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Nashua CTV Record/Play System
Comparison

System Manufacturer
Main System-Hardware/Software

VOD and Streaming Hardware
Total Hardware/Software

Installation
Total with Installation

Rquired Added Features

Roku and Apple TV
Enables added viewership outside Nashua

Additional 12TB Storage

Total with Additions
Recurring Yearly Costs

VOD/Streaming/Archival Services

Hardware/Software Warranty

First 3 years included for Tightrope and Telvue

Tightrope Castus Telvue
$53,495.00 $44,416.00 $52,912.89
$15,190.00 $9,998.00 $2,520.00
$68,685.00 $54,414.00 $55,432.89
$7,120.00 $1,280.00 $2,485.00
$75,805.00 $55,694.00 $57,917.89
Not included Not Included Included
$5,900.00 $5,900.00
Not included Not included Included
$6,757.50 $6,757.50
$88,462.50 $68,351.50 $57,917.89
Per year First 2 years included First year inluded
$1,900.00 $2,695.00 $2,520.00
4th Year Starts 2nd year 4th Year
$3,100.00 $1,200.00 $5,510.00

REPORT OF THE FINANCE COMMITTEE
DECEMBER 7, 2016

A meeting of the Finance Committee was held on Wednesday, December 7, 2016, at 7:00 p.m. in the
Aldermanic Chamber.

Mayor Jim Donchess, Chair, presided.

Members of the Committee present: Alderman-at-Large Mark S. Cookson, Vice Chair
Alderman-at-Large Lori Wilshire
Alderman-at-Large Michael B. O’Brien
Alderman Benjamin M. Clemons
Alderman June M. Caron

Members not in Attendance: Alderman Ken Siegel

Also in Attendance: Mr. Daniel Kooken, Purchasing Manager

PUBLIC COMMENT - None

COMMUNICATIONS

From: Dan Kooken, Purchasing Manager

Re: Award of Contract to Bonnette, Page & Stone for Spit Brook Road Fire Station Addition/Renovation
(Value: $213,900)

MOTION BY ALDERMAN CLEMONS TO ACCEPT, PLACE ON FILE AND AWARD THE CONTRACT TO

BONNETTE, PAGE & STONE IN THE AMOUNT OF $213,900. FUNDS ARE AVAILABLE IN

DEPARTMENT 152, FIRE RESCUE; BOND

ON THE QUESTION

Alderman O’Brien

Chief Galipeau, when is this project going to be shovel ready?

Chief Galipeau

In the spring but if we have a light winter we will be ready a little bit earlier but right now we are shooting for
April 1°".

Alderman O’Brien
Outstanding, thank you.
MOTION CARRIED

From: Dan Kooken, Purchasing Manager
Re: Contract for Phase IV Permitting Contract (Value: Not-to-Exceed $300,000)

MOTION BY ALDERMAN CLEMONS TO ACCEPT, PLACE ON FILE AND AWARD THE CONTRACT TO
SANBORN HEAD & ASSOCIATES IN AN AMOUNT NOT-TO-EXCEED $300,000. SOURCE OF FUNDING
IS DEPARTMENT 168, SOLID WASTE; BOND FOR LANDFILL EXPANSION PHASE III AND IV

MOTION CARRIED

Finance Committee Page 2
December 1, 2016

From: Dan Kooken, Purchasing Manager
Re: Contract for Phase III Design (Value: Not-to-Exceed $200,000)

MOTION BY ALDERMAN CLEMONS TO ACCEPT, PLACE ON FILE AND AWARD THE CONTRACT
TO SANBORN HEAD & ASSOCIATES IN AN AMOUNT NOT-TO-EXCEED $200,000. FUNDS ARE
AVAILABLE IN DEPARTMENT 168, SOLID WASTE; BOND FOR LANDFILL EXPANSION PHASE

lil AND IV

MOTION CARRIED

From: Dan Kooken, Purchasing Manager
Re: Purchase of One (1) Pipeline Inspection Camera Van (Value: $78,544)

MOTION BY ALDERMAN CLEMONS TO ACCEPT, PLACE ON FILE AND AUTHORIZE THE PURCHASE

FROM FREIGHTLINER OF NEW HAMPSHIRE IN THE AMOUNT OF $78,544. SOURCE OF FUNDING IS

DEPARTMENT 169, WASTEWATER; WERF — COLLECTION SYSTEMS

ON THE QUESTION

Alderman Wilshire

Is this a replacement for a vehicle that we already have?

Mr. Kooken

Yes.

MOTION CARRIED

From: Dan Kooken, Purchasing Manager

Re: Purchase of One (1) Pipeline Inspection Camera System (Value: $138,600); Department: 169
Wastewater; Fund: WERF — Collection Systems

MOTION BY ALDERMAN CLEMONS TO ACCEPT, PLACE ON FILE AND AUTHORIZE THE PURCHASE

FROM H. P. FAIRFIELD IN THE AMOUNT OF $138,600. SOURCE OF FUNDING IS DEPARTMENT 169,

WASTEWATER; WERF — COLLECTION SYSTEMS

ON THE QUESTION

Alderman Cookson

| am looking at the previous one and this one. So we purchased the van and this secondary purchase is the
equipment that will go within the van?

Mr. Kooken

Yes, it’s the outfitting of the new camera system.

Alderman Cookson

This is a replacement of a vehicle. What is happening to the vehicle that is being replaced?
Mr. Kooken

| need to find that out. We may put it on the public auction and sell it but | don’t believe it was being traded in.

Finance Committee Page 3
December 1, 2016

Mayor Donchess

It is in really bad shape and has very limited value if anything.

MOTION CARRIED

From: Dan Kooken, Purchasing Manager
Re: Engineering Services for the Repair of Henri Burque Pedestrian Bridge (Value: $17,107)

MOTION BY ALDERMAN CLEMONS TO ACCEPT, PLACE ON FILE AND AWARD THE CONTRACT
TO CLD CONSULTING ENGINEERS IN THE AMOUNT OF $17,107. FUNDS ARE AVAILABLE IN
DEPARTMENT 160, ADMINISTRATION/ENGINEERING; CAPITAL PROJECTS; BRIDGE
REHABILITATION

MOTION CARRIED

From: Dan Kooken, Purchasing Manager
Re: Post Construction Phase Management for Broad Street Parkway (Value: Not-to-Exceed $120,000)

MOTION BY ALDERMAN CLEMONS TO ACCEPT, PLACE ON FILE AND AWARD THE CONTRACT TO
HAYNER/SWANSON, INC. IN AN AMOUNT NOT-TO-EXCEED $120,000. SOURCE OF FUNDING IS
DEPARTMENT 160, ADMINISTRATION/ENGINEERING; BROAD STREET PARKWAY BOND

ON THE QUESTION
Alderman Cookson

Can we just have a little bit of an explanation on this? My understanding is that because there was a delay in
the opening up of the Broad Street Parkway until mid-December that the closing processes that
Hayner/Swanson was providing us were then thus delayed and this not-to-exceed 120,000 is to fulfill their
closing of the project responsibilities.

Mayor Donchess

Generally that is correct but there is a lot that is still going on. First of all, the easiest thing is that the paving
contracts have to be closed out but also you’ve got the litigation with Swett over the bridge, the fact that they
are claiming overage and we are saying that they are not due that and they, in fact, owe us for late charges.
There is the whole issue of the repurposing of the money, this is $4 or $5 million that was ruled to be
disqualified which is being repurposed into paving and that’s Federal DOT and State DOT, there’s a lot of work
to do there. There is litigation with a smaller firm that John Vancor is involved in. There are many issues that
are still out there. There is some historic stuff that’s supposed to be cleaned up and there still a lot of work to
do.

Alderman Cookson

Is the $120,000 a number that they are comfortable with that will allow them to complete all of the open tasks
that you have mentioned and some that you may not have? Is that going to fulfill our obligation to this group?

Mayor Donchess

They think so. This is an hourly contract so it’s not a fixed fee. John Vancor thinks it will cover him for the rest
of the way.

Alderman Cookson

What amount of time will this cover?

Finance Committee Page 4
December 1, 2016

Mayor Donchess
Until the project is finished.
Alderman Cookson

So they are not expending a certain amount of time each week on the project but on an as needed basis and
responding to litigation as appropriate?

Mayor Donchess

Correct.

Alderman Cookson

So the $120,000 wouldn't cover three months or it wouldn’t cover the first half of 2017?
Mr. Kooken

There is no specification in the contract about an end date.

Alderman Clemons

Isn't exhibit B the breakdown of the hours and the costs?
Mr. Kooken

Yes.

Alderman Clemons

So it looks 992 work hours is what they are estimating.

Mayor Donchess

He has given us estimates for what he thinks this will take but there’s no definite time, some of this stuff could
take quite a while.

Alderman Clemons
It looks like we’d have to come back if these estimates are under what it is going to take.
Mayor Donchess

Yes but John Vancor thinks that this will be sufficient.

Alderman Cookson

If they were to work on this full-time, a 40-hour work week; that would be 1,040 hours and would represent two
quarters worth of work. It’s just a little bit less than...

Mayor Donchess

It’s a little bit more complicated than that because there are various people at various hourly rates. John
Vancor’s rate is $150.00 per hour.

Finance Committee Page 5
December 1, 2016

Alderman Cookson
The hours are what | was trying to correlate to.
MOTION CARRIED

UNFINISHED BUSINESS — None

NEW BUSINESS — None
DISCUSSION

RECORD OF EXPENDITURES

MOTION BY ALDERMAN CLEMONS THAT THE FINANCE COMMITTEE HAS COMPLIED

WITH THE CITY CHARTER AND ORDINANCES PERTAINING TO THE RECORD OF EXPENDITURES
FOR THE PERIOD NOVEMBER 11, 2016, TO DECEMBER 1, 2016

MOTION CARRIED

PUBLIC COMMENT — None

POSSIBLE NON-PUBLIC SESSION

ADJOURNMENT

MOTION BY ALDERMAN WILSHIRE TO ADJOURN
MOTION CARRIED

The Finance Committee meeting was adjourned at 7:14 p.m.

Alderman Ben Clemons
Pro Tem

7:00 PM

FINANCE COMMITTEE

DECEMBER 7, 2016
Aldermanic Chamber

ROLL CALL

PUBLIC COMMENT

COMMUNICATIONS

From:

Re:

From:

Re:

From:

Re:

From:

Re:

From:

Re:

From:

Re:

From:

Re:

Dan Kooken, Purchasing Manager
Award of Contract to Bonnette, Page & Stone for Spit Brook Road Fire Station Addition/Renovation
(Value: $213,900): Department: 152 Fire Rescue; Fund: Bond

Dan Kooken, Purchasing Manager
Contract for Phase IV Permitting Contract (Value: Not-to-Exceed $300,000); Department: 168
Solid Waste; Fund: Bond; Activity: Landfill Expansion Phase III & IV

Dan Kooken, Purchasing Manager
Contract for Phase III Design (Value: Not-to-Exceed $200,000); Department: 168
Solid Waste; Fund: Bond; Activity: Landfill Expansion Phase III & IV

Dan Kooken, Purchasing Manager
Purchase of One (1) Pipeline Inspection Camera Van (Value: $78,544); Department: 169
Wastewater; Fund: WERF — Collection Systems

Dan Kooken, Purchasing Manager
Purchase of One (1) Pipeline Inspection Camera System (Value: $138,600); Department: 169
Wastewater; Fund: WERF — Collection Systems

Dan Kooken, Purchasing Manager
Engineering Services for the Repair of Henri Burque Pedestrian Bridge (Value: $17,107)
Department: 160 Admin/Engineering; Fund: Capital; Activity: Bridge Rehabilitation

Dan Kooken, Purchasing Manager
Post Construction Phase Management for Broad Street Parkway (Value: Not-to-Exceed $120,000)
Department: 160 Admin/Engineering; Fund: Bond; Activity: Broad Street Parkway

UNFINISHED BUSINESS — None

NEW BUSINESS — None

DISCUSSION

RECORD OF EXPENDITURES

PUBLIC COMMENT

NON-PUBLIC SESSION

ADJOURNMENT

\ THE CITY OF NASHUA “The Cate City’

Financtal Services

Purchasing Department

December 1, 2016
Memo #1 7-064

TO: MAYOR DONCHESS
FINANCE COMMITTEE

SUBJECT: AWARD OF CONTRACT TO BONNETTE, PAGE & STONE FOR SPIT BROOK ROAD
FIRE STATION ADDITION/RENOVATION (VALUE: $213,900)
DEPARTMENT: 152 FIRE RESCUE; FUND: BOND

Please see the attached communication from Fire Chief Steven Galipeau dated November 29, 2016 for
information related to this request.

Pursuant to § 5-78 Major purchases (greater than $10,000) A. All supplies and contractual services,
except as otherwise provided herein, when the estimated cost thereof shall exceed $10,000 shall be
purchased by formal, written contract from the lowest responsible bidder, after due notice inviting bids.

Nashua Fire Rescue and the Purchasing Department recommend the award of this construction manager
contract to Bonnette, Page & Stone of Laconia, NH in the amount of in the amount of $213,900.

Respectfully,

ul _ be.
CR Cf ACE

C / Dan Kooken
Purchasing Manager

Ce: S. Galipeau J. Graziano

229 Main Street » Nashua, New Hampshire 03061 ° Phone (603) 589-3330 « Fax (603) 589-3233

Nashua Fire Rescu if Steven G. Galipeau
Administrative Office oe 503) con oe

70 East Hollis Street, Nashua, NH 03060 FAX (603) 594-3654
www.nashuafire.com GalipeauS @Nashuanh.gov

To: Dan Kooken, Purchasing Manager
From: Steven Galipeau, Fire Chief

Date: November 29, 2016

Re: — Construction Management Firm

On August 17, 2016, Nashua Fire Rescue presented a draft contract, AIA Document B133 —
2014 with Port One Architects, for approval subject to review by our Legal and Risk
Departments. This draft contract was approved by the Finance Committee on that date. In
accordance with O-14-011, notice must be made to the Finance Committee regarding any
modifications to contracts previously approved by the Finance Committee; therefore, we are
resubmitting this contract which has been reviewed by our Legal and Risk Departments and
incorporate their final changes.

Attached are the following documents:

AIA Document B133 — 2014 — Standard Form of Agreement Between Owner and Architect —
Agreement with Port One Architects, Inc. (document originally presented which is now Final)

AIA Document A133 — 2009 — Standard Form of Agreement Between Owner and Construction
Manager as Constructor — Agreement with Bonnette Page & Stone Corporation

AIA Document A201 — 2007 — General Conditions of the Contract for Construction — Agreement
with both Port One Architects and Bonnette Page & Stone Corporation (incorporated by
reference in both the B133 and A133).

BPS — General Conditions Detail Summary Budget

On August sg" Nashua Fire Rescue went out to bid under RFP0745-081716 for a Construction
Manager for the Addition and Renovations to Fire Station 3 at 124 Spit Brook Road Project. On
August 17", we received six bids from the following firms:

General Condition and Construction Manager Fee
Firm Location / or Pre-Construction
Fees

Bonnette ,Page & Stone | Laconia, NH $213,900 2.9%

(BPS)

North Branch Concord, NH $217,650 4.5%
Construction

North Point Hudson, NH $200,500 4.5%
Construction

Management

Eckman Construction Bedford, NH $7,500 5.5%

Harvey Construction Nashua, NH $5,000 5.5%

Turnstone Corporation | Milford, NH 0 3.5%

Each submission was reviewed by Purchasing and the Fire Department, and the three firms
closest to our plan and price range were interviewed (BPS, North Branch Construction, and
North Point Construction Management). These three firms were interviewed by Dan Kooken,
Purchasing Manager, Kelly Davis, our contracted Architect for the project, and me as the Fire
Chief. Each firm had positive qualities and could perform the work needed. As a committee we
needed to look further to determine our best possible options.

Both North Branch and BPS have more experience working on an active operating fire station.
This point is of the utmost importance as we present a unique work environment for outside
contractors. I continued to perform background checks with several Fire Chief's within the State
who had worked with these two firms. Each of the Chief’s interviewed spoke highly of the firms
they had dealt with, including the City of Manchester that has actually used both firms at

different times.

The final decision came down to pricing and technology. BPS has embraced new technology
within the construction field by incorporating PRO-CORE into their operation. This technology
allows real time processing of invoicing, plan changes, meeting note and action items, and also
affords the company administrative savings that are passed onto us as the customer by lower CM
costs. Of the firms interviewed, BPS was the only firm that spoke to the importance of meeting
to discuss logistics and establish a safety plan.

We are seeking approval to award the Construction Manager contract to Bonnette, Page &
Stone (BSP) of Laconia, NH, at a rate of 2.9% of the Guaranteed Maximum Price plus
$213,900 in General Condition costs. The Guaranteed Maximum Price will be determined at a
later date with the Construction Manager and Architect once design and material cost has been
finalized.

Cc John Griffin Janet Graziano