Finance Committee

General Terms and Conditions

ARTICLE 5 —- GENERAL PROVISIONS

1.

The Contract represents the entire and integrated agreement between the parties and supersedes
prior negotiations, representations or agreements, either written or oral. The Contract may be
amended or modified only by a written modification.

The term “Work” means the construction and services required by the Contract Documents, and
include all other labor, materials, equipment and services provided by the Contractor to fulfill the
Contractor’s obligations.

> If aggregate limits of less than $2,000,000 are imposed on bodily injury and property damage,
Contractor must maintain umbrella liability insurance of at least $1,000,000. All aggregates must
be fully disclosed on the required certificate of insurance.

> The specified insurance requirements do not relieve Contractor of its responsibilities or limit the
amount of its liability to the City or other persons, and Contractor is encouraged to purchase such
additional insurance, as it deems necessary.

ARTICLE 2 — DATE OF COMMENCEMENT AND SUBSTANTIAL COMPLETION DATE

The date of commencement shall be the date of the Notice to Proceed. Substantial Completion shall be

ARTICLE 3 — CONTRACT SUM

Subject to additions and deductions by Change Order, the Owner shall pay Contractor, in accordance with
the Contract Documents, the Contract Sum of:

($ }
The Contract Sum shall include all items and services necessary for the proper execution and completion of
the Work.

ARTICLE 4-— INSURANCE AND INDEMNIFICATION

STANDARD FORM OF AGREEMENT
BETWEEN OWNER AND CONTRACTOR

This agreement is made:

BETWEEN the Owner: City of Nashua, New Hampshire
229 Main Street
Nashua, NH 03060-2019

And the Contractor:

For the following Project:

ARTICLE 1 — THE CONTRACT DOCUMENTS

The Contractor shall complete the work described in the Conti :t Documents for this project. The
documents consist of:

) THE CITY OF NASHUA ‘The Gate City’

Office of Emergency Management

TO: Dan Kooken
Purchasing Manager

SUBJECT: Purchase of Access Control and Camera System For Wastewater Treatment
Plant (Value: $82,531.73)

Funding: 2014 State Homeland Security Program (SHSP) Grant $82,531.73

D\ THE CITY OF NASHUA “the Gate City’

Financial Services

Purchasing Department

April 14, 2016
Memo #16-132

TO: MAYOR DONCHESS
FINANCE COMMITTEE

SUBJECT: | PURCHASE OF ACCESS CONTROL AND CAMERA SYSTEM FOR WWTP (VALUE:
$82,532)
DEPARTMENT: 156 EMERGENCY MANAGEMENT
FUND: 2014 STATE HOMELAND SECURITY PROGRAM (SHSP) GRANT
ACTIVITY: SECURITY EQUIPMENT AT WASTEWATER

Please see the attached communication from Justin Kates, Director of Emergency Management
information related to this purchase.

FINANCE COMMITTEE
APRIL 20, 2016

7:00 PM Aldermanic Chamber

ROLL CALL

PUBLIC COMMENT

COMMUNICATIONS

From: Dan Kooken, Purchasing Manager

Re: Purchase of Access Control and Camera System for WWTP (Value: $82,532)
Department: 156 Emergency Management; Fund: 2014 State Homeland Security Program
(SHSP) Grant; Activity: Security Equipment at Wastewater

UNFINISHED BUSINESS — None

NEW BUSINESS — None

DISCUSSION

RECORD OF EXPENDITURES

PUBLIC COMMENT

NON-PUBLIC SESSION

ADJOURNMENT

REPORT OF THE FINANCE COMMITTEE
APRIL 20, 2016

A meeting of the Finance Committee was held on Wednesday, April 20, 2016, at 7:00 p.m. in the
Aldermanic Chamber.

Mayor Jim Donchess, Chair, presided.

Members of the Committee present: Alderman-at-Large Mark S. Cookson, Vice Chair
Alderman-at-Large Lori Wilshire
Alderman-at-Large Michael B. O’Brien
Alderman Benjamin M. Clemons
Alderman June M. Caron
Alderman Ken Siegel

PUBLIC COMMENT — None
COMMUNICATIONS

_A
Existing HPS ft

Fixture Existing Wattoge |
Quantity

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Materlal Unit Fiomure Mite ‘*' | Installation Labor | Lebor Total Other Fees | Total Unit Cost ended Cost Twetce!

CITY OF NASHUA LED STREET