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Graham, Donna

From: noreply@civicplus.com

Sent: Wednesday, December 22, 2021 6:56 PM

To: Legislative Office

Subject: Online Form Submittal: Contact Board of Alderman

CAUTION: This email came from outside of the organization. Do not click links/open attachments if source is unknown.

Contact Board of Alderman

First Name Aaron

Last Name Penkacik

Address 133 Dow Rd.

City Hollis

State NH

Zip Code 03049

Phone Number 6035661550

Email Address apenkacik@gmail.com

Comments | was participating in the Nashua NH town Zoom meeting on 21

Dec 2021 regarding the reinstitution of a mask mandate. |
made an audio comment that they don't want the public to
speak unless their comments support their masking narrative. |
was immediately booted from the meeting and could not rejoin
as a taxpayer and concerned citizen. Who is the host and on
what authority can they ban participation from public meetings?
We have this thing called the First Amendment... Does the
Nashua Board of Aldermen not recognize that Constitutional
right? | look forward to your reply.

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Graham, Donna

From:

Sent: Wednesday, December 22, 2021 10:38 PM
To: Graham, Donna

Subject: R-21-202

CAUTION: This email came from outside of the organization. Do not click links/open attachments if source is
unknown.

Good Evening Ms. Graham,

lam a resident of Ward 2 and wanted to express my support for the city moving forward with R-21-202 for the
purchase of the property at 15 Bartlett Ave. Maintain the green space in the area adjacent to Greeley Park
would in the best interest of the city and the residents in the area of this property.

Best,

Joan Lehoullier
38 Beauview Ave.
Nashua, NH

Graham, Donna

From: Tina Rufo

Sent: Thursday, December 23, 2021 8:16 AM
To: Graham, Donna

Subject: Barker Property

CAUTION: This email came from outside of the organization. Do not click links/open attachments if source is unknown.

lam a resident of Nashua. | live at 21 Bradford St. | frequently spend time relaxing and enjoying our Greeley Park. The
wooded area is a treasure and would be tragedy to not take the opportunity to preserve forever. Please vote for our city
to purchase a bond to preserve this treasure.

Sincerely

Christina Rufo

21 Bradford St

Nashua NH 03063

Sent from my iPhone

City of Nashua
229 Main Street
Nashua, NH 03061-2019

(603) 589-3000

MEMORANDUM

TO: Board of Aldermen

FROM: Susan K. Lovering, City Clerk
Donna L. Graham, Legislative Affairs Manager

DATE: December 20, 2021
RE: Proposed Ordinance O-21-082, Requiring Legislation and Related Information
To be Available

At the Board of Aldermen meeting of December 14, 2021, Ordinance O-21-082 was tabled at the full Board
level pending receipt of a memorandum from the City Clerk and the Legislative Affairs Manager.

By way of background in early 2020, President Wilshire, City Clerk Lovering and Legislative Affairs Manager
Donna Graham met with Alderwoman Lu to discuss ways she could more easily research legislation on the
city’s website. Clerk Lovering provided a brief overview of the history of the website, noting that in an effort to
preserve the integrity of the records and the city's website, certain departments were assigned to the maintenance
of certain webpages. The legislative office was assigned the responsibility of maintaining legislation from its
inception to its final disposition.

Several scenarios were discussed to assist Alderwoman Lu with her research online. For example, Clerk
Lovering offered to post the resolution and ordinance logs her office creates to track and maintain the physical
bills. These logs include the bill number and title, dates of all readings, committee assignments, and the dates
and nature of final disposition taken by the Board of Aldermen and the Mayor. Upon review of all options
presented, it was agreed at the conclusion of the meeting that upon final disposition of all legislation, Ms.
Graham would upload the signature page.

The signature page includes all sponsors to the legislation, date of first reading, committee(s) assigned, dates for
second reading, third reading, fourth reading, other action, passed, indefinitely postponed, vetoed, etc. However
when I (Donna Graham) agreed to assume this additional task, it was early in the legislative term and being
newly hired did not realize how time consuming and the additional steps it would take to scan, combine, save,
and upload to the website. This process continued until COVID hit and when the meetings became remote it
became more difficult to get all the required signatures.

In discussing the proposed legislation, both Clerk Lovering and Ms. Graham do not believe the duties prescribed
in the ordinance are sustainable by either office, particularly as it pertains to specifying each date every piece of
legislation is discussed at a committee meeting. Hundreds of bills are introduced over the term, many of which
are tabled indefinitely. Tracking each and every time a bill is mentioned at a standing committee is not feasible

without some type of software program in place.

As of this writing, Clerk Lovering and Ms. Graham are unaware of any software that exists to track legislation
to the detail described in the proposed ordinance. Therefore, it is respectfully requested that the ordinance
remain tabled to allow time to explore sustainable alternatives. In the interim to assist in electronic legislative
research, the City Clerk’s Office has posted the above-described legislative logs dating back to 1970 on the

city’s website.

THE CITY OF NASHUA Se DER

Nashua Board of Aldermen

From: Shoshanna Kelly, Chairwoman of Work Study Group Relative to Police
Commission

Date: December 22, 2021

Re: Summary Report

| want to thank the community as well as the Board of Alderman for entrusting me with such important
work, The Work Study Commission was formed due to the request of many Board members, staff, and
the community at large. Our goal from the very first day was to methodically examine the issue of how
our commissioners are appointed locally in Nashua, with transparency, an open mind and without bias. |
was proud to lead a group of individuals who were committed to doing just that. As a group, we are
proud to share the results of our efforts as well as recommendations for the City of Nashua

Background

In early 2021, Mayor Donchess submitted legislation to change our Police Commission to locai control.
Currently, our three commissioners are appointed by the Governor and approved by the Executive
Council. The argument was that every other municipality has local control over police commissions, and
by expanding our commission and appointing them locally, we could increase diversity on the
commission and regulate our police more effectively.

When the issue came to Board of Alderman, the 15-member Board had many questions and requested
that a study group be formed. They voted to table the legislation and form a study committee. While
the study group was forming, a citizen’s petition was begun in earnest to put the change on the ballot
for voters to have their say. They required enough signatures to get the measure on the ballot.

Work Study Group Members

It was agreed that the members of this committee should represent as many sides of this issue as
possible. We sought both Nashua stakeholders as well as stakeholders around the state who brought a
fresh perspective to the discussion.

Shoshanna Kelly, Alderwoman at-Large, Chair
Richard Dowd, Alderman Ward 4, Vice Chair
Deborah Novotny, Title

Kendra Smith, Owner, Soel Sistas Catering

Kerry Baxter, retired Nashua Police Officer

Nicolas Dahl, current Nashua Police Commissioner

Mark Brave, Sheriff
Eva Castillo, current Manchester Police Commissioner

Methodology

The Police Commission Work-Study group was formed and appointed by the President of the Board of
Alderman and quickly thereafter met to develop a methodology for our recommendations.

In a collaborative planning meeting the work-study group discussed the potential questions we would
need to have answered to make a recommendation. We also looked at who we would need in interview
to get these answers. We agreed to meet twice a month on Thursdays in a public setting where citizens
could offer comment and interviewees could join in.

The questions we agreed on as a starting point:

What got us here? What's the history?

For and against comments/opinions

Hearing from other cities who have moved to local control, pros and cons
Has the city done background checks? How are they vetted?

How many members? What is the make up?

How is dismissal handled currently?

Accreditation? Does the commission and how it’s appointed affect CALEA?
Are there cities on both sides who have accreditation?

Historical background...what has happened that affects this potential change
Why this came about? What issue were we looking to fix?

How are we getting the word out in the inner city? Ward meetings?

What benefits would it have to the police? The city?

What are the long-term goals?

What are the transparency concerns?

What is the process for appointing these commissioners?

The people we agreed to bring to our meetings for Q+A:

Past + present Police Chiefs of Nashua

Past + present Executive Councilors

CALEA Accreditation expert
Commissioners from other cities
Citizens

After our establishing the ground rules and methodology, we set our focus on setting meetings and
bringing in our interviewees.

COMMITTEE MEETINGS
Thursday, September 30 - 7:00 pm

Thursday, October 7 -— 7:00 pm

Thursday, October 21 — 7:00 pm

Thursday, November 4 — 7:00 pm (cancelled due to COVID)
Thursday, November 18 -— 7:00 pm

Thursday, December 2 — 7:00 pm

WARD MEETINGS

Thursday, October 7 — Ward 1, Ward 2, Ward 3, Ward 4, and Ward 5
Monday, October 18 — Ward 6, Ward 7, Ward 8, and Ward 9
Meeting summaries

Thursday, September 2

Attendees: Committee members only

Discussion Summary: Organizational meeting, determined who we wanted to talk to and how we could
get them to our meetings

Link: https://www.nashuanh.gov/AgendaCenter/ViewFile/Minutes/_09022021-5637
Thursday, September 30
Attendees: Committee members, Deputy Testaverde, Stefany Shaheen

Discussion Summary: QA with Stefany Shaheen Chair of the Portsmouth Police Commission, she shared
how they elect their board

Link: https://www.nashuanh.gov/AgendaCenter/ViewFile/Minutes/_09302021-5676
Thursday, October 7 — First Ward Meeting

Attendees: Committee members, members from the public, Chief of Police

Discussion Summary: Small group from public, spent time to ask questions for the Chief
Link: https://www.nashuanh.gov/AgendaCenter/ViewFile/Minutes/_10072021-5689
Monday, October 18 — Second Ward meeting

Attendees: Committee members, public, Debora Pignatelli, Linda Prituch,

Chief Hefferan

Discussion Summary: Larger public discussion, testimony and QA around how it currently works at
State, suggestion of public hearings,

Thursday, October 21
Attendees: Committee members, William Pease, Chief Andrew Lavoie
Discussion Summary: What is CALEA, how do you get the accreditation, QA former Chief Lavoie

Findings + Recommendations

After deep conversation with stakeholders from the community, the police department, City Hall and
others, this committee would like to share the following recommendations.

e Voters felt strongly that the way the commission is appointed should remain the same with the
local community sharing names to the governor and the Executive Council confirming the
candidates. We therefore recommend no change in how the commissioners are appointed.

® Asacommittee we felt that the diversity of this committee is paramount to a thriving and
thoughtful commission. We recommend that the Nashua Police Department should advocate
for the addition of Commission members with diverse backgrounds to serve as
commissioners.

e Acommon theme from both sides was more transparency is requested on how someone puts
their name forward, what makes a qualified commissioner and the basics of the job. The
committee recommends developing a more thorough website that outlines the following:

© Make both sites consistent:
Currently we have both a city page and a police department page but they are not
consistent. The committee recommends making our edits and then making these
websites match. Ideally one site would reference the other so there is only upkeep on

one site.

co Add qualifications for police commissioners:
© The committee recommends adding clear qualifications including the information
around passing a background check + RSAs that apply to police commission.

© Adda job description:

Oo The committee recommends clearly outlining the basic responsibilities, duties, how they
meet, code of ethics.

Oo Add current commissioner party affiliation:

Oo The website currently lists current commissioners and their term end dates but there is
not a listing of party affiliation. Per the RSA, the Commission cannot have a majority of
one party and so therefore we recommend adding party affiliation.

© Add information on how to apply:

oO One of the biggest pieces of feedback fram our group was how unclear the process to
apply was. Who do you talk to? What happens when you apply? We recommend that
the website talk about this implicitly outline what’s the process, background process,
who do you reach out to, how do you know where your application is in the process.

o Add diversity statement:

© We recommend that this wording be added to the website: The Nashua Police
Department welcomes community members from diverse backgrounds to apply to the
commission provided those individuals are citizens in good standing, meet
requirements, add value to the Commission, and support the mission of the Nashua
Police Department.

Respectfully,

Shoshanna Kelly
Alderwoman-at-Large
Police Commission Work Study Chair