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| THE CITY OF NASHUA whe Gate Cty’

Financial Services

Purchasing Department

April 28, 2016
Memo #16-135

TO: MAYOR DONCHESS
FINANCE COMMITTEE

SUBJECT: CONTRACT AWARD LEGACY PLAYGROUND AT LABINE PARK (VALUE: $233,803)
DEPARTMENT: 177 PARKS AND RECREATION; FUNDS: CONTRIBUTION, PRIOR
YEAR ESCROWS, TRUST AND GENERAL; ACTIVITY: LABINE PARK

Please see the attached communication from Nicholas Caggiano, Superintendent Parks and Recreation
for the information related to this purchase.

Pursuant to § 5-78 Major purchases (greater than $10,000) A. All supplies and contractual services,
except as otherwise provided herein, when the estimated cost thereof shall exceed $10,000 shall be
purchased by formal, written contract from the lowest responsible bidder, after due notice inviting bids.

The Superintendent of the Parks and Recreation Department and the Purchasing Department
recommend awarding this contract in an amount of $233,803 to D.L. King and Associates of Nashua,
NH. This award is contingent upon BPW approval at their next meeting scheduled for 5/5/16.

Respectfully,

Dan Kooken

Purchasing Manager

Ce: N Caggiano L Fautex

229 Main Street e Nashua, New Hampshire 03061 « Phone (603) 589-3330 Fax (603) 589-3344

To:

From:

Re:

A. Motion:

Attachments:

Discussion:

City of Nashua, Public Works Division
Board of Public Works Meeting Date: May 5, 2016

Nicholas Caggiano - Superintendent
Parks and Recreation Department

Contract Award of the Legacy Playground at Labine Park.

To award the Legacy Playground at Labine Park contract to the low bidder who
met the qualifications to D.L. King Associates of Nashua, NH in the amount of
$233,803.40. Funding will be through Department 177 Park & Recreation; Funds:
Contribution, Prior Year Escrows, Trust and General; Activity: Labine Park.

Bid Analysis

The project for the playground at Labine Park has been in the making for some
time. This project will provide a location for the Legacy Playground. The bid will
be for the site work and the installation of certain bid items. There will also be a
community assembly of the playground components. The project is scheduled to
kick off in mid-June and will be completed by early September.

The project was put out to bid and the city received three bids. The bids were
evaluated and a bid analysis was put together. One bid item (playground wood
carpet) amounting to $12,420 was pulled out of the bid. This item will be
provided and installed by the City. After a review of the bids, the feedback from
other departments who have worked with the vendor on other city projects it is the
recommendation of the Park & Recreation Department, and the City Purchasing
Manager to award this contract to the low bidder D.L. King and Associates of
Nashua, NH. in the amount of $233,803.40.

Labine Park Bid Analysis

March 31,2016 DL KING P&L Target

Task Quantity UM Unit $ Total $ Unit $ Total $ Unit $ Total $

Fine Grading 1 U 5,750.00 5,750.00 40,935.00} 40,935.00 72,083.00} 72,083.00
Gravel 1,300 cY 26.16 34,008.00 51.54 67,002.00 30.00 39,000.00
Crushed Gravel 200 cy 26.74 5,348.00 49.88 9,976.00 30.00 6,000.00
Hot Top Hand Method 100 Ton 230.00 23,000.00 159.65 15,965.00 157.00 15,700.00
Temporay Fence 1,200 LF 5.75 6,900.00 3.87 4,644.00 0.00 10,800.00
Mobilization 1 U 50,715.00} 50,715.00 1,803.00 1,803.00 14,900.00} 14,900.00
Stamped Concrete Walkway 530 SF 12.08 6,402.40 29.92 15,857.60 24.00 12,720.00
Stone Dust Pathway 910 SF 1.44 1,310.40 3.60 3,276.00 6.00 5,460.00
Loam and Seed 4" Depth 3,420 SY 0.58 1,983.60 6.42 21,956.40 5.00 17,100.00
Footings 52 Each 258.75 13,455.00 630.10 32,765.20 300.00 15,600.00
Protective Surfacing 3,600 SF 17.12 61,632.00 17.20 61,920.00 22.00 79,200.00
[Engineered Wood Carpet 240 cy 51.75 12,420.00 52.88 12,691.20 90.00 21,600.00
Elements Contractor Build 1 LS 13,340.00] 13,340.00 0.00 0.00 32,600.00] 32,600.00
8x8 Landscape Timber Boarder (38) 440 LF 16.10 7,084.00 36.75 16,170.00 54,00 23,760.00
Irrigation Design and Installation 1 LS 2,875.00 2,875.00 7,210.00 7,210.00 32,000.00} 32,000.00
Total Bid Bid Analysis $246,223.40 $312,171.40 $398,523.00

ENGINEERING DESIGN PHASE CONTRACT Page 4 of 6
For Professional Services for Treatment Works

V.
A.

ADDITIONAL COVENANTS

The ENGINEER agrees to provide in active charge of this PROJECT for the life of the contract a Project Engineer who
is apermanent employee of the ENGINEER and who is a “qualified sanitary engineer” as defined under the
DIVISON'S“ Rules and Regulations for the Prequalification of Consulting Engineers.” The Project Engineer shall be’

Jeffrey R. Pinnette, P.E, Wright-Pierce , 11 Bowdoin Mill Island, Suite 140, Topsham, ME04086

(name and address)

Any proposed change in identity of the Project Engineer on the PROJECT shall first be approved by the DIVISON
before transfer of responsibility is made. Failure of the ENGINEERto abide by the above covenant may be
considered basis for debarment of the ENGINEER from the DIVISON'S Roster of Prequalified Consulting Engineers as
provided for under New Hampshire Code of Administrative Rules Env-Wq 603.08.

The ENGINEER agrees to be solely responsible for all bills or claims for payment for services rendered by others and
for all services and materials employed in his work, and to indemnify and save harmless the OWNER, and all of the
OWNER Sofficers, agents and employees against all suits, claims or liability of every name and nature arising out of
or in consequence of the negligent acts or failures to act of the ENGINEER or others employed by him in the
performance of the work covered by this AGREEMENT.

The ENGINEER further agrees to procure and maintain at his expense such workmen's compensation insurance asis
required by the statutes and public liability insurance in amounts adequate to provide reasonable protection from
claims for bodily injury, death or property damage which may result from his performance and the performance of
his employees under this AGREEMENT.

All documents, including original drawings, design calculations, work sheets, field notes, estimates, and other data
shall remain the property of the OWNER, and shall be transmitted to the OWNERin clean and orderly condition on
demand; however, these may be left in the possession of the ENGINEER at the OWNER Sdiscretion.

The ENGINEER shall not sublet, assign or transfer any part of the ENGINEERS services or obligations (except surveys
and borings and other special services) under this AGREEMENT without the prior approval and written consent of
the OWNER

It is further agreed that the ENGINEER will assist the OWNERor his authorized agent in providing the DIVISON with
clear documentation certifying that the necessary easements, options or outright purchases of land have been
secured to provide for location of treatment works and other associated structures and equipment as shown on the
contract plans or described in the specifications. Smilar documentation will be submitted on approvals from the
State Department of Transportation and/or other state agencies regarding location of treatment works within
rights-of-way and other lands under their jurisdiction.

' Resume clearly describing the candidate's qualifications for the assignment is appended for convenience of reference.
Rev.2020-09

City of Nashua, New Hampshire
Division of Public Works

Legacy Playground at Labine Park
IFB0651-033116

Cleveland Street at Fairview Avenue

Construction Specifications
and
Contract Documents

Prepared By:

Division of Public Works
9 Riverside Street
Nashua, NH 03062

(603) 589-3120
Fax: (603) 589-3169

February 2016

TABLE OF CONTENTS
DIVISION
1. INVITATION FOR BID 0000000000 c cece cece sees tees eeteeeettteeenanans
2. INFORMATION FOR BIDDERS. ....0000000000000oooo occ cece eeeeeeeeteees

3. BID FORM, BID BOND, BID SCHEDULE, AND CONTRACTOR’S

QUALIFICATIONS 000i eect cee eee eentenieenesneeneneeneneens
4, PERFORMANCE AND PAYMENT BONDS L000 ees
5. AGREEMENT ooo. cee cnee cece tens eensenieeneeeeiesrenieeteeneeeneentes
6. GENERAL CONDITIONS 000000 eee eect eete ene cteetteeeetenteens
7. SUPPLEMENTARY CONDITIONS ...00000 0c te eteenteeeees

8. EXHIBITS

Notice of Award

Notice to Proceed

Change Order

Certificate of Substantial Completion
Certificate of Final Completion
Consent of Surety for Final Payment

AR OOW >

9. CONSTRUCTION SPECIFICATIONS. ...........ccscssssssscsscsesssssssscsssssscsesones

TC - 1 of 1

DIVISION 1
INVITATION FOR BID

City of Nashua

Central Purchasing
229 Main Street
Nashua, NH 03060
603-589-3330 Fax: 603-589-3344

February 29, 2016

SUBJECT: INVITATION FOR BID

IFB0651-090815
LABINE PARK —- LEGACY
ADDENDUM #1

Information included in this document becomes a part of the original Invitation for Bid.

Please sign below to indicate receipt of this additional information and include this page with your submittal.

Addendum #1 includes:

This cover page only One page only

Revised Bid to note the following date change - Additional Bid documents have been delayed
and will not be available on the City of Nashua website until Wednesday, March 2,

2016 at 5:00 PM.

All other aspects of the original document remain the same.

Pe Ne a

AL

er doko
Purchasing Manager
City of Nashua

kookend@nashuanh.gov

Phone: 603-589-3333

Addendum #1 receive ior d submittal for |FB0651-033116.
él

(Authorized Signature

L/2¢/ 6

(Date)

2\ THE CITY OF NASHUA ste Cae?

hinancal Services
Purchasing Department

March 24, 2016

IFB0651-033116
LEGACY PLAYGROUND AT LABINE PARK
Addendum #2

information included in this document becomes a part of the original RFP.

Please sign below to indicate receipt of this additional information and include this page with your bid

submittal.

Addendum #2 is being issued to provide additional documents and clarifications. Please see the

attached documents for details.

All other aspects of the original document remain the same.

Respectfully,

SPANKS

Danielle Greenberg
City of Nashua - Purchasing Agent II
greenbergd@nashuanh.gov

Addendum #2 received and incorporated into bid submittal for IFB0651-033116

Please sign and include this addendum in your bid package.

LDEL

(Authorized Signature)

ON Ble ¢/¢e

(Name of Firm) NL. Ring ¢ ASSOoc ptES, THC

iFBO65 1 -033116 Legacy Playground at Labine Park Addendum 2 Page 1 of 1

229 Main Street « Nashua, New Hampshire 03060 « Phone (603) 589-3330 e Fax (603) 589-3344

CITY OF NASHUA, NEW HAMPSHIRE
Legacy Playground at Labine Park
IFB 0651-033116

ADDENDUM NO. 2 - March 24, 2016

Please also note the following items that were discussed at the pre-bid meeting conducted on
March 16, 2016. These items shall be taken into consideration in the preparation of the bid, and
shall be considered to be included in the Contract:

Nick Caggiano discussed the following:

The history of this 4 year project.

Explanation of the role of the Chamber Leadership group.

The history of the location selection.

Neighborhood make up.

Importance of schedule due to the location of the schools.

Description of the Flood Shack and the water service available the contractor is responsible to
bring the irrigation to the building.

City will make connection to the water service in the building and the installation of the
backflow and clock.

The aspect of the community build regarding the playground equipment required by the grant
this will be scheduled by City.

The City will purchase the playground equipment.

Todd Welch discussed the following:

Questions about subbase material requirements for the poured in-place surface: The
manufacturer’s requirements for subbase material were unclear. Clarification is provided below
under Construction Specifications.
Critical dates for bidding. Key dates were read aloud. Dates are:

o Addendum Date: Thursday, March 24, 2016.

o Bid Due Date: Thursday, March 31, 2016

o Notice to Proceed Date: Wednesday, June 1, 2016

© Substantial Completion Date: August 26, 2016

© Final Completion Date: September 12, 2016
Substantial completion was defined as all work being completed except minor punch list items.

1 ADDENDUM 2