Finance Committee

THE CITY OF NASHUA “The Cate City’

Financial Services

Purchasing Department

September 27, 2018
Memo #19-070

TO: MAYOR DONCHESS
FINANCE COMMITTEE

SUBJECT: | PURCHASE OF PERSONAL PROTECTIVE CLOTHING/EQUIPMENT (VALUE:
$20,100)
DEPARTMENT: 152 FIRE RESCUE; FUND: GENERAL

Please see the attached communication from Steve M. Buxton, Deputy Fire Chief to George A. Walker,
Assistant Fire Chief dated August 29, 2018 for information related to this purchase.

877.700.7678
WWW.STHTInc.com

Effective January 1, 2012 through December 31, 2018

Senior Principal
Principal

Senior Advisor
Senior Professional
Professional
intern/Designer
Support

Reproductions
Travel

Other Reimbursables

Consultants

$185 - $215
$130 - $189
$95 ~ $125
$95

Cast plus 10%
IRS Standard Mileage Reimbursement Rate

SMAT reserves the right to adiust its biling rates annually.

ARCHITECTURE ENGINEERING

PLANNING

INTERIORS ENERGY

ARCHITECTURE ENGINEERING BLAMING INTERIGRS ENE AY

B77 706.7678
WY OW. SPNTTING.com

Ordered By: Mr. Garry Pilon
Building Maintenance Supervisor
Nashua Police Deparirnent
Panther Drive
Nashua, NH 03061-0785

Description of Work: Assessment of the existing HVAC equ uipment and controls at the Nashua
Police Station (as described in the attached oreposal letter ‘st ed June 5,
2018).

Fee Basis: SKIRT proposes to provide these services for a fixed fee of $19,600, whic!

Gerry Plior
June 5, 2018
Page 2 of 2

We wil produce one electronic Rep ort for review and comment by the Nashua Police Department,

4
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2. We will produce one cost estimate as an appendix to the report.

3. Following the submission, SMAT wil meet with NPD personnel to go over any comments.

i. Hazardous materials identification and remediation wil not be inc clad ed in the evaluation or cast estimates.
2. SMT will have access to existing drawings for review and scanning and will be returned to NPD lincludin

June 5, 2018

Mr. Gerry Pilon

Building Maintenance Supervisar
Nashua Police Department
Panther Drive

Nashua, NH O3061-078S

Re: Nashua Police Station HVAC Assessment

Dear Gerry:

We re pleased to have ihe apportunity to assist you and the h vesh hua Police Department (NPD) in assessing the
xisti ng HVAC equigrment and controls, SMART has significant experience performing equipment assessments to help
clie s identify risks and equigment life expectancy. Our experience comes to this project effort from a wide array of

EXHIBIT B

Summary & Scope of Work

City of Nashua Police Department
Professional Services related to HVAC Study

Summary & Scope of Work

i.

NM

SMRT will vist NPD site over multiple days and take inventory and rake an assessment of the
HVAC equipment, capacities, and useful life expectancy.

SMRT will prepare and provide written or electronic inventory report of HVAC equipment,
capacity, useful life expectancy and issues or concerns and make recommendations.

EXHIBIT B

Summary & Scope of Work

City of Nashua Police Department
Professional Services related to HVAC Study

Scope of

SMART will visit NPD site over syultiole days and take inventory and make an assessrnent of the
HVAC equipment, capacities, and useful life expectancy.

SMRT will prepare and provide written or electronic inventory report of HVAC equipment,
capacity, useful life expectancy and issues or concerns and make recommendations.

City determines that such gratuities were or offered or given, it may terminate the contract at will
or for cause in accordance with paragraph 8.

The rights and remedies of this section shall in no way be considered for be construed as a
waiver of any other rights or remedies available to the City under this contract or at law.

to Service Provider in writing that the whole of the work was completed on the date indicated in
the notice or provide Service Provider with a written list of work not completed. With respect to
work listed by the City as incomplete, Service Provider shall promptly complete the work and
the final acceptance procedure shal! be repeated. The date of final acceptance of a project by the
City shall be the date upon which the Board of Public Works or other designated official accepts
and approves the notice of completion.

Provider's expense, by Service Provider to the City upon completion, termination, or cancellation
of this contract. Alternatively, if the City provides its written approval to Service Provider, any
books, reports, studies, photographs, negatives or other documents, data, drawings or other
materials including but not limited to those contained in media of any sort (e.g., electronic,
magnetic, digital) prepared by or supplied to Service Provider in the performance of its