Finance Committee

\ THE CITY OF NASHUA "The Gate City’

Financial Services

Purchasing Department

June 30, 2016
Memo #17-011

TO: MAYOR DONCHESS
FINANCE COMMITTEE

SUBJECT: CodeRED CONTRACT (VALUE: $22,000)
DEPARTMENT: 156 EMERGENCY MANAGEMENT, FUND: GENERAL
ACCOUNTING CATEGORY: 54 PROPERTY SERVICES

Please see the attached communication from Justin Kates, Director of Emergency Management, for
information related to this purchase.

| EXHIBIT C
SANBORN j]

' HEAD Fee Schedule
i

Building Trust, Bngineering Success.

HTD REE

SANBORN, HEAD & ASSOCIATES, INC.
2016 Schedule of Fees
City of Nashua, New Hampshire

July 15, 2016 Page 4

20160715 Lafleur FY2017 Services Scope.docx 3066.06
oe Estimated
Task Task Description Budget
1 Air Permit/Emissions Reporting and Related Services $27,000
2 | Groundwater Reporting $13,500
3 Annual Waste Capacity Evaluation $4,500
4 Annual Financial Assurance Update $6,500
5 GCCS Related Services $10,500
6 General Engineering Services $18,000

july 15, 2016 Page 3
20160715 Lafleur FY2017 Services Scope.docx 3066.06

july 15, 2016 Page 2
20160715 Lafleur FY2017 Services Scope.docx 3066.06

=» Address comments from the NHDES related to the 2015 Annual Report for the Four
Hills Landfill; and

m Prepare the 2016 Annual Report for the Four Hills Landfill to be submitted to the
NHDES in January 2017, as required in the June 15, 2016 Groundwater Management
Permit (GWP-198403099-N-005).

Task3 Annual Waste Capacity Evaluation

EXHIBIT B

Scope of Service

i ermatreeTEAEN,

!
SANBORN |||) HEAD

i 20 Foundry Street
Building Trust. Engineering Success. Concord, NH 03301
Mr. Jeff Lafleur July 15, 2016
Superintendent File No. 3066.06
Nashua Division of Public Works, Solid Waste Department Sent via email
840 West Hollis Street
Nashua, NH 03062

Re: Scope of Engineering Services - Fiscal Year 2017
City of Nashua Four Hills Landfill
Nashua, New Hampshire

Dear Jeff:

28, THIRD PARTY INTERESTS AND LIABILITIES. The City of Nashua and Professional Engineer,
including any of their respective agents or employees, shall not be liable to third parties for any act or
omission of the other party. This contract is not intended to create any rights, powers, or interest in any
third party and this agreement is entered into for the exclusive benefit of the City of Nashua and
Professional Engineer.

shall confirm to Professional Engineer in writing that the whole of the work was completed on the date
indicated in the notice or provide Professional Engineer with a written list of work not completed. With
respect to work listed by the City of Nashua as incomplete, Professional Engineer shall promptly
complete the work and the final acceptance procedure shall be repeated. The date of final acceptance of a
project by the City of Nashua shall be the date upon which the Board of Public Works or other designated

Professional Engineer to the City of Nashua upon completion, termination, or cancellation of this
contract. Alternatively, if the City of Nashua provides its written approval to Professional Engineer, any
books, reports, studies, photographs, negatives or other documents, data, drawings or other materials
including but not limited to those contained in media of any sort (e.g., electronic, magnetic, digital)
prepared by or supplied to Professional Engineer in the performance of its obligations under this contract