REPORT OF THE FINANCE COMMITTEE
JULY 5, 2017
A meeting of the Finance Committee was held on Wednesday, July 5, 2017, at 7:00 p.m. in the Aldermanic
Chamber.
Mayor Jim Donchess, Chairman, presided.
Members of the Committee present: Alderman-at-Large Mark S. Cookson, Vice Chair
Alderman-at-Large Lori Wilshire
Alderman-at-Large Michael B. O’Brien
Alderman June M. Caron
Members not in Attendance: Alderman Benjamin M. Clemons
Alderman Ken Siegel
Role Staff
Designer Carlos Barzola
Designer Kimberly Carpenter
4 Senior Designer Dean Boudreau
a Senior Designer Brendhan McDevitt
Senior Technical Advisor(QA/QC) Ken Carlson
~ Administrative Debra Foshay
WOODARD
G& CURRAN
We expect to meet all calendar benchmarks included in the project schedule. Upon completion
of final design and bidding, we anticipate the work will be followed by construction
administration and we will work with the City to develop that scope.
Figure — Estimated Project Schedule
COST OR PRICE SUMMARY FORMAT FOR SUBAGREEMENTS UNDER NH SAG & SRF
Form Approved
DES 02/06
PART I1- GENERAL
1, GRANTEE / LOANEE
City of Nashua, New Hampshire
2. GRANT/LOAN NO,
CS-330158-27
3. NAME OF CONTRACTOR OR SUBCONTRACTOR
Woodard & Curran, Inc.
4. DATE OF PROPOSAL
Monday June 5, 2017
5. ADDRESS OF CONTRACTOR OR SUBCONTRACTOR (Include ZIP)
41 Hutchins Drive Portland, Maine 04102
6, TYPE OF SERVICE TO BE FURNISHED
PART Il - COST SUMMARY
Finance Committee - 7/19/2017 Page 12
RECORD OF EXPENDITURES
MOTION BY ALDERMAN O’BRIEN THAT THE FINANCE COMMITTEE HAS COMPLIED WITH THE
CITY CHARTER AND ORDINANCES PERTAINING TO THE RECORD OF EXPENDITURES FOR
THE PERIOD JULY 1, 2017 TO JULY 13, 2017
MOTION CARRIED
PUBLIC COMMENT
GENERAL DISCUSSION
POSSIBLE NON-PUBLIC SESSION
ADJOURNMENT
MOTION BY ALDERMAN COOKSON TO ADJOURN
MOTION CARRIED
The Finance Committee meeting was adjourned at 7:31 p.m.
Finance Committee - 7/19/2017 Page 11
Ms. Osborne
It has to go through DES for approvals and everything. Sometimes that it time consuming. It’s kind of a looser
schedule when it gets to the bidding part. We have to have it approved by DES before we can put it out to bid.
We will have a better idea once we get the final project moving along.
Alderman Cookson
The final construction is going to take 18 months, thereabouts?
Ms. Osborne
Thereabouts.
Alderman Cookson
Are there opportunities for efficiency? Can we pull this in any?
Finance Committee - 7/19/2017 Page 10
Alderman Cookson
They did part of it for a very long time already, correct?
Ms. Osborne
Since the beginning of 2015, | believe.
Alderman Cookson
Finance Committee - 7/19/2017 Page 9
Mr. Kooken
Correct.
Alderman Cookson
The second question was with regard to the indirect costs. On page one of the sheet that Mr. Kooken has just
provided us, the highlighted section the rate 2.02, the base $126,728 for an estimated cost of $255,990. | don’t
have the original contract in front of me. | don’t know if that $255,990 is the same number, that they just had
an incorrect base?
Ms. Osborne
It is.
Alderman Cookson
Finance Committee - 7/19/2017 Page 8
Ms. Osborne
Woodard & Curran has already done a preliminary study on the pump station upgrade and they have done a
30 percent design. This contract takes us to the 100 percent design. This is the final design contract. It also
takes us the bidding and award construction phase services. This is the final piece of the puzzle to get us
where we need for those pump station upgrades, at least the design part.
Alderman Caron
Finance Committee - 7/19/2017 Page 7
Mayor Donchess
We didn’t really look into that, but it would have been somebody previous that was running plant. Who was
running the plant in 2009?
Ms. Osborne
Mario LeClair.
Alderman Cookson
We're speculating that Mr. LeClair signed off on this when it was built back in 2009.
Mayor Donchess
| am speculating because I’m just assuming that because he was the superintendent of the plant at that time
that he must have reviewed that.
Alderman Cookson
Finance Committee - 7/19/2017 Page 6
NEW BUSINESS — ORDINANCES — None
TABLED IN COMMITTEE
MOTION BY ALDERMAN O’BRIEN TO TAKE FROM THE TABLE THE COMMUNICATION REGARDING
CHANGE ORDER #2 TO THE CONTRACT FOR THE INSTALLATION OF SIPHON COVERS
MOTION CARRIED
From: Dan Kooken, Purchasing Manager
Re: Siphon Covers Installation - Change Order #2 (Value: $16,618)
