Search

City of Nashua

Energy Manager
229 Main Street - Nashua, NH 03060 (603) 589-3265

March 5, 2020

TO: Mayor Donchess
Finance Committee

FROM: Doria Brown, Energy Manager

SUBJECT: Pre-approval to enter ito contracts with 3"? party suppliers for natural gas and electricity
supplies

The Energy Manager is seeking pre-approval to competitively solicit and enter into agreements with 3"
party energy suppliers for the tariff-controlled supply portion of its natural gas and electricity utility bills.
There are several reasons for the purpose of this pre-approval, which are as follows:

° The City has realized both substantial cost savings and budget certainty by utilizing 3“ party
energy suppliers;

e These contracts must be executed and received by the supplier by 3 p.m. the same day the quote is
received to ensure delivery of the stated price and to avoid unfavorable pricing terms and/or
fluctuations;

¢ Natural Gas and/or Electricity contracts may be multi-year contracts to take advantage of the most
favorable terms offered.

The executed contracts will be provided via communication to the Finance Committee at their next
regularly scheduled meeting.

Jim Donchess
Mayor e City of Nashua

To: Board of Aldermen
From: Mayor Jim Donchess
Date: 3/5/2020

Re: Contract for 2020 Paving Program — Contract 1

NRO § 5-90 (E) states that approval by the Finance Committee of a contract award in excess of
$1,000,000 shall be submitted to the full Board of Aldermen at its next regularly scheduled meeting for
final approval prior to award of the contract.

The Finance Committee approved and placed on file the notification of the award of the
referenced contract at their March 4, 2020 meeting. | am requesting the approval of the full
Board of Aldermen for the award of the following contract, which is over $1,000,000,

Contract for 2020 Paving Program — Contract 1. Included is the Purchasing Manager’s Memo #20-086
regarding the award of this contract to the Finance Committee dated February 27, 2020. The total
contract purchase value is $4,014,750.

Ce
Donna Graham, Legislative Affairs Manager

229 Main Street * PO Box 2019 + Nashua, New Hampshire 03061-2019
603.589.3260 + fax 603.594.3450 + NashuaMayor@NashuaNH.gov
www. NashuaNH.gov

tL THE CITY OF NASHUA "The Gate City”

Adutnistrative Services

Purehasins Departoent

February 27, 2020
Memo #20-086

TO: MAYOR DONCHESS
FINANCE COMMITTEE

SUBJECT: CONTRACT FOR 2020 PAVING PROGRAM — CONTRACT 1 (VALUE: $4,014,750)
DEPARTMENT: 160 ADMIN/INGINEERING; FUNDS: BOND AND TRUST AND
169 WASTEWATER; FUND: BOND

Please see the attached communication from Daniel Hudson, P.E., City Engineer, dated February 27,
2020 for information related to this contract.

Pursuant to § 5-78 Major purchases (greater than $10,000) A. All supplies and contractual services,
except as otherwise provided herein, when the estimated cost thereof shall exceed $10,000 shali be
purchased by formal, written contract from the lowest responsible bidder, after due notice inviting bids.

The City Engineer, Board of Public Works (February 27, 2020 BPW meeting) and the Purchasing

Department recommend the award of this contract in an amount of $4,014,750 to Sunshine Paving
Corporation of Hudson, NH.

Respectfully,

GL

Dan Kodken
Purchasing Manager

Ce: D Hudson L Fauteux

229 Main Street * Nashua, New Hampshire 03061 © Phone (603) 589-3330 « Fax (603) 589-3233

Jim Donchess
Mayor e City of Nashua

To: Board of Aldermen
From: Mayor Jim Donchess
Date: 3/5/2020

Re: Contract for 2020 Paving Program — Contract 2

NRO § 5-90 (E) states that approval by the Finance Committee of a contract award in excess of
$1,000,000 shall be submitted to the full Board of Aldermen at its next regularly scheduled meeting for
final approval prior to award of the contract.

The Finance Committee approved and placed on file the notification of the award of the
referenced contract at their March 4, 2020 meeting. | am requesting the approval of the full
Board of Aldermen for the award of the following contract, which is over $1,000,000.

Contract for 2020 Paving Program — Contract 2. Included is the Purchasing Manager’s Memo #20-087
regarding the award of this contract to the Finance Committee dated February 27, 2020. The total
contract purchase value is $4,262,734.

Cé
Donna Graham, Legislative Affairs Manager

229 Main Street » PO Box 2019 * Nashua, New Hampshire 03061-2019
603.589.3260 * fax 603.594.3450 * NashuaMayor@NashuaNH.gov
www.NashuaNH.gov

THE CITY OF NASHUA “The Cate City"

Administrative Services

Purchasing Debartuent

February 27, 2020
Memo #20-087

TO: MAYOR DONCHESS
FINANCE COMMITTEE

SUBJECT: CONTRACT FOR 2020 PAVING PROGRAM — CONTRACT 2 (VALUE: $4,262,734)
DEPARTMENT: 160 ADMIN/INGINEERING; FUNDS: BOND AND TRUST AND
169 WASTEWATER; FUND: BOND

Please see the attached communication from Daniel Hudson, P.E., City Engineer, dated February 27,
2020 for information related to this contract.

Pursuant to § 5-78 Major purchases (greater than $10,000) A. All supplies and contractual services,
except as otherwise provided herein, when the estimated cost thereof shall exceed $10,000 shall be
purchased by formal, written contract from the lowest responsible bidder, after due notice inviting bids.

The City Engineer, Board of Public Works (February 27, 2020 BPW meeting) and the Purchasing

Department recommend the award of this contract in an amount of $4,262,734 to Sunshine Paving
Corporation of Hudson, NH.

Respecifully,
» BEE,
—

Dan Kooken
Purchasing Manager

Ce: D Hudson L Fauteux

229 Main Street » Nashua, New Hampshire 03061 © Phone (603) 589-3330 © Fax (603) 589-9233

Jim Donchess
Mayor e City of Nashua

To: Board of Aldermen
From: Mayor Jim Donchess
Date: 3/5/2020

Re: Contract for 2020 Sewer Replacement Project

NRO § 5-90 {E) states that approval by the Finance Committee of a contract award in excess of
$1,000,000 shali be submitted to the full Board of Aldermen at its next regularly scheduled meeting for
final approval prior to award of the contract.

The Finance Committee approved and placed on file the notification of the award of the
referenced contract at their March 4, 2020 meeting. | am requesting the approval of the full
Board of Aldermen for the award of the following contract, which is over $1, 000, 000.

Contract for 2020 Sewer Replacement Project. Included is the Purchasing Manager’ S$ Memo #20-088
regarding the award ‘of this contract to the Finance Committee dated February 27, 2020. The total
contract purchase value is $1, 497, 993.

Donna Graham, Legislative Affairs Manager

229 Main Street » PO Box 2019 + Nashua, New Hampshire 03061-2019
603.589.3260 * fax 603.594.3450 * NashuaMayor@NashuaNH.gov
www.NashuaNH.gov

THE CITY OF NASHUA “The Gate Cty"

Adwinistrative Services

Purchasing Departnrent

February 27, 2020
Memo #20-088

TO: MAYOR DONCHESS
FINANCE COMMITTEE

SUBJECT: CONTRACT FOR 2020 SEWER REPLACEMENT PROGRAM (VALUE: $1,497,993)
DEPARTMENT: 169 WASTEWATER; FUND: WASTEWATER

Please see the attached communication from Daniel Hudson, P.E., City Engineer, dated February 27,
2020 for information related to this contract.

Pursuant to § 5-78 Major purchases (greater than $10,000) A. All supplies and contractual services,
except as otherwise provided herein, when the estimated cost thereof shall exceed $10,000 shall be
purchased by formal, written contract from the lowest responsible bidder, after due notice inviting bids.
The City Engineer, Board of Public Works (February 27, 2020 BPW meeting) and the Purchasing

Depariment recommend the award of this contract in an amount of $1,497,993 to SUR Construction
West, Inc. of Winchester, NH.

Respectfully,

Dan Kooken
Purchasing Manager

Cec: D Hudson L Fauteux

229 Main Street « Nashua, New Hampshire 03061 » Phone (603) 589-3330 © Fax (603) 589-3233 |

Jim Donchess
Mayor e City of Nashua

To: Board of Aldermen

From: Jim Donchess

Date: 3/5/2020

Re: Contract Award for Single Stream Recycling — Amendment #2 — Two Year Extension

Pursuant to NRO § 5-74 (B), which states that a contract that extends from the current fiscal year into
succeeding fiscal year(s) in which no funds have been appropriated nor otherwise designated for this
purpose shall be approved by the full Board of Aldermen before the contract shall become binding on the

City.

The Finance Committee approved and placed on file the notification of the award of the referenced contract
at their March 4, 2020 meeting. | am requesting the concurrence and approval of the full Board of
Aldermen for the award of the following contract:

Contract Award for Single Stream Recycling —- Amendment #2 — Two Year Extension . This is a two (2) year
contract extension.

229 Main Street « PO Box 2019 + Nashua, New Hampshire 03061-2019
603.589.3260 + fax 603.594.3450 » NashuaMayor@NashuaNH.gov
www, NashuaNH.gov

THE CITY OF NASHUA “The Gate City’

Adiinistrative Services

Purchasing Department

February 27, 2020
Memo #20-090

TO: MAYOR DONCHESS
FINANCE COMMITTEE

SUBJECT: CONTRACT FOR SINGLE STREAM RECYCLING — AMENDMENT #2 —- TWO YEAR
EXTENSION (VALUE: NOT-TO-EXCEED $400,000)
DEPARTMENT: 168 SOLID WASTE; FUND: SOLID WASTE

Please see the attached communication from Jeff Lafleur, Solid Waste Department Superintendent dated
February 27, 2020 for the information related to this contract.

Pursuant to § 5-78 Major purchases (greater than $10,000) A. All supplies and contractual services,
except as otherwise provided herein, when the estimated cost thereof shall exceed $10,000 shall be
purchased by formal, written contract from the lowest responsible bidder, after due notice inviting bids.
The Solid Waste Department Superintendent, the Board of Public Works (February 27, 2020 meeting)

and the Purchasing Department recommend the award of this contract amendment #2 in an amount not
to exceed $400,000 to Casella Recycling LLC of Charlestown, MA.

Respecttully

Lila,

Dan Kooken
Purchasing Manager

Cc: J Lafleur L Fautuex

229 Main Street e Nashua, New Hampshire 03061 » Phone (603) 589-3330 e Fax (603) 589-3233

APPOINTMENT BY THE MAYOR

MARCH 10, 2020

Historic District Commission
Penny Pardoe (New Alternate Appointment) Term to Expire: March 31, 2023

2 Westray Drive
Nashua, NH 03062

i respectfully request that this appointment be confirmed.

Jim Donchess, Mayor