontracts. The Contractor or subcontracts, hall insert in any subcontracts the clause above and such
other clauses as the FEMA may by approp.’ate ‘instructions require, and also a clause requiring the
subcontractors to include these clauses in.any.wer ter subcontracts. The prime Contractor shall be
responsible for the compliance by any cubcon. acto, or lower tier subcontractor with all of these contract
clauses.

(3) Breach. A breach of the contract clauses above may be grounds for termination of the contract and for
debarment as a Contractor and subcontractor as provided in 29 C.F.R. § 5.12.

ntract Work rs an fe tanda ian

During the performance of this contract, the Contractor agrees to comply with Contract Work Hours and
Safety Standards Act as follows:

(1) Overtime requirements. No Contractor or subcontractor contracting for any part of the contract work
which may require or involve the employment of laborers or mechanics shall require or permit any such
laborer or mechanic in any workweek in which he or she is employed on such work to work in excess of
forty hours in such workweek unless such laborer or mechanic receives compensation at a rate not less than
one and one-half times the basic rate of pay for all hours worked in excess of forty hours in such workweek.

(2) Violation; liability for unpaid wages; liquidated damages. In the event of any violation of the clause set
forth in paragraph (1) of this section the Contractor and any subcontractor responsible therefor shall be liable

Special Provisions Page 2 of 4

Page Image
Finance Committee - Agenda - 4/20/2016 - P41

Finance Committee - Agenda - 4/20/2016 - P42

By dnadmin on Mon, 11/07/2022 - 09:55
Document Date
Wed, 04/20/2016 - 00:00
Meeting Description
Finance Committee
Document Type
Agenda
Meeting Date
Wed, 04/20/2016 - 00:00
Page Number
42
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/fin_a__042020…

for the unpaid wages. In addition, such Contractor and subcontractor shall be liable to the United States (in
the case of work done under contract for the District of Columbia or a territory, to such District or to such
territory), for liquidated damages. Such liquidated damages shall be computed with respect to each
individual laborer or mechanic, including watchmen and guards, employed in violation of the clause set
forth in paragraph (1) of this section, in the sum of $10 for each calendar day on which such individual was
required or permitted to work in excess of the standard workweek of forty hours without payment of the
overtime wages required by the clause set forth in paragraph (1) of this section.

(3) Withholding for unpaid wages and liquidated damages. The (write in the name of the Federal agency
or the loan or grant recipient) shall upon its own action or upon written request of an authorized
representative of the Department of Labor withhold or cause to be withheld, from any moneys payable on
account of work performed by the Contractor or subcontractor under any such contract or any other Federal
contract with the same prime Contractor, or any other federally-assisted contract subject to the Contract
Work Hours and Safety Standards Act, which is held by the same prime Contractor, such sums as may be
determined to be necessary to satisfy any liabilities of such Contractor or subcontractor for unpaid wages
and liquidated damages as provided in the clause set forth in paragraph (2) of this section.

(4) Subcontracts. The Contractor or subcontractor shall insert in any subcontracts the clauses set forth in
paragraph (1) through (4) of this section and also a clause requiring the subcontractors to include these
clauses in any lower tier subcontracts. The prime Contractor shall be responsible for compliance by any
subcontractor or lower tier subcontractor with the clauses set forth in paragraphs (1) through (4) of this
section.”

Suspension and Debarment
During the performance of this contract, the Contractor certifies as f>liows:

(1) This contract is a covered transaction for purposes of 2 C-r.>., 'art180 and 2 C.F.R., Part 3000. As such
the Contractor is required to verify that none of the Contractor, its p. »cipals (defined at2 C.F.R. §

180.995), or its affiliates (defined at 2 C.F.R. § 180.905)...» excludec (defined at 2 C.F.R. § 180.940) or
disqualified (defined at 2 C.F.R. § 180.935).

(2) The Contractor must comply with 2 C.F.%., Pe t 180, ubpart C and 2 C.F.R., part 3000, subpart C and
must include a requirement to comply with these 1. 7.u:)@arin any lower tier covered transaction it enters into.

(3) This certification is a material cepresen. tion of fact relied upon. If it is later determined that the
Contractor did not comply with 2 C.F.R.,.)Part 150, subpart C and 2 C.F.R. Part 3000, subpart C, in addition
to remedies available to the Contractor ’.d/the City of Nashua, the Federal Government may pursue
available remedies, including but not limited to suspension and/or debarment.

(4) The Contractor agrees to comply with the requirements of 2 C.F.R., Part 180, subpart C and 2 C.F.R.
Part 3000, subpart C while this offer is valid and throughout the period of any contract that may arise from this
offer. The Contractor further agrees to include a provision requiring such compliance in its lower tier covered
transactions.

r r rial

During the performance of this contract, the Contractor shall make maximum use of products containing
recovered materials that are EPA designated items unless the product cannot be acquired:

(1) Competitively within a timeframe providing for compliance with the contract performance schedule;

(2) Meeting contract performance requirements; or
(3) At a reasonable price.

Special Provisions Page 3 of 4

Page Image
Finance Committee - Agenda - 4/20/2016 - P42

Finance Committee - Agenda - 4/20/2016 - P43

By dnadmin on Mon, 11/07/2022 - 09:55
Document Date
Wed, 04/20/2016 - 00:00
Meeting Description
Finance Committee
Document Type
Agenda
Meeting Date
Wed, 04/20/2016 - 00:00
Page Number
43
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/fin_a__042020…

Information about this requirement is available at EPA's Comprehensive Procurement Guidelines web
site, http:/jwww.epa.gov/epg/, The list of EPA designate items is available at

http://www.epa.gov/cpg/products.htm.
Access to Records
During the performance of this contract, the following access to records requirements apply:

(1) The Contractor agrees to provide the City of Nashua access to any books, documents, papers, and
records of the Contractor which are directly pertinent to this contract for the purposes of making audits,
examinations, excerpts, and transcriptions.

(2) The Contractor agrees to permit any of the foregoing parties to reproduce by any means whatsoever or to
copy excerpts and transcriptions as reasonably needed.

(3) The Contractor agrees to provide the City of Nashua _ access to construction or other work sites pertaining
to the work being completed under the contract.

DHS Seal. Logo and Flags

During the performance of this contract, the Contractor shall comply with the following regarding DHS Seal.
Logo, and Flags:

(1) The Contractor shall not use the DHS seal(s), logos, crests, or reproductions of flags or likenesses of
DHS agency officials without specific FEMA pre approval.

During the performance of this contract, the Contractor shall cor nly vith the following:

(1) The Contractor will comply will all applicable federe! law, regu tions, executive orders, FEMA policies,
procedures and directives.

No Obligation by Federal G

Pod

During the performance of this contract, the-“»>trac. ‘7 acknowledges the following:

(1) The Federal Government is not a pari, to this contract and is not subject to any obligations or liabilities to
the non-Federal entity, Contractor, or any ott: ~yarty pertaining to any matter resulting from the contract.

During the performance of this contract, the Contractor acknowledges the following:

(1) The Contractor acknowledges that 31 U.S.C. Chap. 38 (Administrative Remedies for False Claims and
Statements) applies to the Contractor's actions pertaining to this contract.

Special Provisions Page 4 of 4

Page Image
Finance Committee - Agenda - 4/20/2016 - P43

Finance Committee - Agenda - 4/20/2016 - P44

By dnadmin on Mon, 11/07/2022 - 09:55
Document Date
Wed, 04/20/2016 - 00:00
Meeting Description
Finance Committee
Document Type
Agenda
Meeting Date
Wed, 04/20/2016 - 00:00
Page Number
44
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/fin_a__042020…

AUTHENTICATED
~S. GOVERNMENT
INFORMAT ON

GPO

Department of Justice

form, contents, and order of consider-
ation of applications, including the re-
quirement in paragraph (c) of this sec-
tion that applications be submitted in
writing.

[Order No. 1892-94, 59 FR 30522, June 14, 1994,
as amended by Order No. 2601-2002, 67 FR
48361, July 24, 2002}

PART 66—UNIFORM ADMINISTRA-
TIVE REQUIREMENTS FOR GRANTS
AND COOPERATIVE AGREE-
MENTS TO STATE AND LOCAL
GOVERNMENTS

Subpart A—General

Sec,

66.1 Purpose and scope of this part.
66.2 Scope of subpart.

66.3 Definitions.

66.4 Applicability.

66.5 Effect on other issuances.

66.6 Additions and exceptions.

Subpart B—Pre-Award Requirements

66.10 Forms for applying for grants.

66.11 State plans.

66.12 Special grant or subgrant conditions
for ‘‘high-risk"’ grantees.

Subpart C—Post-Award Requirements

FINANCIAL ADMINISTRATION

66.20 Standards for financial management
systems.

66.21 Payment.

66.22 Allowable costs.

66.23 Period of availahility of funds.

66.24 Matching or cost sharing.

66.25 Program income.

66.26 Non-Federal audit.

CHANGES, PROPERTY, AND SUBAWARDS

66.30 Changes.

66.31 Real property.

66.32 Equipment.

66.33 Supplies.

66.34 Copyrights.

66.35 Subawards to debarred and suspended
parties.

66.36 Procurement.

66.37 Subgrants.

REPORTS, RECORDS, RETENTION, AND
ENFORCEMENT

66.40 Monitoring and reporting program
performance.

66.41 Financlal reporting.

66.42 Retention and access requirements [or
records.

66.43 Enforcement.

66.44 Termination for convenience.

§ 66.3

Subpart D—Afier-The-Grant Requirements

66.50 Closeout.
66.51 Later disallowances and adjustments.
66.52 Collection of amounts due.

Subpart E—Entitlement [Reserved]

AUTHORITY: 18 U.S.C. 4042, 4351-4353; 42
U.S.C. 3711 et seg., 5601 et seg., 10601 et seg.

SOURCE: Order No, 1252-88, 53 FR 8068 and
8087, Mar. 11, 1988, unless otherwise noted.

Subpart A—General

§66.1 Purpose and scope of this part.

This part establishes uniform admin-
istrative rules for Federal grants and
cooperative agreements and subawards
to State, local and Indian tribal gov-
ernments.

$66.2 Scope of subpart.

This subpart contains general rules
pertaining to this part and procedures
for control of exceptions from this
part.

§66.3 Definitions.

As used in this part:

Accrued expenditures mean the
charges incurred by the grantee during
a given period requiring the provision
of funds for:

(1) Goods and other tangible property
received;

(2) Services performed by employees,
contractors, subgrantees, subcontrac-
tors, and other payees; and

(3) Other amounts becoming owed
under programs for which no current
services or performance is required,
such as annuities, insurance claims,
and other benefit payments.

Accrued income means the sum of:

(1) Earnings during a given period
from services performed by the grantee
and goods and other tangible property
delivered to purchasers, and

(2) Amounts becoming owed to the
grantee for which no current services
or performance is required by the
grantee.

Acquisition cost of an item of pur-
chased equipment means the net in-
voice unit price of the property includ-
ing the cost of modifications, attach-
ments, accessories, or auxiliary appa-
ratus necessary to make the property
usable for the purpose for which it was

191

Page Image
Finance Committee - Agenda - 4/20/2016 - P44

Finance Committee - Agenda - 4/20/2016 - P45

By dnadmin on Mon, 11/07/2022 - 09:55
Document Date
Wed, 04/20/2016 - 00:00
Meeting Description
Finance Committee
Document Type
Agenda
Meeting Date
Wed, 04/20/2016 - 00:00
Page Number
45
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/fin_a__042020…

§ 66.3

acquired. Other charges such as the
cost of installation, transportation,
taxes, duty or protective in-transit in-
surance, shall be included or excluded
from the unit acquisition cost in ac-
cordance with the grantee’s regular ac-
counting practices.

Administrative requirements mean
those matters common to grants in
general, such as financial management,
kinds and frequency of reports, and re-
tention of records. These are distin-
guished from “‘programmatic’’ require-
ments, which concern matters that can
be treated only on a program-by-pro-
gram or grant-by-grant basis, such as
kinds of activities that can be sup-
ported by grants under a particular
program.

Awarding agency means: ;

(1) With respect to a grant, the Fed-
eral agency, and

(2) With respect to a subgrant, the
party that awarded the subgrant.

Cash contribulions means the grant-
ee’s cash outlay, including the outlay
of money contributed to the grantee or
subgrantee by other public agencies
and institutions, and private organiza-
tions and individuals. When authorized
by Federal legislation, Federal funds
received from other assistance agree-
ments may be considered as grantee or
subgrantee cash contributions.

Contract means (except as used in the
definitions for ‘‘grant’” and “subgrant”’
in this section and except where quali-
fied by ‘‘Federal’’) a procurement con-
tract under a grant or subgrant, and
means a procurement subcontract
under a contract.

Cost sharing or matching means the
value of the third party in-kind con-
tributions and the portion of the costs
of a federally assisted project or pro-
gram not borne by the Federal Govern-
ment.

Cost-type contract means a contract or
subcontract under a grant in which the
contractor or subcontractor is paid on
the basis of the costs it incurs, with or
without a fee.

Equipment means tangible, non-
expendable, personal property having a
useful life of more than one year and
an acquisition cost of $5,000 or more
per unit. A grantee may use its own
definition of equipment provided that

28 CFR Ch, | (7-1-10 Edition)

such definition would at least include
all equipment defined above.

Expenditure report means:

(1) For nonconstruction grants, the
SF-269 “Financial Status Report’”’ (or
other equivalent report);

(2) For construction grants, the SF-
271 “Outlay Report and Request for Re-
imbursement” (or other equivalent re-
port).

Federally recognized Indian tribal gov-
ernment means the governing body or a
governmental agency of any Indian
tribe, band, nation, or other organized
group or community (including any
Native village as defined in section 3 of
the Alaska Native Claims Settlement
Act, 95 Stat 688) certified by the Sec-
retary of the Interior as eligible for the
special programs and services provided
by him through the Bureau of Indian
Affairs.

Government means a State or local
government or a federally recognized
Indian tribal government,

Grant means an award of financial as-
sistance, including cooperative agree-
ments, in the form of money, or prop-
erty in lieu of money, by the Federal
Government to an eligible grantee. The
term does not include technical assist-
ance which provides services instead of
money, or other assistance in the form
of revenue sharing, loans, loan guaran-
tees, interest subsidies, insurance, or
direct appropriations, Also, the term
does not include assistance, such as 4
fellowship or other lump sum award,
which the grantee is not required to ac-
count for.

Grantee means the government to
which a grant is awarded and which is
accountable for the use of the funds
provided. The grantee is the entire
legal entity even if only a particular
component of the entity is designated
in the grant award document.

Local government means a county,
municipality, city, town, township,
local public authority (including any
public and Indian housing agency
under the United States Housing Act of
1987) school district, special district,
intrastate district, council of govern-
ments (whether or not incorporated as
a nonprofit corporation under state
law), any other regional or interstate
government entity, or any agency or
instrumentality of a local government.

192

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Finance Committee - Agenda - 4/20/2016 - P45

Finance Committee - Agenda - 4/20/2016 - P46

By dnadmin on Mon, 11/07/2022 - 09:55
Document Date
Wed, 04/20/2016 - 00:00
Meeting Description
Finance Committee
Document Type
Agenda
Meeting Date
Wed, 04/20/2016 - 00:00
Page Number
46
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/fin_a__042020…

Department of Justice

Obligations means the amounts of or-
ders placed, contracts and subgrants
awarded, goods and services received,
and similar transactions during a given
period that will require payment by
the grantee during the same or a future
period.

OMB means the U.S. Office of Man-
agement and Budget.

Outlays (expenditures) mean charges
made to the project or program. They
may be reported on a cash or accrual
basis. For reports prepared on a cash
basis, outlays are the sum of actual
cash disbursement for direct charges
for goods and services, the amount of
indirect expense incurred, the value of
in-kind contributions applied, and the
amount of cash advances and payments
made to contractors and subgrantees,
For reports prepared on an accrued ex-
penditure basis, outlays are the sum of
actual cash disbursements, the amount
of indirect expense incurred, the value
of inkind contributions applied, and
the new increase (or decrease) in the
amounts owed by the grantee for goods
and other property received, for serv-
ices performed by employees, contrac-
tors, subgrantees, subcontractors, and
other payees, and other amounts he-
coming owed under programs for which
no current services or performance are
required, such as annuities, insurance
claims, and other benefit payments.

Percentage of completion method refers
to a system under which payments are
made for construction work according
to the percentage of completion of the
work, rather than to the grantee’s cost
incurred.

Prior approval means documentation
evidencing consent prior to incurring
specific cost.

Real property means land, including
Jand improvements, structures and ap-
purtenances thereto, excluding mov-
able machinery and equipment.

Share, when referring to the awarding
agency's portion of real property,
equipment or supplies. means the same
percentage as the awarding agency's
portion of the acquiring party's total
costs under the grant to which the ac-
quisition costs under the grant to
which the acquisition cost of the prop-
erty was charged. Only costs are to be
counted—not the value of third-party
in-kind contributions.

§ 66.3

State means any of the several States
of the United States, the District of
Columbia, the Commonwealth of Puer-
to Rico, any territory or possession of
the United States, or any agency or in-
strumentality of a State exclusive of
local governments. The term does not
include any public and Indian housing
agency under United States Housing
Act of 1987.

Subgrant means an award of financial
assistance in the form of money, or
property in lieu of money, made under
a grant by a grantee to an eligible sub-
grantee. The term includes financial
assistance when provided by contrac-
tual legal agreement, but does not in-
clude procurement purchases, nor does
it include any form of assistance which
is excluded from the definition of
“grant” in this part.

Subgrantee means the government or
other legal entity to which a subgrant
is awarded and which is accountable to
the grantee for the use of the funds
provided.

Supplies means all tangible personal
property other than ‘‘equipment’’ as
defined in this part.

Suspension means depending on the
context, either (1) temporary with-
drawal of the authority to obligate
grant funds pending corrective action
by the grantee or subgrantee or a deci-
sion to terminate the grant, or (2) an
action taken by a suspending official in
accordance with agency regulations
implementing E.O. 12549 to imme-
diately exclude a person from partici-
pating in grant transactions for a pe-
riod, pending completion of an inves-
tigation and such legal or debarment
proceedings aS may ensue.

Termination means permanent with-
drawal of the authority to obligate pre-
viously-awarded grant funds before
that authority would otherwise expire.
It also means the voluntary relinquish-
ment of that authority by the grantee
or subgrantee. ‘Termination’? does not
include:

(1) Withdrawal of funds awarded on
the basis of the grantee’s underesti-
mate of the unobligated balance in a
prior period;

(2) Withdrawal of the unobligated
balance as of the expiration of a grant;

193

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