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AGENDA MEETING OF THE BOARD OF ALDERMEN JUNE 28, 2016

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PRESIDENT BRIAN S. McCARTHY CALLS ASSEMBLY TO ORDER

PRAYER OFFERED BY CITY CLERK PATRICIA PIECUCH

PLEDGE TO THE FLAG LED BY ALDERMAN KEN SIEGEL

ROLL CALL

REMARKS BY THE MAYOR

RESPONSE TO REMARKS OF THE MAYOR

RECOGNITIONS

READING OF MINUTES OF PREVIOUS MEETINGS AND PUBLIC HEARING

Special Board of AIderMen oo... ee eeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeee 06/09/16
Board of AIGErMen............ ccc cccccceccccce ee eccccee ee eeeeee eee eeeeesaneeeeesnaeeeeeenaeeeees 06/14/16

COMMUNICATIONS

From: Jeffrey L. Snow, Superintendent, Edgewood Cemetery
Re: Request for Joint Convention with Edgewood Cemetery Board of Trustees

From: Mayor Jim Donchess
Re: Award of Nashua City Wide Telecom Project

From: Mayor Jim Donchess
Re: Contract Award to Pictometry

From: Mayor Jim Donchess
Re: Award of Nashua Transit System Fixed Route CNG Bus Procurement

From: John _L. Griffin, Chief Financial Officer
Re: City and School Retirement Trust Funds

From: Joseph S. Haas
Re: Did You Get This?

PERIOD FOR PUBLIC COMMENT RELATIVE TO ITEMS EXPECTED TO BE ACTED
UPON THIS EVENING

PETITIONS
NOMINATIONS, APPOINTMENTS AND ELECTIONS

Appointments by the Mayor

REPORTS OF COMMITTEE

Budget Review Committee ..........0....... cece eeeeeeeeeeeeeeeeeeeeeeeeeeeeeteeeeeeeeeeee es 06/16/16
Finance COMMIttee 2.0.0... ee ccecccecccececececeeeceeceeeeeseaeseaeeeaeseaereaeeeaeenaes 06/15/16
Human Affairs Committee ..0...0...c cece ccecceecccecececeeeseeeeeeeseaeseaeseaeeeaeeeaes 06/13/16

Committee on Infrastructure .........c. ccc ccccccecccecececececececececeravereverevereeeraees 06/22/16

13. WRITTEN REPORTS FROM LIAISONS
14. CONFIRMATION OF MAYOR'S APPOINTMENTS
UNFINISHED BUSINESS — RESOLUTIONS

R-16-034
Endorser: Mayor Jim Donchess
RELATIVE TO THE ADOPTION OF THE FISCAL YEAR 2017 PROPOSED BUDGET FOR
THE CITY OF NASHUA GENERAL, ENTERPRISE, AND SPECIAL REVENUE FUNDS
e Budget Review Committee Recommends: Final Passage

UNFINISHED BUSINESS — ORDINANCES

O-16-011
Endorsers: Alderman Don LeBrun
Alderman Ken Siegel
Alderman David Schoneman
Alderman Tom Lopez
ADOPTING PROVISIONS FOR REDUCED TAXATION FOR CERTAIN CHARTERED
PUBLIC SCHOOL FACILITIES
e Tabled at Full Board Level — 5/10/16

NEW BUSINESS — RESOLUTIONS

R-16-044
Endorser: Mayor Jim Donchess
AMENDING R-15-188 TO ALLOW THE CLOSING FOR PURCHASE OF THE HYDROELECTRIC
FACILITY IN MINE FALLS PARK TO OCCUR ANYTIME BETWEEN DECEMBER 15, 2016 AND
DECEMBER 15, 2017

R-16-045
Endorsers: Mayor Jim Donchess

Alderman Ken Siegel
ESTABLISHING AN EXPENDABLE TRUST FUND FOR STATE EMPLOYER PENSION COSTS

R-16-046
Endorser: Mayor Jim Donchess
RELATIVE TO THE ACCEPTANCE AND APPROPRIATION OF AN ADDITIONAL $39,862
FROM THE STATE OF NEW HAMPSHIRE, DEPARTMENT OF TRANSPORTATION INTO
GRANT ACTIVITY “TRANSPORTATION ALTERNATIVES PROGRAM (TAP) GRANT” AND
TO AUTHORIZE THE TRANSFER OF MATCHING FUNDS IN THE AMOUNT OF $7,972.40

R-16-047
Endorser: Mayor Jim Donchess
AUTHORIZING THE MAYOR AND CITY TREASURER TO ISSUE BONDS NOT TO EXCEED
THE AMOUNT OF ONE MILLION DOLLARS ($1,000,000) FOR VARIOUS IMPROVEMENTS
AT THE SOLID WASTE DEPARTMENT FOUR HILLS LANDFILL

R-16-048
Endorser: Alderman-at-Large David W. Deane
APPROVING A LOCATION OFF STADIUM DRIVE AS THE REPLACEMENT SITE FOR THE
DAVID W. DEANE SKATEBOARD PARK CURRENTLY LOCATED ON BRIDGE STREET

R-16-049
Endorser: Mayor Jim Donchess
AUTHORIZING THE CITY TO ENTER INTO A TWINNING (SISTER CITY) AGREEMENT FOR
THE ESTABLISHMENT OF FRIENDSHIP AND COOPERATION WITH THE CITY OF MYSORE,
KARNATAKA STATE, INDIA

NEW BUSINESS — ORDINANCES
O-16-014
Endorsers: Alderman-at-Large Brian S. McCarthy
Alderman-at-Large Michael B. O’Brien
ENABLING THE SAMPLING OF BEER OR WINE AT FARMERS’ MARKETS
PERIOD FOR GENERAL PUBLIC COMMENT
REMARKS BY THE MEMBERS OF THE BOARD OF ALDERMEN

Committee announcements:

ADJOURNMENT

CITY OF NASHUA NEW HAMPSHIRE
TRUSTEES OF
THE EDGEWOOD CEMETERY
Incorporated March 24, 1893
June 17, 2016 Azo oD
Patricia Piecuch, City Clerk eile seu, 2.aG
229 Main St. aR GS Rigen ome

Nashua, NH 03061-2019
Ms. Piecuch,

The Edgewood Cemetery Board of Trustees wishes to meet in joint convention with the
Board of Mayor & Aldermen for the purpose of electing 2 trustees. The trustees intend to
nominate Thomas A. Maffee, 18 Colony Way, Nashua & Carl Andrade, 12 Mt. Laurels
Dr., #203, Nashua to 5 year terms expiring March 2021. Both are incumbents. Please

notify me when this has been placed on the agenda.

Sincerely,
| yaw
H upt.

Jeffrey Cs

107 Amherst St., Nashua, NH 03064-2578 / Telephone (603) 594-3327

Jim Donchess
Mayor e City of Nashua

To: Board of Aldermen

From: Jim Donchess

Date: 6/16/16

Re: Award of Nashua City Wide Telecom Project

Pursuant to NRO § 5-90 (E) which states that approval by the Finance Committee of a contract award in
excess of $1,000,000 shall be submitted to the full Board of Aldermen at its next regularly scheduled
meeting for final approval prior to award of the contract, please consider the following. The Finance
Committee approved the award of the below referenced contract at their June 15, 2016 meeting. | request
the Board of Aldermen’s concurrence and approval for this purchase.

Award of Nashua City Wide Telecom Project — Attached please find Purchasing Manager's Memo # 16-163
regarding this contract.

229 Main Street * PO Box 2019 « Nashua, New Hampshire 03061-2019
603.589.3260 © fax 603.594.3450 * NashuaMayor@NashuaNH.gov
www. NashuaNH.gov

a) THE CITY OF NASHUA whe Gate City

Financial Services

Purchasing Department

June 9, 2016
Memo #16-163

TO: MAYOR JIM DONCHESS
FINANCE COMMITTEE

SUBJECT: NASHUA CITY WIDE TELECOM PROJECT (VALUE: $2,200,000)

DEPARTMENT: 122 INFORMATION TECHNOLOGY; FUND: BOND
ACTIVITY CLASSIFICATION: 71 EQUIPMENT

Please see attached communication from Bruce Codagnone, CIO/IT Division Director dated June 7, 2016
for the information related to this contract award.

Pursuant to § 5-78 Major purchases (greater than $10,000) A. All supplies and contractual services,
except as otherwise provided herein, when the estimated cost thereof shall exceed $10,000 shall be

purchased by formal, written contract from the lowest responsible bidder, after due notice inviting bids.

The CIO/IT Division Director and the Purchasing Department recommend the award of this contract to
Custom Computer Specialists, Inc. of Lincoln, RI in the amount of $2,200,000.

Respectfully,

Dan Kooken
Purchasing Manager

Cc: BCodagnone J Graziano

229 Main Street « Nashua, New Hampshire 03061 « Phone (603) 589-3330 « Fax (603) 589-3344

Jim Donchess
Mayor e City of Nashua

To: Board of Aldermen
From: Jim Donchess
Date: 6/16/16

Re: Contract Award to Pictometry

Pursuant to NRO § 5-74 (B}, which states that a contract that extends from the current fiscal year into
succeeding fiscal year(s) in which no funds have been appropriated nor otherwise designated for this
purpose shall be approved by the full Board of Aldermen before the contract shall become binding on the
City.

The Finance Committee approved the award of the below referenced contract at their June 15, 2016
meeting. | am requesting the concurrence and approval of the full Board of Aldermen for the award of the
following contract:

Contract award to Pictometry - Attached please find Purchasing Manager’s Memo # 16-133 regarding this
contract. This contract is for the next six (6) years commencing on July 1, 2016.

229 Main Street * PO Box 2019 * Nashua, New Hampshire 03061-2019
603.589.3260 « fax 603.594.3450 * NashuaMayor@NashuaNH.gov
www. NashuaNH.gov

ie=)) THE CITY OF NASHUA The Gate City

Financial Services

Purchasing Department

April 28, 2016
Memo #16-133

TO: MAYOR DONCHESS
FINANCE COMMITTEE

SUBJECT: PICTOMETRY CONTRACT (VALUE: $104,217)
DEPARTMENT: 134 GIS; FUND: GENERAL FUND OPERATING BUDGET
ACCOUNTING CLASSIFICATION: 54 PROPERTY EQUIPMENT

Please see attached communication from Angelo Marino, GISP, GIS Manager dated March 10, 2016 for
the information related to this contract award.

Pursuant to NRO § 5-84 A. (5) Special purchase procedures. Purchases from a sole manufacturer,
where it is determined to be more efficient and economical to reduce costs of maintenance of additional
repair parts, supplies or services.

The GIS Manager and the Purchasing Department recommend awarding the contract to Pictometry
international Corp of Rochester, NY in the amount of $104,217.

Respectfully,

Dan Kooken
Purchasing Manager

Cc: A Marino J Graziano

229 Main Street « Nashua, New Hampshire 03061 « Phone (603) 589-3330 * Fax (603) 589-3344

Jim Donchess
Mayor e City of Nashua

To: Board of Aldermen

From: Jim Donchess

Date: 6/16/16

Re: Award of Nashua Transit System Fixed Route CNG Bus Procurement

Pursuant to NRO § 5-90 (E) which states that approval by the Finance Committee of a contract award in
excess of $1,000,000 shall be submitted to the full Board of Aldermen at its next regularly scheduled
meeting for final approval prior to award of the contract, please consider the following. The Finance
Committee approved the award of the below referenced contract at their June 15, 2016 meeting. | request
the Board of Aldermen’s concurrence and approval for this purchase.

Award of Nashua Transit System Fixed Route CNG Bus Procurement — Attached please find Purchasing
Manager’s Memo # 16-164 regarding this contract.

229 Main Street » PO Box 2019 * Nashua, New Hampshire 03061-2019
603.589.3260 * fax 603.594.3450 » NashuaMayor@NashuaNH.gov
www. NashuaNH.gov

City of Nashua

Central Purchasing
229 Main Street
Nashua NH 03060
603-589-3330 Fax: 603-589-3344

June 9, 2016
Memo #16-164

TO: MAYOR DONCHESS
FINANCE COMMITTEE

SUBJECT: NTS FIXED ROUTE CNG BUS PROCUREMENT (VALUE $3,966,832)
DEPARTMENT: 186 NASHUA TRANSIT ; FUND: GRANT FUNDS
ACCOUNT CLASSIFICATION: 81 MAJOR CAPITAL OUTLAY

Please see attached communication from Sarah Marchant, Community Development Division
Director, dated June 1, 2016 for information related to this purchase request.

Pursuant to § 5-78 Major purchases (greater than $10,000) A. All supplies and contractual
services, except as otherwise provided herein, when the estimated cost thereof shall exceed
$10,000 shall be purchased by formal, written contract from the lowest responsible bidder,
after due notice inviting bids.

Sarah Marchant, Director of Community Development and the Purchasing Department
recommend the award of this contract to Gillig LLC of Hayward, CA in the amount of
$3,966,832.

Respectfully,
Dan Kooken

Purchasing Manager

Cc: S.Marchant J. Graziano