FINANCE COMMITTEE
APRIL 7, 2021
7:00 PM
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ROLL CALL
PUBLIC COMMENT
COMMUNICATIONS
Finance Committee - 04/07/2021 Page 27
ADJOURNMENT
MOTION BY ALDERMAN KLEE TO ADJOURN BY ROLL CALL
A viva voce roll call was taken which resulted as follows:
Yea: Alderman Klee, Alderwoman Lu, Alderwoman Kelly,
Alderman Laws, Alderman O’Brien, Mayor Donchess 6
Nay: 0
MOTION CARRIED
The Finance Committee meeting was adjourned at 8:00 p.m.
Alderwoman-at-Large Shoshanna Kelly
Pro Tem
Finance Committee - 04/07/2021 Page 26
UNFINISHED BUSINESS - None
NEW BUSINESS — RESOLUTIONS - None
NEW BUSINESS — ORDINANCES - None
RECORD OF EXPENDITURES
MOTION BY ALDERWOMAN KELLY THE FINANCE COMMITTEE HAS COMPLIED WITH THE CITY
CHARTER AND ORDINANCES PERTAINING TO THE RECORD OF EXPENDITURES FOR THE PERIOD
FROM MARCH 12, 2021 TO APRIL 1, 2021, BY ROLL CALL
A viva voce roll call was taken which resulted as follows:
Yea: Alderman Klee, Alderwoman Lu, Alderwoman Kelly,
Alderman Laws, Alderman O’Brien, Mayor Donchess 6
Finance Committee - 04/07/2021 Page 25
Mr. Ibarra
| am sure we have that information available. | am not sure that would be posted on the website for the City
though.
Alderwoman Lu
OK so yeah if you could provide that, that would be helpful for my due diligence. Thank you.
Mr. Ibarra
Sure, you’re welcome.
Mayor Donchess
Finance Committee - 04/07/2021 Page 24
Alderwoman Lu
Thanks. So Mr. Ibarra, we have a quote for a certain number of signs which they have bid on, is that right?
Mr. Ibarra
I’m sorry that broke up, could you repeat the question please?
Alderwoman Lu
Is this change order also for a certain number of signs?
Mr. Ibarra
Finance Committee - 04/07/2021 Page 23
Mr. Ibarra
Yes, please thank you.
Mayor Donchess
We have what?
Alderwoman Kelly
We had a change come in for signs and supplies. | can read it if you like. This is from Kelly Parkinson,
Purchasing Manager regarding change order for sign supplies in the amount not to exceed $10,000.00.
From: Kelly Parkinson, Purchasing Manager
Re: Change Order for Signs Supplies in the amount not to exceed $10,000 funded from accounts 61542
signs
Finance Committee - 04/07/2021
Alderwoman Lu
| have a question please.
Mayor Donchess
Alderwoman Lu?
Alderwoman Lu
Thank you. | didn’t see this piece of equipment on the CERF replacement schedule.
Mr. Ibarra
Page 22
Great question. This was on Fiscal ’20 CERF and we did not make the purchase and I'd say it was probably
COVID-related behind that. Parts and equipment have been hard to come by so we just moved it into this
year, trying to get CERF caught up.
Alderwoman Lu
Finance Committee - 04/07/2021 Page 21
From: Kelly Parkinson, Purchasing Manager
Re: Hamm Asphalt Roller in the amount of $74,069 funded from FY20 CERF accounts 81300 Machinery &
Equipment
MOTION BY ALDERMAN KELLY TO ACCEPT, PLACE ON FILE, AND APPROVE THE PURCHASE OF A
2021 HAMM HDIVO OSCILLATING VIBRATORY ASPHALT ROLLER FROM NORTRAX EQUIPMENT OF
PEMBROKE, NH, FOR A PRICE OF $74,069 PURSUANT TO THE SOURCEWELL CONTRACT. FUNDING
WILL BE THROUGH DEPARTMENT: 161 STREETS; FUND: TRUST; ACTIVITY: CERF, BY ROLL CALL.
ON THE QUESTION
Finance Committee - 04/07/2021 Page 20
Alderman Klee
Thank you Mr. Ibarra, thank you Mr. Mayor and Mr. Ibarra, if | read it correctly this is for the additional types of
bike lane marking. Is it also to any kind of unexpected type of painting that we did not expect because of
weather or something like that or is it just primarily the bike lanes?
Mr. Ibarra
Finance Committee - 04/07/2021 Page 19
Again, we do quite a bit of it and we find the need for outside support. It is beneficial that HSI is providing
similar services for the paving program because it enables us to closely coordinate between the two programs.
So as | noted, we find that beneficial. And again, they do local and they act as an extension of our staff and we
find their support very helpful.
Mayor Donchess
Anyone? | don’t see anyone. Could you please call the roll?
A viva voce roll call was taken which resulted as follows:
