Finance Committee - 09/02/2020
A viva voce roll call was taken which resulted as follows:
Yea: Alderman Klee, Alderwoman Lu, Alderman Harriott-Gathright,
Alderman Laws, Alderman O’Brien, Mayor Donchess
Nay:
MOTION CARRIED
GENERAL DISCUSSION - None
PUBLIC COMMENT - None
REMARKS BY THE ALDERMEN - None
NON-PUBLIC SESSION - None
ADJOURNMENT
MOTION BY ALDERMAN KLEE TO ADJOURN BY ROLL CALL
A viva voce roll call was taken which resulted as follows:
Finance Committee - 09/02/2020 Page 15
Director Kleiner
No sir, we do not.
Mayor Donchess
Alright, we will go on to the final communication from Kelly Parkinson, Purchasing Manager.
From: Kelly Parkinson, Purchasing Manager
Re: Software Maintenance
MOTION BY ALDERMAN HARRIOTT-GATHRIGHT TO ACCEPT, PLACE ON FILE, AND APPROVE THE
ANNUAL RECURRING SOFTWARE LICENSING AND MAINTENANCE FEES FOR TYLER MUNIS
SOFTWARE IN THE AMOUNT OF $84,133.93 FROM TYLER TECHNOLOGIES, BY ROLL CALL.
ON THE QUESTION
Mayor Donchess
Finance Committee - 09/02/2020 Page 14
ON THE QUESTION
Mayor Donchess
Mr. Caggiano?
Mr. Caggiano
Finance Committee - 09/02/2020 Page 13
That entrance gets used so much by members of the Y, all kinds of residents. And then Jon’s facility at the
Street Department, you’re talking millions of dollars of equipment that are stored there that, we’d be foolish not
to have a system to look at that. It’s not $100 — | believe it was $66 and change.
Mayor Donchess
It’s at $56,000.00.
Mr. Caggiano
That’s $56,000.00 for the total; $46,000.00 is for the Skateboard Park and the Street Department was
$10,250.00 somewhere around there.
Finance Committee - 09/02/2020 Page 12
Alderman Laws
Thank you. So | have, like everyone else in the world now, | have one of those Ring Video Doorbells and
every morning at 10:30 my Amazon let’s me know that the mail has arrived. Do you have something set up
with this video system where like say it’s like 2:00 in the morning and there’s some kind of activity. Does it alert
you or do you just retroactively go back and something has happened and look at the tape?
Mr. Caggiano
Finance Committee - 09/02/2020 Page 11
Alderman Klee
So we can actually see who is going in and out of the park. Thank you very much | appreciate that.
Mr. Caggiano
You’re welcome, Mayor?
Mayor Donchess
Alderwoman Lu?
Alderwoman Lu
Finance Committee - 09/02/2020 Page 10
ON THE QUESTION
Mayor Donchess
| believe this is Mr. Caggiano?
Nick Caggiano, Parks & Rec Superintendent
Finance Committee - 09/02/2020 Page 9
Mayor Donchess
Now please address the question but once the — if and when Public Works is consolidated and/or if COVID, we
are beyond it, if that day ever comes, these trailers have other uses, don’t they?
Mr. LaFleur
Finance Committee - 09/02/2020 Page 8
Jeffrey LaFleur, Superintendent of Solid Waste
Yes Mayor, thank you. With the changes in the operation due to COVID and the social distancing guidelines,
we are having to assign our employees outside, under tents, trying to keep everyone safe and social
distanced. We took this opportunity with the GOFERR Grant to look into office trailers to be able to do this.
This will give the employees a warm place in the winter and a cooler place in the summer for us to go and
assign them and get them out to do their work.
Finance Committee - 09/02/2020 Page 7
Alderwoman Lu
The biggest question | had was my understand is that when we do a change order, there is some
documentation as to who requested it and specifically what needs to be done. | thought that was meant to be
part of the documentation that is provided to the Finance Committee. | know this is about 10% of the cost of
the work. It just seemed like a lot of money just to paint. And | had mentioned to you in my e-mail that there’s
painting in the contract: is that for something else?
