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A special meeting of the Board of Aldermen was held Wednesday, February 26, 2020, at 7:02 p.m. at City
Hall Auditorium, 3 floor.

President Lori Wilshire presided; City Clerk Susan K. Lovering recorded.
Prayer was offered by City Clerk Susan K. Lovering; Alderman Ernest Jette led in the Pledge to the Flag.

The roll call was taken with 10 members of the Board of Aldermen present; Alderwoman-at-Large
Shoshanna Kelly, Alderman June Caron, Alderman-at-Large Ben Clemons, Alderman Tom Lopez, and
Alderwoman Elizabeth Lu were recorded absent.

President Wilshire

| did hear from Alderwoman Kelly, Alderman Caron, Alderman Clemons and Alderwoman Lu that they were
unable to be hear this evening. For the Special Meeting for the Budget Review Committee, | will turn this
meeting over to Alderman Dowd.

Chairman Dowd

Ok this evening we are going to have a Public Hearing before the Budget Review on R-20-012, Authoring
the Mayor and City Treasurer to Issue Bonds not to Exceed the Amount of $1,100,000.00 for the Public
Health and Community Services Division Building Renovations. Before we take testimony, who is going to
present? That would be Director Cummings.

Tim Cummings, Director of Economic Development

Thank you Mr. Chair, for the record Tim Cummings, Director of Economic Development. | am here before
you this evening asking for a favorable recommendation of R-20-012. You have a handout before you, but
what | was going to do is just quickly go through a few slides | put together which will hopefully help
orientate everyone and give folks a better understanding of what we are looking for this evening.

This every first slide just shows the facade, the outside rendering of 18 Mulberry Street and the current site
plan configuration. We are here before you to ask for an update of the authorization that was done in 2009.
Tonight we are seeking a request to increase that authorization to $3.6 million, essentially a $1.1 million
increase. This is housekeeping in nature; bringing the project authorization up to current cost estimates
due to inflation. Prior to the request, we were basing our authorization on concept plan and design. Since
we have started working on the project in earnest last year we have undertaken the following steps.

We have put together a project team to advance the building renovations, both external consultants and
various internal departments and we are meeting regularly to make a project start date of Spring ’20. We
have completed concept design, schematic design and design development. We are hoping to complete
construction documents in the next few weeks. Construction manager has been procured and has been
working with us throughout the entire design process; we are using Martini Northern as our construction
manager. This project has not changed materially since it was originally scoped, and is predominately
being undertaken to meet ADA requirements by adding an elevator. But we will also be replacing the roof
which has come to its end of life; doors, windows, floors, mechanical equipment which have come to all of
its end of life. There will be additional miscellaneous tasks undertaken but | highlighted the major project
elements.

So before you is just a quick slide that shows you what the first floor looks like and | wanted to show this to
you because | really just want to show you the major reconfiguration of what is going to occur in the
building. Basically right now when you are entering on the first floor, the ground floor, you walk back and
you typically walk along the side here to the rear of the building to go down into the basement or go up.

Board of Aldermen 2-26-2020 Page 2
Moving forward you are actually going to come in where there is an existing wall right now; they are going
to reconfigure this stairwell here. The reason why is because this, what is a hallway now, will be
redeveloped into an elevator and an elevator shaft.

There will be some reconfigurations of all the differing business units within the Public Health Building here
to make this work, but that’s the essential major change that we are doing.

Alderman Jette

Can | just ask, could you help me by — where is Elm Street and where is Mulberry Street?
Mr. Cummings

Mulberry Street, Mulberry, Elm.

Alderman Jette

Thank you.

Mr. Cummings

So again next slide, this is the basement and it just shows you that you will come in from the rear and it is
pretty much laid out the same. We are looking to increase some usage along this corner of the building
here by adding some additional office suites, storage, better communal space, trying to get all the business
units that are spread over a couple of floors into one unit in a more efficient way here on the first floor.

And then this is the top floor essentially very minor changes, except for again you will have the elevator
shaft that continues all the way through and then again, it’s just re-laid out. So this is essentially an image
of what it is that we are undertaking which is we are putting in this elevator shaft right here and that is the
major element to this. We did a costing analysis to look at maybe actually just attaching the elevator to the
external of the building as opposed to do it interiorly, and through both having the construction manager
and the architect on board and through their investigations it was more economical to do it interior to the
building.

With that being said, it is my goal to try to get this project underway for May of 2020 and the Board of
Health has recommended this Legislation before you. Thank you.

Chairman Dowd

Are there any questions for Director Cummings on this project.

Alderman Jette

So remind me, when this started, when | looked | saw that originally there was a bond...
Mr. Cummings

| was five years old.

Alderman Jette

There was a bond of $1.2 and then that was back in ...

Board of Aldermen 2-26-2020 Page 3

Mr. Cummings

09 /’08.

Alderman Jette

2008. Then in 18 we added another $1.3 million and now another $1.1 So when we started this before |

was on the Board, | remember that there was discussed about whether we should buy the building on the
other side of Elm Street, the old bakery building. So in retrospect, considering what it is costing us now...

Mr. Cummings

It would be significantly more if you were still to look at another building and particularly that building that
you are talking about.

Alderman Jette

So this is still a better deal.

Mr. Cummings

Much better.

Alderman Jette

Than acquiring a different building or starting from scratch?

Mr. Cummings

Yes much better, this is probably the most efficient and economical approach that we can undertake and
still achieve the original intent and scope that we set out to achieve.

Chairman Dowd

Any other questions? Thank you Director Cummings.

Mr. Cummings

Thank you.

PUBLIC HEARING

R-20-012 - AUTHORIZING THE MAYOR AND CITY TREASURER TO ISSUE BONDS NOT TO EXCEED
THE AMOUNT OF ONE MILLION ONE HUNDRED THOUSAND DOLLARS ($1,100,000) FOR
THE PUBLIC HEALTH AND COMMUNITY SERVICES DIVISION BUILDING RENOVATIONS

TESTIMONY IN FAVOR - None

TESTIMONY IN OPPOSITION - None

TESTIMONY IN FAVOR - None

TESTIMONY IN OPPOSITION - None

Board of Aldermen 2-26-2020 Page 4

ADJOURNMENT

MOTION BY ALDERMAN O’BRIEN TO ADJOURN
MOTION CARRIED

The special meeting was declared adjourned at 7:11 p.m.

Attest: Susan K. Lovering, City Clerk

Nashua Public Health
Renovation Project

2/26/2020

Project Update

* Public Health Renovation Bond was originally authorized in 2009 -
Tonight We are requesting an increase in authorization to $3.6MM
($1.1M)

This is house keeping in nature and bringing the project authorization up
it’s current cost estimates due to inflation

Prior to this request we were basing the authorization on a concept
plan/design

Since we started working on the project in earnest last year — we have
undertaken the following:

Put together a project team to advance the building renovations (external
consultants and various internal departments)

Meeting regularly to make a project start date of Spring ‘20

Completed a Concept design, Schematic Design, Design Development

A Construction Manager is working with us in the design and has priced the
project along the way

This project has not changed materially from it’s original scope and is
predominately being undertaken to meet ADA requirements (adding an
elevator), but we will also be replacing the Roof, Doors, Windows, Floors,
Mechanical Equipment along with some other miscellaneous tasks

2/26/2020

THANK YOU

* Construction Start - May 2020

* Board of Public Health Recommended R-20-012 at their
February meeting

SPECIAL BOARD OF ALDERMEN

FEBRUARY 26, 2020

7:00 PM Auditorium

PRESIDENT LORI WILSHIRE CALLS ASSEMBLY TO ORDER

PRAYER OFFERED BY CITY CLERK SUSAN K. LOVERING
PLEDGE TO THE FLAG LED BY ALDERMAN ERNEST JETTE

ROLL CALL

PUBLIC HEARING
R-20-012

AUTHORIZING THE MAYOR AND CITY TREASURER TO ISSUE BONDS NOT TO EXCEED THE
AMOUNT OF ONE MILLION ONE HUNDRED THOUSAND DOLLARS ($1,100,000) FOR THE
PUBLIC HEALTH AND COMMUNITY SERVICES DIVISION BUILDING RENOVATIONS

Testimony in Favor

Testimony in Opposition

Testimony in Favor

Testimony in Opposition

ADJOURNMENT

R-20-012

RESOLUTION

AUTHORIZING THE MAYOR AND CITY TREASURER TO ISSUE BONDS
NOT TO EXCEED THE AMOUNT OF ONE MILLION ONE HUNDRED THOUSAND
DOLLARS ($1,100,000) FOR THE PUBLIC HEALTH AND COMMUNITY SERVICES

DIVISION BUILDING RENOVATIONS

CITY OF NASHUA

In the Year Two Thousand and Twenty

RESOLVED by the Board of Aldermen of the City of Nashua that the Mayor of the City
of Nashua and the City Treasurer of the City of Nashua are hereby authorized to issue and sell
general obligation bonds of the City in an aggregate principal not to exceed one million one
hundred thousand dollars ($1,100,000). The proceeds of said bonds shall be used for the Public
Health and Community Services Division building renovations. The useful life of the
improvements is twenty-five years.

Resolutions R-08-063 and R-18-078 have both been approved previously for this project.
Resolution R-08-063 was approved on July 21, 2009 for the amount of one million two hundred
and two thousand dollars ($1,202,000), which was part of a larger bond resolution and
Resolution R-18-078 was approved on November 19, 2018 for the amount of one million three
hundred thousand dollars ($1,300,000). Currently the total amount approved for this project is
two million five hundred and two thousand dollars ($2,502,000). With the approval of this bond
the total amount available for this renovation project will be three million six hundred and two
thousand dollars ($3,602,000).

Pursuant to Nashua City Charter §54-a, this resolution requires a “duly advertised public
hearing.” Also see N.H. RSA 33:9, which requires a 2/3 vote of all the members for passage of
this resolution.

The bonds shail be general obligations of the City of Nashua, payable as to principal and
interest from ad valorem taxes, which will be levied without limitation as to rate or amount on ail
taxable property within the territorial limits of the City of Nashua.

The bonds shall bear the manual or facsimile signature of the City Treasurer and the
Mayor. In accordance with Chapter 91 of the New Hampshire Acts of 2005, bonds issued
pursuant to this resolution shall not require an authenticating certificate of a bank or trust

RESOLUTION R-20-012

company doing business in the State of New Hampshire or The Commonwealth of
Massachusetts, or the Commissioner of Revenue Administration.

The bonds are to be issued in fully-registered form by means of a book-entry system or
otherwise and shall have such terms and conditions and be in such form, subject to the provisions
of this resolution and applicable law, as shall be determined by the Mayor and the City
Treasurer.

RESOLVED FURTHER, that the Mayor is authorized to enter into the required
contracts therefor as well as any amendments to be made thereto or any other documentation
necessary for the receipt of said funds.

0...

RESOLUTIO IN:

PURPOSE: is

SPONSOR(S):

COMMITTEE
ASSIGNMENT:

FISCAL NOTE:

LEGISLATIVE YEAR 2020
R-20-012

Authorizing the Mayor and City Treasurer to issue bonds not
to exceed the amount of one million one hundred thousand
dollars ($1,100,000) for the Public Health and Community

Services Division building renovations
Ald . Patricia Klee
. - June M. Caron
Alderman-at-Large Lori Wilshire Ald. Thomas Lopez

Alderman Thomas Lopez Ald. Jan Schmidt
Alderman~at~—Large Michael B. O'Brien, Sr. Ald.-at-Large Brandon
Michael Laws
Ald. Linda Harriott—
Gathright

Budget Review Committee
Committee on Infrastructure

Board of Health

It is anticipated that the bond would be sold in FY 21/22 for a term
of twenty years. It is estimated the interest rate will be
approximately 3.5% and the total cost of the bond will be
approximately $1,504,250 including interest. The average annual
payment will be approximately $75,200 with the beginning years
at a higher amount. This request for an additional $1,100,000 was
not included in the city’s most current bond sales plan, which will
require additional funding.

ANALYSIS

This resolution authorizes the City to issue and sell general obligation bonds up to $1,100,000
for the Public Health and Community Services Division building renovations. This project can
be found in the FY 2019 Capital Improvements Program. With the approval of this bond the
total amount available for this renovation project will be three million six hundred and two
thousand dollars ($3,602,000).

Pursuant to Nashua City Charter §54-a, this resolution requires a “duly advertised public
hearing”. Also see NH RSA 33:9, which requires a 2/3 vote of all the members for passage of

this resolution.

This legislation should be referred to the Board of Health for its review and approval.

Approved as to account
structure, numbers and
amount:

Approved as to form:

Financial Services Division

Wh ik fee

od f Corporation Lanse

yp Depot Cao. ea.
Date: AQ. ranean OO3-0