Minutes

Finance Committee — 02/03/16

Mr. Fredette

| Know that they have received some abatements very recently, yes.

Alderman Siegel

Does this happen every year with them?
Mr. Fredette

That | can’t answer.

Alderman Siegel

Okay, thank you. That’s unfortunate.
MOTION CARRIED

PUBLIC COMMENT - NONE

POSSIBLE NON-PUBLIC SESSION

ADJOURNMENT

MOTION BY ALDERMAN WILSHIRE TO ADJOURN
MOTION CARRIED

The Finance Committee meeting was adjourned at 7:10 p.m.

Alderman Ken Siegel
Committee Clerk

Finance Committee — 02/03/16 Page 2
ON THE QUESTION

Alderman Siegel

| just wanted to say for the record that this is required by law so this is not an optional purchase.

Mayor Donchess

This was reviewed and approved by the Board of Public Works at their last meeting and this concerns the
extension of the wall that separates the active landfill from the buffer area and the neighborhood.

MOTION CARRIED

From: Dan Kooken, Purchasing Manager
Re: Change Order #2 — Boiler Repair (Value: $16,939)

REPORT OF THE FINANCE COMMITTEE
FEBRUARY 3, 2016

A meeting of the Finance Committee was held on Wednesday, February 3, 2016, at 7:03 p.m. in the
Aldermanic Chamber.

Mayor Jim Donchess, Chair, presided.

Members of the Committee present: Alderman-at-Large Mark S. Cookson, Vice Chair
Alderman-at-Large Lori Wilshire
Alderman-at-Large Michael B. O’Brien
Alderman Benjamin M. Clemons
Alderman June M. Caron
Alderman Ken Siegel

Also in Attendance: Mr. Dan Kooken, Purchasing Manager
Mr. David G. Fredette, Treasurer

Finance — 02/17/16 Page 2
PUBLIC COMMENT - None

POSSIBLE NON-PUBLIC SESSION

ADJOURNMENT

MOTION BY ALDERMAN WILSHIRE TO ADJOURN
MOTION CARRIED

The Finance Committee meeting was adjourned at 7:03 p.m.

Alderman Ken Siegel
Committee Clerk

REPORT OF THE FINANCE COMMITTEE
FEBRUARY 17, 2016

A meeting of the Finance Committee was held on Wednesday, February 17, 2016, at 7:00 p.m. in the
Aldermanic Chamber.

Mayor Jim Donchess, Chair, presided.

Members of the Committee present: Alderman-at-Large Mark S. Cookson, Vice Chair
Alderman-at-Large Lori Wilshire
Alderman-at-Large Michael B. O’Brien
Alderman Benjamin M. Clemons
Alderman June M. Caron
Alderman Ken Siegel

PUBLIC COMMENT — None
COMMUNICATIONS

Finance Committee Page 11
March 2, 2016

Alderman Siegel

| would like to echo what Alderman Caron is saying. | want to point out that because of some of the
improvements we are going to end up saving some money; recouping some. There is a lot of money going out
but it’s saving because the plant is operating as it should be. Our anaerobic digester is finally functioning like it
is the way we paid for it so it’s very encouraging.

UNFINISHED BUSINESS — None
NEW BUSINESS — None

RECORD OF EXPENDITURES

Finance Committee Page 10
March 2, 2016

From: Dan Kooken, Purchasing Manager
Re: Pump Station Upgrades Design Services (Amendment 1) (Value: $15,000)

MOTION BY ALDERMAN SIEGEL TO ACCEPT, PLACE ON FILE AND AUTHORIZE AMENDMENT #1

TO THE CONTRACT WITH WOODARD & CURRAN IN THE AMOUNT OF $15,000. FUNDS ARE
AVAILABLE IN DEPARTMENT 169, WASTEWATER; PUMP STATION UPGRADES

MOTION CARRIED

From: Dan Kooken, Purchasing Manager
Re: Steam Boiler Water Treatment Services (Value: $2,492)

Finance Committee Page 9
March 2, 2016

Finance Committee Page 8
March 2, 2016

Alderman Caron

| noticed that this isn’t the low bidder. Is Pyro-Vision someone that we have used before in the last ten years?
Mr. Kooken

It actually is the low bidder.

MOTION CARRIED

From: Dan Kooken, Purchasing Manager
Re: School Zone Speed Radar Feedback Signs for Ordinance 0-15-074 (Value: $19,600)

Finance Committee Page 7
March 2, 2016

Alderman Siegel

| understand in the long-term you can look at the balance sheet and say well Nashua is really good and we
have an 11% reserve and that’s great but year-to-year we have to do this path so year-to-year we have to
make a budget to account for this. As those numbers fluctuate beyond our control, something has to give.
That’s a big concern and that’s what makes it so much fun to sit here.

Mr. Mcintire

| understand.

Mayor Donchess