Search

“MRF” means Materials Recycling Facility.

“Processing Fee” means any fee paid by the City to the successful vendor for the cost of pracessing and
recycling Acceptable Materials.

“Service Year” means a twelve (12) month period, beginning on the first day of the month of July of a calendar
year and extending through the last day of June of the next calendar year (or a lesser time pro rata in the
event of termination prior to the conclusion of a full year of service), during which hauling and processing of
Acceptable Materials are provided to the City by the successful vendor. The first “Service Year” shall
commence July 1, 2016 and end June 30, 2017.

“State” means the State of New Hampshire.

“Ton” means a short ton of two thousand (2,000) U.S. pounds.

3. TERM of AGREEMENT

The term of the contract will be for One (1) year, commencing on or about July 1, 2016 and terminating on
June 30, 2017, with the option to extend the contract annually for a total of up to three years. Each year is
subject to annual budget appropriations and the discretion of the City of Nashua.

4. BASIS OF AWARD

A contract will be awarded for the proposal that is most advantageous to the City, with consideration given to
the comprehensiveness and feasibility of the proposal, price, references, and the experience, qualifications,
and the compliance and legal history of the vendor and any proposed subcontractors. The City may conduct
discussions with responsible vendors prior to selection. The successful vendor shall begin performance
upon receipt of a Notice to Proceed and a valid purchase order from the City.

The City of Nashua may reject any or all of the proposals on any basis and without disclosure of a
reason. The failure to make such a disclosure shall not result in accrual of any right, claim or cause of action

by any unsuccessful participant against the City of Nashua.

The proposal must be specified ON THE AMENDMENT FORMS PROVIDED; use the back of the page, if
necessary. Failure to complete the information on the forms may result in dismissal of entire proposal.

Attachment A “PROPOSAL COSTS”
Complete the table with the requested information. State any exceptions to the RFP requirements on

this form.

Attachment B “LIST of REFERENCES”
The vendor shail list five (5) references from communities similar in size and program description to the

City of Nashua, where the vendor has at least one-year’s experience with handling the recyclables for
each community. inciude the name, titie and phone number for the contact person.

5. SCOPE OF SERVICES

The successful vendor shail be responsible for all aspects of providing the requested service: the pickup and
hauling of single stream recyclables from the Four Hills Landfill / Nashua Recycling Center, the processing,
marketing and shipping of recyclables; the disposal of any residue; the maintenance of records and provision of
documents and reports to the City; and the care and maintenance of equipment furnished for this program and
any other associated items. Upon acceptance of recyclables, the successful vendor shall be responsible for all

handling of said materials.

§. a. Operation

The successful vendor must accept all recyclables that are delivered during the term of its contract. The vendor
shall provide to the City a list of materials and grades currently accepted at the vendor facility, and any minimum
quality specifications, including allowable contamination limits. The vendor shall also provide a description of
unacceptable materials and shall be responsible for inspecting designated recyclables upon delivery. Once said
recyclables are accepted, they shall be the property and sole responsibility of the successful vendor.

lf materials are rejected or downgraded by the successful vendor, the City must be notified as to why; by the next
business day following the day the rejection or downgrade occurred. Digital photographs of the rejected or
downgraded materials shall accompany this notification. The City must be provided with an opportunity for on-
site inspection of materials in question.

If the successful vendor fails to pick up or accept recyclables because of facility or service failure, without
exclusion, even from a force majeure event, the successful vendor shall be responsible for providing alternative

recycling services and compensating the City for any additional costs.

Materials currently accepted at the Nashua Recycling Center, and which shall be included in the vendor's
proposal, are:

Single Stream Recyclables:
Aluminum beverage cans

Tin / Metal cans

Clean aluminum foil and trays
Glass bottles and jars — all colors
Plastics containers: # 1 through #7
Newspapers

Cardboard — corrugated and chipboard
Magazines / phone books

Junk Mail

Mixed Paper / shredded paper

Current annual quantities are in the range of 5000 — 5500 tons of single stream recyclables.

Quantities of acceptable materials do fluctuate and shall not be construed as warranties or guarantees of the
quantity of recyclables that will actually be provided by the City of Nashua.

Materials shail be transported from the Nashua Recycling Center by the successful vendor's staff or contractor
and equipment; Solid Waste Department equipment and staff shall be available for live loading the vendor's
trucks. The pickup schédule shall be sufficient to keep the storage area for single stream recycling reasonably

clear.

During the term of the Agreement between the successful vendor and the City, or any extension thereof, Nashua
may expand the definition of Acceptable Materials to include additional household recyclable materials which are
mandated to be recycled by any state or federal agency or which are agreed to by the successful vendor and the

City.

5.b. Transportation
The successful vendor shall provide transportation of recyclable materials directly from the Nashua Recycling

Center to the MRF, utilizing vendor-supplied trucks and drivers to deliver materials to the vendor's MRF.
Pickup and hauling of loads of material by the vendor at the Nashua Recycling Center shall be during the
hours of 8:00 am and 3:30 pm, Monday through Friday, and loading must be completed by 3:30 pm.

Rain and ordinary snow accumulations shall not be grounds for the cancellation or delay of pickup or delivery
unless both the vendor and the City agree that travel should not occur for safety or health reasons.

The City shall have the right of access to all portions of the facility at all reasonable times, for purposes of
inspection, monitoring and conducting tours. The City’s rights of access shall be conditioned upon compliance
with reasonable safety rules and regulations of the facility.

5.c. Equipment
The successful vendor shall provide and maintain sufficient equipment, in good working condition, to enable

proper servicing of this agreement.

5.d. Processing Facility
The vendor shall provide a description of the processing facility, including the type of equipment used and a

process flow diagram. Please indicate the number of years of operation, capacity, hours of operation and any
scheduled shutdowns. A tour of the facility for City officials will be arranged at a mutually convenient time, if
possible within two weeks of submittal of the Proposal.

5.¢e. Marketing Materials
At the request of the City, the successful vendor must be prepared to identify all processing facilities, secondary

haulers, and markets it intends to use for recycling the materials. This information will be kept confidential upon
request. The successful vendor must also minimize the amount of material entering the processing facility that is
disposed of as unrecyclable residue. This amount must not exceed 10% on an annual basis.

If, at any time during the fife of the contract, there is a change in the processing and / or marketing facility used,
the successful vendor shall request the City's approval for such a termination, amendment or replacement (60)
calendar days prior to the effective date of such termination, amendment and / or replacement and shail provide
the City with the name, address and phone number of the new Processor's office, the name of an individual
responsible for the processing operation, the site of storage and / or processing of the recyclable material, and
the names and addresses of the processor's secondary haulers and end markets.

Properly prepared materials MUST be marketed to end users that will recycle. Materials cannot be landfilled or
incinerated, except within the allowable residue limit.

5.f. Reporting Requirements

5. f.1. Scale Weights
The successful vendor must agree to accept the scale receipts of the Four Hills Landfill as the official

measure of weight. One ton weighs two thousand pounds.

5.1.2. Records and Reports
The successful vendor shall provide the City with a monthly activity statement and any supporting

documentation requested, of all recyclables tonnage accepted, and a statement of account for revenue /
costs. These monthly statements shall be provided to the City by the end of the second week of each
month for the previous month. A report shail be provided to the City by February 1 annuailiy, detailing
the previous service year's activities.

6. RECORDS and ACCESS

The successful vendor shall maintain record of amounts of acceptable materials delivered from the City. The
successful vendor shall maintain books and records in accordance with generally accepted accounting principles
and practices. The successful vendor shall make available to the City afl books and records necessary to verify

the amount of material delivered by the City.

i ¥ A
U2 iParametrics @mel

PROPOSAL FOR THE CITY OF NASHUA
ARPA ADMINISTRATIVE SERVICES

Operational Relief Fund Program

The Operational Relief Fund Program aims to help rebuild the local economy and is designed

7] to meet the needs of the City's small businesses. The Program provides grants to cover eltgible
COVID.19 expenditures made or planned through year-end 2021, including costs associated

with operating losses, costs of "business interruptions and disruptions," and expenses related

iParametrics

to public health actions for businesses,

BEFORE YOU GEF STARTED

Program Overview

required to be submitted with this application, and the application timeline and next steps.

Click here to view and download the Program Overview, which includes application instructions, the list of documents that are

General Entity Information

Legal Name of Entity *

Physical Street Address *

Entity Type *

City * Zip Code *

Program Compliance and Quality Assurance

The same Team Lead staff who provided quality assurance on similar US Treasury and other federal grant programs will serve the
City of Nashua. As guidance for the US Treasury Amencan Rescue Plan Act continues to evolve, the Act presents a unique nsk
profile. riddied with unknowns. The iParametrics GMS is designed to safeguard the City of Nashua against unspecified compliance
risk related to unrevealed US Treasury Guidance. Our analytics team stands ready to make updates to the system as new guidance
is established and released. Additionally, if requested by the City our team has the capability to conduct internal audits of all
applications accepted to ensure continual compliance and validate each submission received.

The iParametncs GMS is configured to move applications through the process, giving each application a pre-charted path from
application submission to eligibility review to award determination to closeout. These pre-determined stage gates increase program
efficiency and reduce errors, as controls are built in to ensure no application moves beyond a specific stage gate until all quality

control is complete, documents are uploaded, approvals are in place, etc.

PAGE 24

7. FEES and PAYMENTS and REVENUE SHARING

A revenue sharing agreement for all materials shall be included to offset processing fees or be paid to the
City.

The successful vendor shall render to the City a monthly statement with all necessary reasonable supporting
documentation and calculations.

8. CITY of NASHUA CONTRACT

A sample of the City’s standard contract is attached.

9. CONTACT

City of Nashua
Division of Public Works, Solid Waste Department

840 West Hollis Street

Nashua NH 03062
ATTN: Sally Hyland, Recycling Coordinator

hylands@nashuanh.gov

REQUIRED FORMS RFP1058-022616
ATTACHMENT A Proposal Cosis

ATTACHMENT B Vendor References

REQUEST FOR PROPOSALS RFP1058-022616

DIVISION OF PUBLIC WORKS SOLID WASTE DEPARTMENT
CITY OF NASHUA NEW HAMPSHIRE

ATTACHMENT A — PROPOSAL COSTS

PROCESSING COST per ton /
ton

{estimated annual tonnage: 5000 — 5500 tons)

TRANSPORTATION COST per load / load

(estimated annual # loads: 333}

Name of Hauling company, if different from vendor

Formula that would reduce Processing
Costs or produce revenue

(List indexes used to calculate recycling costs)

Vendor Name & Address:

Phone: Fax: e-mail:

(Authorized Signature) (Date)

(Printed/Typed Name & Title)

REQUEST FOR PROPOSALS RFP1058-022616
DIVISION OF PUBLIC WORKS SOLID WASTE DEPARTMENT
CITY OF NASHUA NEW HAMPSHIRE

ATTACHMENT B —- VENDOR REFERENCES

List five (5) references from communities similar in size and program description to the City of Nashua, where
the Vendor has at least one-year’s experience with handling the single stream recyclables for each
community. Include the name, title and phone number for the contact. Provide two (2) letters from
communities relative to vendor's performance under their contract. Please TYPE or PRINT,

COMMUNITY. POPULATION CONTACT PERSON PHONE

Vendor Name & Address:

Phone: Fax: e-mail:

(Authorized Signature) (Date)

(Printed/Typed Name & Title)
10

EXHIBIT B

24 Bunker Hill Industrial Park
Charlestown, MA 02129

Danielle Greenberg
Nashua Purchasing Agent II
229 Main Street

Nashua, NH 03060

RE; RFP1058-022616 - Single Stream Recyclable Material Processing

Dear Ms. Greenberg;

Casella Recycling, LLC (“Casella”) is pleased to provide the City of Nashua, NH with
this proposal for single stream recycling services in response to the Request for Proposal
(“RFP”) issued on January 27, 2016. We are the recycling subsidiary of Casella Waste
System, INC., a publicly-traded company on the NASDQ under “CWST”, Our
outstanding qualifications and experience for successfully carrying out the terms of the
proposed are well documented, having been the City’s recycling vendor for the last three

years.

We look forward to continuing our work with the City and want to thank you for this
opportunity to submit our proposal.

a’
appadona
ce President

casella.com

REQUEST FOR PROPOSALS RFP1058-022616

DIVISION OF PUBLIC WORKS SOLIDWASTE DEPARTMENT
CITY OF NASHUA NEW HAMPSHIRE

ATTACHMENT A-PROPOSAL COSTS

PROCESSINGCOST perton _

(estimated annual tonnage: 5000-5500 tons)

$60.09 ton

TRANSPORTATION COST perload

(estimated annual # loads: 333)

$225.00 Nios

Name of Hauling company, F different from vendor

CASELLA RECYCLING, LLC

Formula that would reduce Processing
Costs or produce revenue

(List indexes used to calculate recycling costs)

CASELLA ACR (AVERAGE COMMODITY REVENUE} LESS
$60.00 WITH 50/50 REVENUE SHARE, OR DOLLAR FOR
DOLLAR CHARGE WHEN THE ACR IS UNDER THE
PROCESSING COSTS.

ACR FOR FEBRUARY IS $37.90

$37.90 LESS $60.00 EQUALS A $22.10 PER TON CHARGE

FOR SINGLE STREAM MATERIAL

VendorName&Address: CASELLA RECYCLING, LLC
24 BUNKERHILL INDUSTRIAL PARK

CHARLESTOWN, MA02129
PHONE; 978.817.3333
FAX; 617.241.3806

EMAIL; BOB CAPPADONA@CASELLA.COM

cae

i ut " a.

\ BOB CAPPADONA, VICE PRESIDENT, CASELLA RECYCLING, LLC
~ (Printed/Typed Name & Title)

C, (Authorized Signature)

REQUEST FOR PROPOSALS RFP1058-022616

DIVISION OF PUBLIC WORKS SOLIDWASTE DEPARTMENT
CITY OF NASHUA NEW HAMPSHIRE

ATTACHMENT B-- VENDOR REFERENCES

List five (5) references from communities similar in size and program description to the City of Nashua, where
the Vendor has at least one-year's experience with handling the single stream recyclables for each
community . Include the name. title and phone number forthe contact. Provide two (2) jetters from
communities relative to vendor's performance under their contract. Please TYPE or PRINT

COMMUNITY POPULATION CONTACT PERSON PHONE
WORCESTER 186,016 MR. BOB FIORI (ASST. COMM, DPW) 617.349.4966
BOSTON 655,884 MR. ROB DEROSA (DPW) 617.635.3153
FALL RIVER 88,712 MR. KEN PACHECO (DPW ~ DIRECTOR) 508.324.2585
SOMMERVILLE 78,901 MR. JOSEPH CURTATONE (MAYOR) 617.666.3311
CAMBRIDGE 108,694 MS. RANDI MAIL (RECYCLING CORD.) 508.799.1430

Vendor Name & Address: CASELLA RECYCLING, LLC
24 BUNKERHILL INDUSTRIAL PARK
CHARLESTOWN, MA.02129

PHONE; 978.817.3333
FAX; 617.241.3806

4) EMAIL; BOB.CAPPADONA@CASELLA.COM
So (991
MV (Authorized Signature) | (Date)

\

\ BOB CAPPADONA, VICE PRESIDENT CASELLA RECYCLING, LLC
(Printed/Typed Name & Title)

10