Finance Committee

REPORT OF THE FINANCE COMMITTEE

MAY 6, 2020
A meeting of the Finance Committee was held on Wednesday, May 6, 2020, at 7:00 p.m. via teleconference.

Mayor Jim Donchess, Chairman, presided.

Mayor Donchess

As Chairman of the Finance Committee, | find that due to the State of Emergency declared by the
Governor as a result of the COVID-19 pandemic and in accordance with the Governor's Emergency Order
#12 pursuant to Executive Order 2020-04, this public body is authorized to meet electronically.

THE CITY OF NASHUA “the Cate City’

Administrative Services Division-Purchasing

To: Mayor Donchess

Finance Committee
From: Dan Kooken, Purchasing Manager
Date: May 14, 2020

Subject 14 Court Street Fire Suppression System, Change Orders #1 and #2 on
PO#154024

Northpoint Construction had 2 Change Orders to PO 154024 totaling $28,573 as they

complete the 14 Court Street Fire Suppression System.

Change Order #1 totals $15,290 for a number of changes to the original plan. Detaiis

are attached.

| THE CITY OF NASHUA “The Cate City’

Advinisiratinve Services

Purchasing Departnreut

May 14, 2020
Memo #20-105

TO: MAYOR DONCHESS
FINANCE COMMITTEE

SUBJECT: CONTRACT FOR TWO YEAR EXTERNAL AUDIT CONTRACT WITH MELANSON
HEATH (VALUE: $122,500)

DEPARTMENT: 126 FINANCIAL SERVICES; FUNDS: PROGESSIONAL AND
TECHNICAL SERVICES $89,900

DEPARTMENT: 168 SOLID WASTE; FUNDS: PROFESSIONAL AND TECHNICAL
SERVICES $13,000

DEPARTMENT 169 WASTEWATER: FUNDS; PROFESSIONAL AND TECHNICAL
SERVICES $19,600

FINANCE COMMITTEE
MAY 21, 2020

7:30 PM or immediately following Special Callin Number: 1-978-990-5298 Access Code: 273974
Board of Aldermen Meeting

lf there is a problem with the audio, please dial 603-827-2049 to advise.

ROLL CALL
COMMUNICATIONS

From: Dan Kooken, Purchasing Manager
Re: 14 Court Street Fire Suppression System, Change Orders #1 and #2 on PO #154024

From: Dan Kooken, Purchasing Manager

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RESPONSE:
This letter correctly sets forth our understanding.

Acknowledged and agreed on behalf of the City of Nashua, New Hampshire by:

Name:

Title:

Date:

10

b, Significant difficulties, if any, encountered during the audit.
c. Uncorrected misstatements, other than those we believe are trivial, if any.
d. Disagreements with management, if any.

e. Other findings or issues, if any, arising from the audit that are, in our professional judgment,
significant and relevant to those charged with governance regarding their oversight of the
financial reporting process.

f. Material, corrected misstatements that were brought to the attention of management as
a result of our audit procedures.

(d} evaluating and accepting responsibility for the results of the services performed; and
(e) establishing and maintaining internal controls, including monitoring ongoing activities.

Group Audit Considerations

Provisions of Engagement Administration, Timing, and Fees

During the course of the engagement, we may communicate with you or your personnel via fax
or e-mail, and you should be aware that communication in those mediums contains a risk of
misdirected or intercepted communications.

m. For identifying and ensuring that the City complies with laws, regulations, grants, and
contracts applicable to its activities and its federal award programs and implementing
systems designed to achieve compliance with applicable laws, regulations, grants, and con-
tracts applicable to activities and its federal award programs.

Management Responsibilities

Our audit will be conducted on the basis that management acknowledges and understands that
they have responsibility:

a. For the preparation and fair presentation of the financial statements in accordance with
accounting principles generally accepted in the United States of America.