Minutes

Finance Committee - 7/5/2018 Page 13
Alderman Laws

That doesn’t really do much.

Alderwoman Kelly

Thank you, | would ask the members of the board that were here, do we remember what the circumstances
were around bringing it up to $15,000.00 and then bringing it back, that’s my question.

Alderman Caron

| wasn’t on the board.

Mayor Donchess

| wasn’t here at the time. | mean | can guess, it was just someone wanted more oversight. Were you on the
board?

Alderman Caron

Finance Committee - 7/5/2018 Page 12

We actually have probably reduced the volume of items by 30% so it would only reduce the amount of dollars
you are seeing by 2 to 4%. That may vary a little bit but not a terrible lot.

Mayor Donchess

Finance Committee - 7/5/2018 Page 11
RECORD OF EXPENDITURES

MOTION BY ALDERWOMAN KELLY THAT THE FINANCE COMMITTEE HAS COMPLIED WITH THE CITY
CHARTER AND ORDINANCES PERTAINING TO THE RECORD OF EXPENDITURES FOR THE PERIOD
FROM JUNE 15, 2018 TO JUNE 30, 2018

MOTION CARRIED

GENERAL DISCUSSION

Mayor Donchess

Finance Committee - 7/5/2018 Page 10
From: Dan Kooken, Purchasing Manager
Re: Purchase of One (1) 2019 Rampant 20 Ton Ramp Trailer with 24’ Flat Deck and 6’ Dovetail

Finance Committee - 7/5/2018 Page 9
Mr. LaFleur

Finance Committee - 7/5/2018 Page 8

So this company will come in and do all the others. Unfortunately, not a lot of people sell the flame arresters
that we need. It is coming direct from the company. So we are just hiring this other company to come in and
install it for us because they are rather large and out of the capability of our staff?

Alderwoman Kelly

| was just interested, so you are replacing them completely? How long of a life did we get out of the last?
Mr. Boucher

Finance Committee - 7/5/2018 Page 7

From: Dan Kooken, Purchasing Manager
Re: Purchase of Polymer (Value: $400,000)

MOTION BY ALDERWOMAN KELLY TO ACCEPT, PLACE ON FILE AND APPROVE THE PURCHASE
FROM SNF POLYDYNE, INC., IN THE AMOUNT OF $400,000. SOURCE OF FUNDING IS DEPARTMENT
169, WASTEWATER

ON THE QUESTION

Mayor Donchess

And of course this is just one of the chemicals that is used to clean the water.
Mr. Boucher

Correct.

MOTION CARRIED

Finance Committee - 7/5/2018 Page 6

gone out so this is not included in the original bid. This is for extra smoke detectors needed within the duct
work, two extra. They have to be addressable so each smoke detector has to be routed back to the fire alarm
panel at the main entrance. Because of the distance where the smoke detectors are located, the price is
elevated. But this is to meet code.

MOTION CARRIED

From: Dan Kooken, Purchasing Manager
Re: Combined Sewer Overflow Flow Monitoring Program (Value: $56,100)

Finance Committee - 7/5/2018 Page 5

From: Dan Kooken, Purchasing Manager
Re: Canal Street Bridge Improvements Bridge Engineering Services (Value: $42,543)

MOTION BY ALDERWOMAN KELLY TO ACCEPT, PLACE ON FILE AND AWARD THE CONTRACT TO
CLD/FUSS & O’NEIL IN THE AMOUNT OF $42,543. SOURCE OF FUNDING IS DEPARTMENT 161,
STREETS; CAPITAL IMPROVEMENTS, BRIDGE REHABILITATION PROGRAM

ON THE QUESTION

Mayor Donchess

Finance Committee - 7/5/2018 Page 4

Alderman Harriott-Gathright

The amount is $100,000.00 just so you guys know. My question was do we have flaggers in the city you know,
do we have employees as flaggers?

Mayor Donchess

No, the answer is no. No.
Alderman Harriott-Gathright

So every time we see someone holding those flags out there they belong to some other company, they are not
city employees or anything like that?

Mayor Donchess