Minutes

Special Board of Aldermen 7-14-2020 Page 11
Director Kleiner

So even since those residents chose not to let the Assessors measure at that time, all residents will receive
a letter asking for an interior inspection or for an exterior inspection also if it wasn’t completed later on in
the process. So we will make another attempt, you know, could it have been that was a bad time, really a
bad time for that resident? There’s many different reasons. But we will circle back and we will make
another attempt to complete that inspection.

Alderwoman Lu

Special Board of Aldermen 7-14-2020 Page 10
So Madam President, | am sorry we are a little long, but we can take any questions.
President Wilshire

Thank you, Director Kleiner. Does anyone on the Board have questions for Director Kleiner? Alderman
Clemons?

Alderman Clemons

Special Board of Aldermen 7-14-2020 Page 9

This will be completed by the end of August so it is going to be a snap in to the new system, very different
from how the old system is. It is going to be the same look and feel as staff has and with the ability to look
up the information as was done in the past. Alright, Kim, that’s all that | have.

Director Kleiner

Special Board of Aldermen 7-14-2020 Page 8

accounts that meet that criteria so they don’t have to go keep searching for it over and over again, it will be
right there for them, just scroll through everything.

Special Board of Aldermen 7-14-2020 Page 7

which we refer to as AP5 and the existing system that the Assessing Department has been using for

several years which we refer to as Classic. So right off the bat, AP5 has a much improved user interface
over the Classic CAMA System. It is easier and friendlier to use, and it is also gives a full screen view of
the system as opposed to a tiny window as in Classic. So our staff can see more information at one time.

Special Board of Aldermen 7-14-2020 Page 6

As you can see by the shaded areas, at this point they had really just started Ward 3, but the residential
properties in Ward 1 and 2 had been completed.

Special Board of Aldermen 7-14-2020 Page 5

inspection for an abatement, they are performing an inspection for a building permit, it could be a recent
sale that they are qualifying. That activity should always be included in our CAMA System with a date and
the reason for that inspection and that hadn’t always been done. So we issued a directive immediately,
even before Mr. Cornell has finished his audit, as soon as he came to us and said that was one of his
findings.

Special Board of Aldermen 7-14-2020 Page 4

Kim Kleiner, Director of Administrative Services

Good evening and thank you very much, Madam President, Members of the Board of Aldermen, Members
of the Board of Assessors who have joined us. | am here this evening with Nick Miseirvitch who is the
manager of Infrastructure for the Information Technology Team. We are delighted to give you an update on
what has happened in Assessing since September, which was our last update to you.

Special Board of Aldermen 7-14-2020 Page 3
Alderman Laws

| am here, | am alone | (audio cuts out).

Alderman Cleaver

| am here, | am alone and | am practicing social distancing.

Alderman Harriott-Gathright

| am present, | can hear you, | am alone and | am practicing social distancing.
President Wilshire
| am here, | am alone and | am practicing social distancing.

Susan Lovering, City Clerk

You have 15 in attendance.
President Wilshire

Special Board of Aldermen 7-14-2020 Page 2

The roll call was taken with 15 members of the Board of Aldermen present: Alderman Michael B. O’Brien,
Sr., Alderman Patricia Klee, Alderwoman Shoshanna Kelly, Alderman Richard A. Dowd, Alderman June M.
Caron, Alderman Benjamin Clemons, Alderman Thomas Lopez, Alderman David C. Tencza, Alderwoman
Elizabeth Lu, Alderman Ernest Jette, Alderman Jan Schmidt, Alderman Brandon Michael Laws, Alderman
Skip Cleaver, Alderman Linda Harriott-Gathright, Alderman Wilshire.