Minutes

Finance Committee - 12/18/2019 Page 5

Finance Committee - 12/18/2019 Page 4

Mayor Donchess

Any other questions or discussion?
MOTION CARRIED

From: Dan Kooken, Purchasing Manager

Re: Extension of Essex Power Services Inc. Jackson Mills and Mine Falls Operations and Maintenance
Agreement (Value $404,605 plus revenue sharing) Department: 170 Hydroelectric Operations;
Fund: General

Finance Committee - 12/18/2019 Page 3

Mayor Donchess

Yes but the study would be paid for?

Karen Smith, Business Manager

Out of that account.
Lt. Carlos Camacho

So the last thing that they wanted to do with the study is to relocate our existing crime lab and the forensic
criminal lab as well. The laboratory that we have now have outgrown their space and they need to expand with
all the new technology and the work that they’ve been doing.

Finance Committee - 12/18/2019 Page 2

ON THE QUESTION

Mayor Donchess

Lieutenant you’re here on this | think. Could you just address how we’re doing on the HVAC project, and the
windows, and all that? Hopefully that’s coming along well. How does this if it does relate to that?

Lt. Carlos Camacho

REPORT OF THE FINANCE COMMITTEE

DECEMBER 18, 2019

A meeting of the Finance Committee was held on Wednesday, December 18, 2019, at 7:00 p.m. in the
Aldermanic Chamber.

Mayor Jim Donchess, Chairman, presided.

Members of the Committee present: Alderman Michael B. O’Brien, Vice Chair
Alderman June M. Caron
Alderman Linda Harriott-Gathright
Alderman Patricia Klee

Members not in Attendance: Alderman-at-Large Brandon Michael Laws
Alderwoman-at-Large Shoshanna Kelly

Finance Committee - 1/17/2018 Page 6
With that, hopefully | didn’t take too much of your time. | look forward to working with each and every one of
you. The door is open if you need some help and assistance. Thank you.

POSSIBLE NON-PUBLIC SESSION - None

ADJOURNMENT

MOTION BY ALDERMAN CARON TO ADJOURN
MOTION CARRIED

The Finance Committee meeting was adjourned 7:25 p.m.

Alderwoman-at-Large Shoshanna Kelly
Committee Clerk

Finance Committee - 1/17/2018 Page 5
DISCUSSION — None
RECORD OF EXPENDITURES

MOTION BY ALDERMAN KELLY THAT THE FINANCE COMMITTEE HAS COMPLIED WITH THE CITY
CHARTER AND ORDINANCES PERTAINING TO THE RECORD OF EXPENDITURES FOR THE PERIODS
FROM DECEMBER 16, 2017 TO DECEMBER 28, 2017, AND DECEMBER 29, 2017 TO JANUARY 12, 2018
MOTION CARRIED

PUBLIC COMMENT - None

REMARKS BY THE ALDERMEN

Mayor Donchess

Finance Committee - 1/17/2018 Page 4
Ms. Schena

We had an effective start date of December 15, so we’re hitting the ground running.

MOTION CARRIED

From: Dan Kooken, Purchasing Manager
Re: Purchase of Henderson Liquid Anti-lce Spraying System (Value: $245,993)

MOTION BY ALDERMAN KELLY TO ACCEPT, PLACE ON FILE AND AWARD THE CONTRACT
TO PENWAY SALES AND SERVICE IN THE AMOUNT OF $245,993. FUNDS ARE AVAILABLE IN
DEPARTMENT 160, ENGINEERING; FUND: GRANT

ON THE QUESTION
Jon Ibarra, Superintendent of Streets

Finance Committee - 1/17/2018 Page 3

Mayor Donchess

Very good. She is very good at her job and knows this federal stuff, the urban programs, the lead grant, the
community development block grant, all of those subjects extremely thoroughly. Because people don’t’ have
background on this, why don’t you explain what the lead grant is and how this will be part of that program?

Ms. Schena

Finance Committee - 1/17/2018 Page 2
Depending on who is available and how complicated the issue is, sometimes we just go with the memo unless
you ask for more help. If someone really wants to hold something over to get more explanation, that usually
happens. Everything goes by vote of the committee.

If you need any assistance or direction, just talk to Alderwoman June Caron. She has been on the committee
for a long time and knows the ins and outs very well.

ELECTION OF COMMITTEE CLERK