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NHDOT FUNDING SUMMARY

The following is a summary of the total estimated project costs to date:

Preliminary Engineering (PE)
Feasibility Study Phase $36,547.20 $9,136.80 $45,684.00
Preliminary Design Phase $29,456.00 $7,364.00 $36,820.00
Final Design Phase $18,422.40 $4,605.60 $23,028.00
Bid Phase $3,464.00 $866.00 $4,330.00
PE Total $87,889.60 $21,972.40 $109,862.00
ROW Total
Construction (CON)
Construction Cost $268,000.00 $67,000.00 $335,000.00
Construction Engineering $76,000.00 $19,000.00 $95,000.00
TOTAL $431,889.60 $107,972.40 $539,862.00
K:\Marketing\Marketing By Town or Client\Nashua_NH\2016_MIne Falls\(-Contract\Exhitit B - D_nev 1.doox Page 9

EXHIBIT D
Schedule

Consultant shall perform the services indicated in Exhibit A in conformance with the following:

Engineering Study Phase Services S-1 through S-10 24
Design Phase Services
e Preliminary Design P-1 through P-9 12
e Final Design F-1 through F-3 16
Bid Phase Services B-1 through B-4 10

Construction Phase Services C-1- through C-X
e Project Startup, Shop Drawings,
Construction Administration
TBD

e Resident Project Representative (RPR)

Services
TBD

* From the Effective Date of the Agreement
** From Approval by Client of Preliminary Documents

*** Erom Authorization by Client to Proceed

K:\Marketing\ Marketing By Town or Client\Nashua_NH\2016_MIne Falls\0-Contract\Exhiblt B - O_rev 1.docx

Weeks*

Weeks*
Weeks**

Weeks***

Weeks

Weeks

Page 10

J

(=>), THE CITY OF NASHUA “The Gate City’
wey Financial Services

Purchasing Department

June 9, 2016
Memo #16-159

TO: MAYOR DONCHESS
FINANCE COMMITTEE

SUBJECT: PURCHASE OF PAKFLATT 4-STATION VOTING BOOTHS (VALUE: $52,994)
DEPARTMENT: CITY CLERK; FUND: WAGES FULL TIME

Please see attached communication from Patricia Piecuch, City Clerk, dated June 8, 2016 for information
related to this purchase award.

Inclusion-Solutions is the exclusive U.S. distributor of the Franklin PakFlatt 4-Station Voting Booth.
Pursuant to NRO § 5-84 Special purchase procedures (A) (4) Sole-source procurements, where the
proposed purchase is manufactured by only one company.

The City Clerk and the Purchasing Department recommend awarding this purchase to Inclusion-Solutions
in an amount of $52,994.

Respectfully,
Yor
Purchasing Manager

Cc: P Piecuch J Griffin

i220 Main Street « Nashua, New Hampshire 03061 » Phone (603) 589-3330 e Fax (603) 589-3344

229 Main Street

City of Nashua poss, aN 8
Office of the City Clerk | (603) 589-3010

Fax (603) 589-3029
E-Mail: cityclerkdept@NashuaNH.gov

Patricia Piecuch
City Clerk

MEMO TO: Dan Kooken, Purchasing
FROM: Patricia Piecuch, City Cler'
DATE: June 8, 2016

RE: New Voting Booths

The City Clerk’s Office is requesting to purchase 50 Franklin PakFlatt 4-Station voting
Booths, sold exclusively by Inclusion Solutions for $52,994. Since Inclusion Solutions is
the sole provider, this purchase would be made pursuant to NRO § 5-84 (A) (4), Special
Purchase Procedures.

After the Presidential Primary Election, the City Clerk's Office took a look at the current
number of Douglas voting booths in each ward. Based on those numbers, we will not
meet state requirements for both the State Primary and General Elections this year.
The Douglas voting booths have been in use for at least two decades and we continue
to lose some parts or a booth each election.

As you are aware the City Clerk's Office suggested to you the Franklin PakFlatt 4-
Station Booth, which meets requirements under state law. The City Clerk’s Office felt
this was the best fit to meet the needs relative to the ease of setting up, tearing down
and for storage. it will also be beneficial for those wards whose polling space is limited.

In our discussion you reviewed other alternatives available and it was your opinion that
the Franklin PakFlatt 4-Station Booth, was superior to other alternatives. Inclusion
Solutions has sold over 10,000 units, across 46 states.

According to our voter registration totals of June 3, 2016, there are 52,519 registered
voters. These numbers will definitely climb since this is a Presidential year. Based on
RSA 658:9, we currently would be short 78 booths, for the General Election, which
includes the use of all table-top screens as required by law. Even for the Primary
Election, we still will not have enough booths in all polling locations, if again, utilizing all
table-top screens. State law requires that we have a minimum of two table-top screens
in use at every election, but will allow not more than 50% to be used at any election. If
using the maximum allowed table-top screens, it then requires us to rent tables and
chairs in order to meet that requirement.

The purchase of these booths will allow us to meet state law in each of our polling
locations, while allowing the election officials to set-up additional booths on other
elections should they see fit. Also, this will allow us to cut down on the number of table-
top screens that are used in each location and will be easier for the election officials in

EDUCATION
M.Sc, cum laude, Human

Geography (specialization
in Urban Geography),
University of Amsterdam

B.A, with honors,
Cultural Geography, New
York University, Gallatin
School of Individualized
Study

_TESSA HARTLEY

(DIN

Tessa brings vast experience in CDBG-DR Action Plan data collection and analysis, project

TOR

management, research, and community outreach to the Metric team. Her work history

hightights a variety of projects and tasks where she gained and honed these skills. She's a great

communicator with meticulous attention to detail. In addition to her technical skills, she is goal

-riven and passionate about helping communities deliver meaningful and efficient post- and pre-

disaster services, Tessa is a results-onented professional with several years’ experience in CDBG-

DR, emergency preparedness, and housing advocacy programs. She is a strategic problem-solver

with a track record for leveraging big data to deliver thoughtful, actionable solutions.

EXPERIENCE

* Coronavirus Relief Fund (CRF) Grant
Management, Seward County, Finney
County, and Neosho County, KS.
Policy Analyst. Tessa serves as policy analyst
in this engagement, supporting policy
development for the city's COVID-19
response and recovery efforts, including
such topics as: data security and protecting
personal identifiable information, and
emergency operations planning.

* Greater New Orleans Housing
Alliance, New Orleans, LA, Public
Policy & Rental Program Coordinator. Ms.
Hartley facilitated all activities regarding
Outreach and Advocacy, Rental Housing
and Emergency Preparedness Committees
for an affordable housing coalition; working
at the intersection of the nonprofit,
public, and private sectors. This required
coordinating efforts of 40 housing-related
member organizations around pertinent
action items and policy advocacy.

* The McEnery Company, New
Orleans, LA. Research Analyst. Tessa was
responsible for researching and preparing
up to concurrent 10 appraisal reports. She
performed comprehensive research on her
subject properties, whereby she assessed

property history, zoning, flood zone,
physical geography, and any factors that
could impact property value.

GoldmanHarris LLC, New York, NY.
Project Manager/Paralegal. Tessa managed
up to three concurrent cases, while
performing due diligence for all incorning
cases to the firm. She utilized her excellent
communication skills to coordinate with
the Client, City Planning Project Manager,
architects and environmental consultants
to compile all materials necessary for
submission of cases to city agencies.

the transporting of these screens back and forth to city hall. It will also eliminate the
need for rental of tables and chairs.

The City Clerk’s Office is respectfully requesting to expend $52,994 from the wages full
time account, 07.1.565-51100 for the purchase of these booths.

Should you have questions, please feel free to contact me.

Ct) inclusion-solutions

Inclusion Solutions
2000 Greenleof St.

Suite 3 Evanstan, IL 60202 Sales Quote
www. inclusionsalutions.com
Email contact@inclusionsolutions.com Quote # $Q-001783
Tel 847-869-2500
t ]
Fax 847-869-2515 Date 6/6/2016
Billing Address Nashua NH, City of Shipping Nashya NH, City of
229 Main Street Address NE
PO Box 2019
Nashua, NH
03061
City Clerk's Office
Contact Patricia Piecuch Email Address piecuchp@nashvanh.gov
Phone 603-589-3002
Sales Rep
HB’
item No Product Name Quaniity Unit Pree Discount Sub-Total -
per Unit .
4SFRKLN Franklin® Booth g $849.00 $10.00 $7,551.00
ASFRKLN-4UP Franklin® Booth w/ 4 4] $849.00 $10.00 $34,399.00
"“Standing/Up" Shelves
4SCURTAIN Franklin Booth Curtains 50 $199.00 O% $9,950.00
Remarks Delivery by August 1, 2016 Sub-Total $51,900.00
Shipping $1,074.00
Total $52,994.00

To approve quote, sign and fax back fo 847-869-2515 or sign, scan document. and email to
sales@inclusionsolutions.com

Quote Approved by:

www. InclusionSolutions.com

Page | of 3

Ph#847-8469-2500

(Sign Here}

Fax#847-869-2515

© inclusion=solutions

Pakflatt® Franklin® Voting Booth
The best solution for every election

America’s #1 Voting Booth
is the unique Pakflatt® Franklin® Voting
Booth — exclusive to Inclusion Solutions.

It is a four-compartment booth — it
alternatively can be set up as a two or
three-person booth to suit the available
space in a variety of polling places.

The booth is universally designed with
three standing height shelves and one
lowered shelf to accomodate all voters
— with and without disabilities.

(€)) inclusion-solutions
=

Pakflatt® Franklin® Voting Booth

Key Features:
Accessible

® Universal design: ali voters — with and without
disabilities — vote at the same booth

* Booth meets all ADA and ADAAG standards for
width, approach and clearance, anc includes one
lowered station

e Custom configurations available

Simple. Storage and Setup
e No pieces to lose — all booths are self-contained

e Durable, easy to set up: one-piece construction
(legs collapse inside booth)

* Packs small for storage — requires only 30% of
the space of other booth types

Efficient
e Reduce lines with ultra-efficient 4-station design

° Can be set up as 2, 3 or 4 station booths
depending on precinct configuration

Proven Successful Solution
e Over 10,000 booths in use in 46 states and
counting

e Consistent response from election officials, voters
and poll workers that the Franklin is the best
booth they have ever used

For more information:

http://www. inclusionsolutions.com/election-access

| t 847.669.2500

; 2000 Greenleaf Street, Suite 3
f 847.869.2515

| Evanston, IL 60202

Durable

e Automotive grade aluminum makes it the most
indestructible booth on the market

® Shelf supports over 200 lbs.

Assembled dimensions

* 61” to frame top

37.5” to standard writing shelf
30” to seated/accessible shelf
32” between outside legs
20.5” shelf depth

Packed Dimensions: 38.5” L x 25” H x 9.5" D
Weight (assembled): 44 Ibs

Franklin® 4-station booth pricing

Franklin® 4-station booth: $849.00
Custom Booth Decals (Set of 2): $29.95
Booth curtain system: $199.00
Light set (pack of 4). $99.00

Other accessories available. See catalog for details.

Ei yout

Ej ®InclusnSolution

{ G00,314.5232 video relay for hearing user www. inclusionSelutions.com

i 1.866.232.5487 (toll free)