Minutes

Finance Committee Page 3
February 15, 2017

Finance Committee Page 2
February 15, 2017

reviewed all of the proposals: Sarah Marchant, myself, Tim Cummings and James Vayo. We unanimously
thought that Halvorson had the best proposal.

Alderman O’Brien

REPORT OF THE FINANCE COMMITTEE
FEBRUARY 15, 2017

A meeting of the Finance Committee was held on Wednesday, February 15, 2017, at 7:00 p.m. in the
Aldermanic Chamber.

Mayor Jim Donchess, Chairman, presided.

Members of the Committee present: Alderman-at-Large Lori Wilshire
Alderman-at-Large Michael B. O’Brien
Alderman June M. Caron
Alderman Ken Siegel

Members not in Attendance: Alderman-at-Large Mark S. Cookson, Vice Chair
Alderman Benjamin M. Clemons

Finance Committee - 3/15/2017 Page 13
RECORD OF EXPENDITURES

MOTION BY ALDERMAN CLEMONS THAT THE FINANCE COMMITTEE HAS COMPLIED

WITH THE CITY CHARTER AND ORDINANCES PERTAINING TO THE RECORD OF EXPENDITURES
FOR THE PERIOD FEBRUARY 10, 2017 TO FEBRUARY 23, 2017, AND FOR THE PERIOD FEBRUARY
24, 2017 TO MARCH 9, 2017

MOTION CARRIED

PUBLIC COMMENT - None

ADJOURNMENT

MOTION BY ALDERMAN WILSHIRE TO ADJOURN
MOTION CARRIED

The Finance Committee meeting was adjourned at 7:57 p.m.

Finance Committee - 3/15/2017 Page 12

Finance Committee - 3/15/2017 Page 11
Alderman Wilshire

| noticed at the fireworks there’s always a huge line for the portable toilets. | don’t know if any consideration
can be given to moving some extra ones there for those few hours and then putting them back where we
normally use them. Just a thought.

Mr. Kooken
| can ask if that’s possible.
MOTION CARRIED

From: Dan Kooken, Purchasing Manager
Re: Four Hills Landfill Residential Setback Barrier Wall Construction — Change Order #3
(Value: $291,932)

Finance Committee - 3/15/2017 Page 10
MOTION CARRIED

From: Dan Kooken, Purchasing Manager
Re: Purchase of 2017 Fireworks Display (Value Not-To-Exceed: $15,500)

MOTION BY ALDERMAN CLEMONS TO ACCEPT, PLACE ON FILE AND AWARD THE CONTRACT TO
ATLAS PYRO-VISION ENTERTAINMENT GROUP, INC. IN AN AMOUNT NOT-TO-EXCEED $15,500.
SOURCE OF FUNDING IS DEPARTMENT 177, PARKS AND RECREATION; GENERAL FUND
ON THE QUESTION

Alderman Wilshire

Finance Committee - 3/15/2017 Page 9
Captain Paulson

Correct.

MOTION CARRIED

From: Dan Kooken, Purchasing Manager
Re: Purchase of One (1) Swat Robot (Value: $60,072)

MOTION BY ALDERMAN CLEMONS TO ACCEPT, PLACE ON FILE AND AUTHORIZE THE PURCHASE
FROM ICOR TECHNOLOGY IN THE AMOUNT OF $60,072. FUNDS ARE AVAILABLE IN DEPARTMENT
150, POLICE; 2016 DEPARTMENT OF SAFETY HOMELAND SECURITY TACTICAL AND HAZMAT
ROBOT GRANT

ON THE QUESTION

Mayor Donchess

Finance Committee - 3/15/2017 Page 8
Mayor Donchess

Yes, that would be fine.

Alderman Cookson

You have two pieces of work that need to be done. One is a panel and one is the fire panel. On this particular
request, you went with the lowest bidder.

Captain Paulson

Correct.

Alderman Cookson

Even though the lowest bidder was in Marlborough, which is maybe an hour away. You had two local vendors

Finance Committee - 3/15/2017 Page 7

MOTION CARRIED

From: Mayor Jim Donchess

Re: Hoyle Tanner and Associates Contract Amendment for Nashua Canal Pedestrian Bridge
Engineering Services

MOTION BY ALDERMAN CLEMONS TO ACCEPT AND PLACE ON FILE

ON THE QUESTION

Alderman Cookson

The additional fee associated with the contract amendment for technical services is $715 of which $143 is the

match portion that the city is responsible. Again by us accepting and placing on file, we are agreeing the $143
match?