Finance Committee

Finance Committee - 06/17/2020 Page 6

Alderman Laws

Finance Committee - 06/17/2020 Page 5

Alderman Klee

Thank you, Mr. Mayor. If | may ask, obviously it is only going to cost the City $5,388.00 and the grant will take
care of the over $25,000.00 so it seems like an obvious that we should get it. But my question is, how often
have we used something like this that we have to go and x-ray something here in Nashua or is it more often
that we are kind of going out to other communities?

Captain Paulson

Finance Committee - 06/17/2020 Page 4
A viva voce roll call was taken which resulted as follows:

Yea: Alderman Klee, Alderman Harriott-Gathright, Alderwoman Kelly,
Alderman Laws, Alderman O’Brien, Mayor Donchess 6

Nay: 0
MOTION CARRIED

From: Dan Kooken, Purchasing Manager
Re: Purchase of NPD Hazard Device Unit ScanX Digital X-Ray System (Value: $30,523) Department: 150
Police; Fund: Justice Assistance Grant $5,388 and General Fund $25,135

Finance Committee - 06/17/2020 Page 3
Alderman Klee

Thank you. This was for the initial onset of the narrowing of downtown or is this the additional changes that
have had to be made?

Mayor Donchess
Both.
Alderman Klee

Both? Ok so it is in total is $55,700.00 and when we went out to bid, we had them as high as $104,000.00 is
that correct, what | am seeing here?

Mayor Donchess

That’s is correct.

Alderman Klee

Finance Committee - 06/17/2020 Page 2

The roll call was taken with 5 members of the Finance Committee present: Alderman Patricia Klee, Alderman
Linda Harriott-Gathright, Alderwoman Shoshanna Kelly, Alderman Brandon Michael Laws, Alderman Michael
B. O’Brien, Sr. Mayor Donchess, Chair of Finance was present. Alderwoman Elizabeth Lu was recorded
present after roll call.

Also in Attendance: John Griffin, CFO/Comptroller
Dan Kooken, Purchasing Manager
David Fredette, Treasurer/Tax Collector
Kim Kleiner, Administrative Services Director

REPORT OF THE FINANCE COMMITTEE

JUNE 17, 2020
A meeting of the Finance Committee was held on Wednesday, June 17, 2020, at 7:00 p.m. via teleconference.

Mayor Jim Donchess, Chairman, presided.

Mayor Donchess

As Chairman of the Finance Committee, | find that due to the State of Emergency declared by the
Governor as a result of the COVID-19 pandemic and in accordance with the Governor's Emergency Order
#12 pursuant to Executive Order 2020-04, this public body is authorized to meet electronically.

This contract constitutes the entire contract between the City and the Contractor. The parties
shall not be bound by or be liable for any statement, representation, promise, inducement, or
understanding of any kind or nature not set forth in this contract. No changes, amendments, or
modifications of any terms or conditions of the contract shall be valid unless reduced to writing
and signed by both parties.

- Comprehensive General Liability - $1,000,000 per occurrence/$2,000,000 aggregate -
City of Nashua must be named as an additional insured.

- Workers’ Compensation by a Class A Carrier as required by statute/Employers' Liability
of $500,000/$500,000/$500,000.

Director. The Director shall bring forward any concerns to the appropriate City department or
City Official.

The Contractor shall submit by e-mail, an electronic copy of the required Impoundment &
Quarantine Monthly Report to the Division of Public Health and Community Services Director.

PLACE OF PERFORMANCE

The work described above shall be performed at Humane Society for Greater Nashua
Corporation, 24 Ferry Road, Nashua, NH 03064 or in Humane Society approved foster
families or facilities.

TIME PERIOD

The Contractor agrees to commence work on July 1, 2020 and complete all functions
required in a timely, professional and competent manner. This Agreement will expire on
June 30, 2021.

TERMINATION CLAUSES