Search

City of Nashua

Purchasing Department

Administrative Services Division
229 Main Street - Nashua, NH 03060

(603) 589-3330
Fax (603) 594-3233

May 12, 2021
Memo #21-119

TO: Mayor Donchess

Finance Commi

ttee

SUBJECT: Construction/Rehab at the Nashua Transit Center in the amount of $1,129,710 funded from

accounts 54210 Lead Hazzard Remediation & 81650 Land Improvements

Please see attached communications from Camille Pattison, Transportation Manager, dated April 30, 2021 for
project specific details related to this purchase. Below please find a summary of the purchase approval request:

Item: Rehab Construction at the Nashua Transit Center
Value: $1,129,710
Vendor: DL King & Associates

Department: 186 Transportation
Source Fund: 81650 Land Improvements & 54210 Lead Hazzard Remediation

Ordinance: Pursuant to § 5-78 Major purchases (greater than $10,000) A. All supplies and contractual
services, except as otherwise provided herein, when the estimated cost thereof shall
exceed $10,000 shall be purchased by formal, written contract from the lowest responsible
bidder, after due notice inviting bids.

A competitive bidding RFP for this project was issued on 2/2/2021 and the following bids were received:

Vendor Location Amount Note
D.L. King Nashua NH $1,191,961.85
A second competitive bidding RFP for this project was issued on 3/16/2021 and the following bids we
Vendor Location Amount Note
D.L. King Nashua NH $1,129,710

re received:

We recommend this bid to be awarded to the lowest total cost vendor who met the RFP specified requirements.

The Community Development Division: Transportation Department, and the Purchasing Department respectfully
request your approval of this contract.

Regards,
Kelly Parkinson

Purchasing Manager

Ce: C Pattison
J Graziano

. Community Development 589-3095
City of Nashua Planning and Zoning 589-3090

. soe Building Safety 589-3080
Community Development Division Code Enforcement 589-3100
City Hall, 229 Main Street, PO Box 2019 Cee naratns mission LBo aioe
Nashua, New Hampshire 03061-2019 Transportation 880-0100
www.nashuanh.gov FAX 589-3119

Date: April 30, 2021

To: Jim Donchess, Mayor
From: Camille Pattison, Transit Administrator

Re: Finance Committee —Construction Services for Nashua Transit Center Retrofit

In 2018 and 2020 Nashua Transit System (NTS) was awarded nationally competitive 5339 grant
funds from the Federal Transportation Administration (FTA), to support the retrofit of the aging
Transit Center. The Transit Center currently faces an array of infrastructure and safety concerns
including deteriorating drainage and pavement, falling snow and ice, and insufficient bathroom
facilities.

In late 2019, the Engineering and Design phase of the project began and has recently been
completed. The next step is starting the construction work at the Transit Center and the adjacent
pavement and site work. The City released two bids for the Transit Center Retrofit Project, one on
February 2, 2021 and one on March 15, 2021. On both occasions, only one submittal was
received from D.L. King & Associates, Inc.

NTS has worked closely with the FTA to sufficiently document the procurement process and move
forward on a sole source award. Staff have determined that competition was fair and adequate,
there was no undue restrictiveness, and input was obtained from potential companies who did not
submit a bid. Companies elected not to bid for a number of reasons including limited staff and
subcontractors and scheduling challenges. With the support of the FTA and in accordance with
NRO Sec. 5-84 (A) (5), special purchasing procedures for sole source procurements, Nashua
Transit recommends award of this project to D.L. King & Associates, Inc. in an amount not to
exceed $1,129,710.

D.L. King & Associates, Inc has a long history of successfully working with the City and is a
responsive and responsible bidder.

27 Tanglewood Dr.

Nashua, NH 03062
Office: 603-883-5880
Fax: 603-883-5061

& Associates, Ine.

April 9, 2021

Ms. Kelly Parkinson

Purchasing Manager City of Nashua
229 Main Street

Nashua, NH 03061

Re: RFP 0979-04082 1 — Nashua Transit Center Retrofit

Dear Ms. Parkinson:

D.L. King & Associates, Inc. is pleased to provide the following proposal. The attached design-build
quotation includes design reviews, submittals of shop drawings, Product Data Sheets, and includes all
labor and materials in response to the IFB.

DL King & Associates, Inc. has completed numerous D-B and renovation projects for the City of Nashua
including:

Legal Office Renovation

Assessing, DMV & Clerk’s Office Renovations

DMV CDC Temporary Relocation

Renovation of Nashua Aldermanic Chamber

Nashua Police Exterior Bullet Resistant Window Replacement
Pennichuck Water Works Museum

City Clerk's Office and Elm. St. Entrance

Exterior Window City Hall Window Replacement

Nashua Transportation Maintenance Garage CNG Repair Station

VV VV Vv VY Vv VY

Nashua DPW CNG Garage Repair Station

We have a successful track record of completing quality projects, on time, within budget and with a
minimal disruption of the City Hall daily business activities.

We have included our CDC Compliant Safety Plan that we have implemented on our current State and
Federal Projects.

DL KING & ASSOCIATES, INC. Total Quotation is.......... $1,129,710.00

Thank you for the opportunity to bid this work. Please do not hesitate to contact me should you have any
questions regarding this proposal.

Arthur E. King, PE

General Contractor & Construction Manager, EDWOSB, NHDBE

Nashua Transit Schedule of Values

QUANTITY ITEM DESCRIPTION UNIT BID PRICE IN WORDS UNIT COST TOTAL AMOUNT
" 17.55 00
ll 936.00 00
23.40 00
50 23.40
46.80
00
35.10
550 40.
58.
430 T 146 -50
QUANTITY ITEM DESCRIPTION BID PRICE IN WORDS UNIT COST TOTAL AMOUNT
30 200.00 000.00
200.00 5,000.00
417 50 58. 00
Five Dollars and Ten Cents 35.10 7,897.50
603.81206 T Three Dollars and Cents 23.40 936.00
T Nine Dollars and Five Dollars 29 00
604.0007 Two Thousand Nine Hundred T Five Dollars and Zero Cents 00 23,400.00
3 00 26. 00
604.324 3,393.00 13 00
3,510.00 7,020.00
604.4 755.00 3,510.00
755.00 7,020.00
ITEM NO. QUANTITY ITEM DESCRIPTION BID PRICE IN WORDS UNIT COST TOTAL AMOUNT
585.00 3,510.00
604.72 585.00 680.00
755.00 755.00
606.6201 351.00 5, 00
42.52 5.00
48.80 9,760.00
210.60 421.20
157.61 3,152.20
53.82 .50
99.45 431.25
585.00 755.00
ITEM NO. QUANTITY ITEM DESCRIPTION BID PRICE IN WORDS UNIT COST TOTAL AMOUNT
00 404.00
609.5 35.10 23 00
245.70 3,685.50
611.90001 351,00 3,159.00
117 5. 00
614.511 00 680.00
28.08 492.80
615.03201 81 4,095.00
585.00 00
615.0601 50 81 4,095.00
Thousand Dollars and Zero Cents 20,000.00 20,000.00
618.7 500 T 42.71 21,355.00
ITEM NO. QUANTITY ITEM DESCRIPTION BID PRICE IN WORDS UNIT COST TOTAL AMOUNT
619.1 1 Maintenance of Traffic Twenty One Thousand Six Hundred Forty Five Dollars and Zero Cents Per unit 21,645.00 21,645.00

One Dollars and Six Cents
Sixteen Dollars and Cents
T

672.00
QUANTITY ITEM DESCRIPTION BID PRICE IN WORDS UNIT COST TOTAL AMOUNT
" 72 3,498.00
18" 1 154.40
5 108.00
46.80 234.00
39.78 00
105 210.60
234.00 3,042.00
115.00 11,115.00
936.00 00
877 50
146 75
QUANTITY ITEM DESCRIPTION BID PRICE IN WORDS UNIT COST TOTAL AMOUNT
uo 3,159.00
lll 1 05
719.90
59 val 035.45
035.45
59 035.45
666.90
339.30
404,000.00 404,000.00
TA AS 60
468.00 404.00
351.00 053.00
ITEM NO. QUANTITY ITEM DESCRIPTION BID PRICE IN WORDS UNIT COST TOTAL AMOUNT
677.55 1 Parking Pay Station Removed and Reset Five Thousand Eight Hundred Fifty Dollars and Zero Cents Per each $ 5,850.00] $ 5,850.00
692. 1 Mobilization Ninety Six Thousand Three Hundred Seventy Five Dollars and Zero Cents Per unit $ 96,375.00 | $ 96,375.00
Total Bid Price in Words One Million One Hundred Twenty Nine Thousand Seven Hundred Ten Dollars and Zero Cents Total Bid Price $ 1,129,710.00

Contractor Name: D.L. King and Associates

Contractor Address: 27 Tanglewood Drive

Contractor Phone: 603 - 883 - 5880

Contractor E-mail: Art@alk’pgnh. com or Dean@alkingnh! com

Contractor signature: mn iFca
4

Date:

[4/9/2021

Table of Contents

Cover Letter
Schedule of Values - Bid Form & Addenda Attached

A. Appendix C - Bid Form
a. Bidding Firm Name & Information
b. Subcontract List
c. Part A: Scope of Work
d. Part B: General Specifications
e. Part C: Schedule of Values Bid Form Attached to Cover Letter
f. Part D: Experience & Qualifications
g. Schedule A-1: Contracts Past Five Years
h. Schedule A-2: Current Projects
i. Schedule A-3: Principals Experience
j. Acknowledgement of Documents
k. Bid Bond
1. Davis-Bacon Wage Schedule
m. Federal Reps & Certs
n. DOB - Women Owned Business
o. Letters of Recommendation

BID FORM

Project Identification — : Nashua Transit Center Retrofit, Nashua, New Hampshire
Bid Identification Number: RFP 0979-040821
This Proposal is submitted to: City of Nashua

Purchasing Department
229 Main Street, City Hall
Nashua, NH 03061-2019

1. The undersigned Vendor proposes and agrees, if this proposal is accepted, to enter into an agreement
with the City in the form included in the RFP documents to perform all Work as specified or indicated in the RFP
documents for the prices and within the times indicated in this proposal and in accordance with the other terms
and conditions of the RFP documents.

2. Vendor accepts all of the terms and conditions of the Advertisement or Request for Proposals and
Instructions to Vendors, including without limitation those dealing with the disposition of RFP security. The
proposal will remain subject to acceptance for ninety (90) days after the day of proposal opening, or for such
longer period of time that Vendor may agree to in writing upon request of the City.

3. In submitting this proposal, Vendor represents, as set forth in the Agreement, that:

A.

Vendor has examined and carefully studied the RFP Documents and the following Addenda, receipt
of all which is hereby acknowledged.

Addendum No. Addendum Date
1 March 24th
2 April 2

Vendor has visited the Site and become familiar with and is satisfied as to the general, local and site
conditions that may affect cost, progress, and performance of the work.

Vendor is familiar with and is satisfied as to all federal, state and local laws and regulations that may
affect cost, progress and performance of the Work.

Vendor has obtained and carefully studied (or assumes responsibility for having done so) all additional
or supplementary examinations, investigations, explorations, tests, studies and data concerning
conditions (surface, subsurface and Underground Facilities) at or contiguous to the Site which may
affect cost, progress, or performance of the Work or which relate to any aspect of the means,
methods, techniques, sequences, and procedures of construction to be employed by Vendor, and
safety precautions and programs incident thereto.

Vendor does not consider that any further examinations, investigations, explorations, tests, studies,
or data are necessary for the determination of this proposal for performance of the Work at the

price(s) bid and within the times and in accordance with the other terms and conditions of the RFP
documents.

Vendor is aware of the general nature of work to be performed by the City and others at the Site that
relates to the Work as indicated in the RFP documents.

Bid Form —1 of 14

G. Vendor has correlated the information known to Vendor, information and observations obtained
from visits to the Site, reports and drawings identified in the RFP documents, and all additional
examinations, investigations, explorations, tests, studies, and data with the RFP documents.

H. Vendor has given the City written notice of all conflicts, errors, ambiguities, or discrepancies that
Vendor has discovered in the RFP documents, and the written resolution thereof by the City is
acceptable to Vendor.

|. The RFP documents are generally sufficient to indicate and convey understanding of all terms and
conditions for performance of the Work for which this proposal is submitted.

4. Vendor further represents that this proposal is genuine and not made in the interest of or on behalf of
any undisclosed individual or entity and is not submitted in conformity with any agreement or rules of any group,
association, organization or corporation; Vendor has not directly or indirectly induced or solicited any other
Vendors to submit a false or sham proposal; Vendor has not solicited or induced any individual or entity to refrain
from bidding; and Vendor has not sought by collusion to obtain for itself any advantage over any other Vendor or
over the City.

5. The requirements of the New Hampshire Revised Statutes Annotated shall apply to this project. The
Vendor is responsible for compliance with all applicable statutes. The entire set of the Revised Statutes Annotated
is available online at: http://gencourt.state.nh.us/rsa/html/indexes/default.htm|

6. The following documents are attached to and made a condition of this RFP:
A. Bid Form
B. Bid Bond
G A tabulation of Subcontractors, Suppliers and other individuals and entities required to be
identified in this Bid
D. Construction Contractor's Qualification Statement
7. Communications concerning this RFP shall be addressed to:

Name: A Dean King

Address: 27 Tanglewood Dr. Nashua, NH 03062

Phone: — 693.883.5880

Email: ~~ gean@dlkingnh.com

D L King & Associates, Inc

8. Business Name (typed or printed):
O)Individual CPartnership [Corporation OJoint Venture
Type: CGeneral CiGeneral Business
OPublicty Traded C)Professional

OLimited DServices .
bs [3Other OLimited Liability a
By: “4 AE < it Co? ~ (SEAL)
oe : (individual's Signature, General Partner, Officer with authority to sign)
Doing business as: DL King & Associates, Inc

Bid Form —2 of 14

Biveiiees audress: 27 Tanglewood Drive, Nashua, NH 03062

phenae 603-883-5580

Date and State of Organization 1/3/83 Illinois

Date and State of Incorporation: 1/3/1983 Illinois

Date of Qualification to do business is 1/3/1983

Names of Current General Partners/Executive Officers/Joint Partners

|Name: Title
Donna L King President
A. Dean King CEO
Arthur E King, PE CFO/Sec

(Indicate managing partner by an asterisk *)

Address for receipt of official communications:
27 Tanglewood Drive

Nashua, NH 03062

Each joint ventured must sign. The manner of signing for each individual, partnership and corporation that is a

party to

the joint venture should be in the manner indicated above

Submitted by:

Name of Organization D L King & Associates, Inc

Name & Title of individual A Dean King CEO

Address 27 Tanglewood Dr. Nashua, NH 03062
Telephone 603.883.5880

Email dean@dlkingnh.com

Bid Form —3 of 14