Agenda

The Information Technology Department recommends awarding a 4-year contract to Continental
Resources, Inc in the amount of $282,054 for the Darktrace products. This purchase is being made
following § 5-84 A{3) Special purchase procedures — Purchases which can be procured through
cooperative intergovernmental purchase agreements with other government jurisdictions. Funding
for the first payment ($11,752.00) is available in 122 Information Technology, Computer Software,

City of Nashua

Information Technology Department (603) 889-3300
Administrative Services Division Fax (603) 594-3434
229 Main Street - Nashua, NH 03060

To: Ms. Kelly Parkinson
Purchasing Manager, City of Nashua
229 Main St
Nashua, NH 03061-2019

Date: April 13, 2022
Re: Annual Software Maintenance
Ms. Parkinson,

Jim Donchess

Mayor e City of Nashua
To: Board of Aldermen
From: Mayor Jim Donchess
Date: May 11, 2022
Re: Multi-Year Contract Award — Cybersecurity Software License & Maintenance

Pursuant to NRO: § 5-74/B: A contract that extends from the current fiscal year into succeeding
fiscal year(s) in which no funds have been appropriated nor otherwise designated for this purpose
shall be approved by the full Board of Aldermen before the contract shall become binding on the

City.

SANBORN HEAD

Building Trust. Engineering Success.

SANBORN, HEAD & ASSOCIATES, INC.
Schedule of Fees for Fiscal Years 2023, 2024, and 2025

City of Nashua
Fiscal Year

March 31, 2022 Page 4
20220331 Lafleur FY 2023-2025 Services Scope.docx

BUDGET ESTIMATE AND BASIS OF BILLINGS

The total estimated annual budget for this proposal is $100,000. We will invoice for our
services based on actual accrued time and expenses in accordance with the enclosed
Schedule of Fees. Our Schedule of Fees provides our projected labor rates for each FY. We
will not perform services beyond those defined herein without first receiving written
authorization from the City.

SCHEDULE

March 31, 2022 Page 3
20220331 Lafleur FY 2023-2025 Services Scope.docx

=« Developing engineering drawings that compare the existing landfill topography (as
provided to us in a recent topographic survey) to the currently permitted final landfill
grades;

« Estimating the remaining disposal capacity (airspace) in terms of cubic yards; and

= Calculating the remaining life of the permitted landfill based on the remaining capacity
and the City’s projected waste acceptance rate.

March 31, 2022 Page 2
20220331 Lafleur FY 2023-2025 Services Scope.docx

Task2 Groundwater Reporting

We anticipate that Sanborn Head will assist the City with the following groundwater
reporting services for the Four Hills Landfill:

« Reviewing the field groundwater sampling and laboratory analytical data from the Four
Hills November and April Permit required sampling events, and updating
corresponding Equis database and analytical tables;

SANBORN HEAD

20 Foundry Street
Buliding Trust. Engineering Success. Concord, NH 03301
Mr. Jeff Lafleur March 31, 2022
Superintendent Sent via email
Nashua Division of Public Works, Solid Waste Department
840 West Hollis Street

Nashua, NH 03062

Re: Scope of Engineering Services — Fiscal Years 2023, 2024, and 2025
Solid Waste Services — City of Nashua
Nashua, New Hampshire

Dear Jeff:

During the last three year agreement the Solid Waste Department has had to seek
amendments to the contract to cover the costs for non-routine groundwater tasks
that may occur for the Four Hills Landfill (e.g., responding to comment letters
prepared the NHDES), or data review, analysis, summary, and reporting
associated with non-routine groundwater monitoring (i.e., not included in the
scope of Permit required monitoring). As a result the department is seeking
approval for up to an additional $120,000 yearly as a contingency for these non-

From:

A. Motion:

Attachment:

Discussion:

City of Nashua, Public Works Division

Board of Public Works Meeting Date: April 28, 2022

Jeff Lafleur, Superintendent
Solid Waste Department

Landfill Engineering Services Contract