Finance Committee

UNFINISHED BUSINESS — None

NEW BUSINESS — None
DISCUSSION

RECORD OF EXPENDITURES

PUBLIC COMMENT
NON-PUBLIC SESSION

ADJOURNMENT

£:00 PM

FINANCE COMMITTEE

MARCH 15, 2017
Aldermanic Chamber

ROLL CALL

PUBLIC COMMENT

COMMUNICATIONS

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John L. Griffin, CFO/Comptroller
Melanson Heath Presentation — March 15, 2017

Mayor Jim Donchess
McFarland Johnson Contract Amendment for Park and Ride Project Engineering

Finance Committee - 3/15/2017 Page 13
RECORD OF EXPENDITURES

MOTION BY ALDERMAN CLEMONS THAT THE FINANCE COMMITTEE HAS COMPLIED

WITH THE CITY CHARTER AND ORDINANCES PERTAINING TO THE RECORD OF EXPENDITURES
FOR THE PERIOD FEBRUARY 10, 2017 TO FEBRUARY 23, 2017, AND FOR THE PERIOD FEBRUARY
24, 2017 TO MARCH 9, 2017

MOTION CARRIED

PUBLIC COMMENT - None

ADJOURNMENT

MOTION BY ALDERMAN WILSHIRE TO ADJOURN
MOTION CARRIED

The Finance Committee meeting was adjourned at 7:57 p.m.

Finance Committee - 3/15/2017 Page 12

Finance Committee - 3/15/2017 Page 11
Alderman Wilshire

| noticed at the fireworks there’s always a huge line for the portable toilets. | don’t know if any consideration
can be given to moving some extra ones there for those few hours and then putting them back where we
normally use them. Just a thought.

Mr. Kooken
| can ask if that’s possible.
MOTION CARRIED

From: Dan Kooken, Purchasing Manager
Re: Four Hills Landfill Residential Setback Barrier Wall Construction — Change Order #3
(Value: $291,932)

Finance Committee - 3/15/2017 Page 10
MOTION CARRIED

From: Dan Kooken, Purchasing Manager
Re: Purchase of 2017 Fireworks Display (Value Not-To-Exceed: $15,500)

MOTION BY ALDERMAN CLEMONS TO ACCEPT, PLACE ON FILE AND AWARD THE CONTRACT TO
ATLAS PYRO-VISION ENTERTAINMENT GROUP, INC. IN AN AMOUNT NOT-TO-EXCEED $15,500.
SOURCE OF FUNDING IS DEPARTMENT 177, PARKS AND RECREATION; GENERAL FUND
ON THE QUESTION

Alderman Wilshire

Finance Committee - 3/15/2017 Page 9
Captain Paulson

Correct.

MOTION CARRIED

From: Dan Kooken, Purchasing Manager
Re: Purchase of One (1) Swat Robot (Value: $60,072)

MOTION BY ALDERMAN CLEMONS TO ACCEPT, PLACE ON FILE AND AUTHORIZE THE PURCHASE
FROM ICOR TECHNOLOGY IN THE AMOUNT OF $60,072. FUNDS ARE AVAILABLE IN DEPARTMENT
150, POLICE; 2016 DEPARTMENT OF SAFETY HOMELAND SECURITY TACTICAL AND HAZMAT
ROBOT GRANT

ON THE QUESTION

Mayor Donchess

Finance Committee - 3/15/2017 Page 8
Mayor Donchess

Yes, that would be fine.

Alderman Cookson

You have two pieces of work that need to be done. One is a panel and one is the fire panel. On this particular
request, you went with the lowest bidder.

Captain Paulson

Correct.

Alderman Cookson

Even though the lowest bidder was in Marlborough, which is maybe an hour away. You had two local vendors

Finance Committee - 3/15/2017 Page 7

MOTION CARRIED

From: Mayor Jim Donchess

Re: Hoyle Tanner and Associates Contract Amendment for Nashua Canal Pedestrian Bridge
Engineering Services

MOTION BY ALDERMAN CLEMONS TO ACCEPT AND PLACE ON FILE

ON THE QUESTION

Alderman Cookson

The additional fee associated with the contract amendment for technical services is $715 of which $143 is the

match portion that the city is responsible. Again by us accepting and placing on file, we are agreeing the $143
match?

Finance Committee - 3/15/2017 Page 6
Alderman Cookson

Maybe we can follow up and have an additional discussion. | can put my questions in writing and get the
opportunity to get the response well thought out.

Mayor Donchess

Why don’t you send an email to Mr. Griffin.

Alderman Cookson

Happy to. | just have one last question. On page 40, the $900,000 and the $700,000, the first one going to

pension and the second one going to CERF, that was under Mayor Lozeau’ s or was that you, Mayor? Was
that your first budget?