Minutes

Finance Committee Page 18
August 3, 2016

Alderman Clemons

At $25,080; at .57 cents per mile the break-even point would be 44,000 miles. The Ford Taurus had 80,000 on
it at the end of its life with the city so you could say that the cost that we are paying is for about half of the life
of the vehicle if we assume that we will get similar use out of the new Fusion. The question then becomes
what about maintenance. | assume that these come with a manufacturer's warranty?

Ms. Peek

| would assume so as well.

Alderman Clemons

Finance Committee Page 17
August 3, 2016

Alderman O’Brien

Finance Committee Page 16
August 3, 2016

Ms. Peek
Yes.
Vice Chairman Cookson

So you do have some sort of historical information that says this is how much we paid for mileage? That would
serve uS aS a good barometer. | mean if you are spending $25,000 in mileage reimbursement then it
potentially could make sense to purchase a new vehicle.

Ms. Peek

Finance Committee Page 15
August 3, 2016

mean it’s clear that rust didn’t happen overnight and nothing was done so we are changing the oil but not even
addressing obvious problems. | find that tremendously weird.

Mr. Kooken

| would like to point out that of the work orders showed 35 labor hours at about $900 and that was for rust
repair in 2014 and that was repaired so it could pass the state inspection back then and the pictures you saw
today are new pictures where that repaired rust is kind of out of control.

Alderman Siegel

Finance Committee Page 14
August 3, 2016

MOTION BY ALDERMAN SIEGEL TO ACCEPT, PLACE ON FILE AND AUTHORIZE THE PURCHASE
FROM MHQ IN THE AMOUNT OF $25,080. FUNDS ARE AVAILABLE IN DEPARTMENT 173,
ENVIRONMENTAL HEALTH; 2016 AND 2017 CERF - VEHICLES

MOTION BY ALDERMAN SIEGEL TO ACCEPT AND PLACE ON FILE THE COMMUNICATION FROM MR.
KOOKEN REGARDING THE 2002 CHEVY MALIBU CONDITION AND REPAIR HISTORY

MOTION CARRIED

Vice Chairman Cookson

We are going to need a copy of that for our record; can you please give one to Mrs. Lovering?

Finance Committee Page 13
August 3, 2016

Finance Committee Page 12
August 3, 2016

MOTION CARRIED

From: Dan Kooken, Purchasing Manager

Re: FY17 Engineering Services - Landfill (Value: Not-to-Exceed $80,000)

MOTION BY ALDERMAN SIEGEL TO ACCEPT, PLACE ON FILE AND AWARD THE CONTRACT TO
SANBORN HEAD & ASSOCIATION IN AN AMOUNT NOT-TO-EXCEED $80,000. FUNDS ARE
AVAILABLE IN DEPARTMENT 168, SOLID WASTE; 53, PROFESSIONAL & TECHNICAL SERVICES
MOTION CARRIED

UNFINISHED BUSINESS — None
NEW BUSINESS - None
TABLED IN COMMITTEE

Finance Committee Page 11
August 3, 2016

Alderman Clemons

What exactly are we replacing, the whole light fixture itself or just the lights?
Mr. Kooken

It’s the mounting post and the actual lights themselves.

Alderman Siegel

Are we using 4,000K lights in this?

Mr. Kooken

They are using the same as on the Main Street sidewalk so | don’t believe those are 4,000K; | would have to
follow-up and provide you with that information.

MOTION CARRIED

Finance Committee Page 10
August 3, 2016

ON THE QUESTION

Alderman Clemons

Is this something that we have done in the past?
Mr. Kooken

Yes, | believe that the rate that it is being done at is the same as it was a year ago.

Alderman Siegel

Just a brief comment, it is the same rate but | would also like to note that unlike in the past, the breakdown
between Parks & Rec and Wastewater is correct this time. We are not trying to soak the wastewater fund and
that used to happen so it’s Kosher.

MOTION CARRIED

Finance Committee Page 9
August 3, 2016

Alderman Caron

| was going to ask the same question that Alderman O’Brien asked. | think it’s important that we get the best
that we can. My concern is the 34-week turn-a-round and in the meantime if we have any major breakdowns
then it’s going to cost us even more money. | also understand Alderman Siegel’s concern but my concern is
having staff being stuck in the elevator for two or three hours.

MOTION BY ALDERMAN SIEGEL TO TABLE
MOTION CARRIED