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City of Nashua, New Hampshire

Uncompleted Project Status Report

FY 2016

Division:

Department:

Community Development

Community Development

Per NRO 5-134-c, the Financial Services Division shall report to the Board of Aldermen the status of all uncompleted projects.

“Project type" as defined by the ordinance is any one of the following:

(1) An endeavor requiring expenditure in excess of $50,000

(2) The purchase, construction, replacement or rehabilitation of any physical facility, including but not limited to, roads, buildings,
bridges, and sewerage, with an anticipated life in excess of ten (10) years

(3) The acquisition of tangible personal property with an anticipated life in excess of ten (10) years

(4) The acquisition of land or any interest in Jand

(5) Surveys or studies relative to the aforementioned categories

(6) Contractual services provided to the city

i i Activity # A it t i i
: Accounting Unit 7 . y €coun Source of Funding Budge Funds Expended | Funds Encumbered eal Funding Required
Project ‘Account (if applicable) Name Amount Complete | to Complete Project
Project Name Type Brief Description of Project
Jackson Falls Dam Repairs (2) |The cost of repairs to the Jackson 83.1010 2011 (Cap Project - Jackson |General Fund Appropriations 100,000 - - 0% 100,000
Falls Dam per R-14-015 (pending Falls Dam Repairs
legislation avorovalt
Transportation Enhancement {4) | Acquiring two parcels located to 81,3080 2009 Cap Project - State/Federal Grant Funds 280,104 205,318 - 73% 74,786
Grant the north of East Hollis Street Transportation
between Mason Street and Enhancement Grant
Commerical Street, Tax Lots 36-1
and 36-70: R-12-072
(General Fund Appropriations 70,026 $1,329 73%) 18,697
CMAQ - Park & Ride (4) [Construction ofa park and ride 83.3100 2020 Cap Project - CMAQ - |State/Federal Grant Funds 6,500,000 1,445,926 22% 5,054,074
and accessory facilities at up to Park & Ride
two Nashua locations to support
cer pool, van pool, intercity bus
and passenger rail modes. R-12-
(2) Revenue from Other Sources 2,500
INHDOT-Tap Grant (2) |Contruction of a multi-use path 81.3080 2014 Cap Project - NHDOT |State/Federal Grant Funds 400,000 : 0% 400,000
and pedestrian bridge to connect Transportation
the Heritage Rail Trail and Mine Alternate Grant
Falls Park reacreational area.
R-15-122 Revenue from Other Sources 100,000 0% 100,000

Page 2

Board of Aldermen
City of Nashua

229 Main Street June M. Caron
Nashua, NH 03061-2019 Ward 7 Alderman

(603) 589-3030

TO:

FROM:

DATE:

SUBJ:

Board of Aldermen
Alderman June M. Caron, Ward 7
December 7, 2018

Summary of Expenditures ~ Nashua Senior Activity Center

Below please find the summary of improvements the Nashua Senior Activity Center was able to
accomplish with the $25,000 allocated by the City after placing $5,000 in reserve:

VCT replaced in stairwell landings on Temple Street side of building

VCT floor in 2 large rooms downstairs and 3 smaller rooms upstairs, stripped/waxed/buffed

All (4) bathrooms and kitchen professionally steam cleaned

Painting of dining room, down stairs hallway, card/music room, upstairs hallway, education
room, exercise/dance room, trim and door frames, and front door entrance doors

All carpets professionally steam cleaned.

Hardware on front doors oiled and serviced.

Ballasts replaced, LED lights, and relay lights repair in dining room

Upgraded computer memory

Refrigerator repair

Other items pending include:

Chair rails for function rooms
Plumbing

Poly coat for wood floor

Tree of light installation

Telephone equipment replacement
Replace/repair kitchen door

(Estimated cost of pending items is $10,500).

On behalf of the staff and members of the Nashua Senior Activity Center, | would like to thank the Board
of Aldermen for providing the funding to take care of the building maintenance and repairs. We welcome
the Board of Aldermen to visit the Center to see the enhancemenis and witness the enjoyment they
bring to our members.

Jim Donchess
Mayor e City of Nashua

To: Board of Aldermen
From: Mayor Jim Donchess
Date: 12/6/18

Re: Contract for Energy Recovery Upgrades — Construction Services

NRO § 5-90 (E) states that approval by the Finance Committee of a contract award in excess of
$1,000,000 shall be submitted to the full Board of Aldermen. at its, next regularly scheduled meeting for
final approval prior to award of the contract.

The Finance Committee approved and placed. on file the notification of the award of the
referenced contract at their December 5, 2018 ‘meeting. tam requesting the approval of the full
Board of Aldermen for the award of the following: contract, which is over $1, 000, 000.

Contract for Energy Recovery Upgrades ~ Construction Services. ‘Included: is the Purchasing Manager’s
Memo #19-096 regarding the award of this contract to the Finance Committee dated November 29,
2018. This contract has a value of $1, 787, 373. :

Sue Lovering, Legislative Affairs Manager ee

229 Main Street * PO Box 2019 * Nashua, New Hampshire 03061-2019
603.589.3260 »° fax 603.594.3450 * NashuaMayor@NashuaNH.gov
www. NashuaNH. gov

THE CITY OF NASHUA “The Cate City’

Financial Services

Purchasing Department

November 29, 2018
Memo #19-096

TO: MAYOR DONCHESS
FINANCE COMMITTEE

SUBJECT: ENERGY RECOVERY UPGRADES ~ CONSTRUCTION SERVICES (VALUE:

$1,787,373)
DEPARTMENT: 169 WASTEWATER; FUND: WASTEWATER

Please see the attached communication from David L. Boucher, Superintendent Wastewater Department
dated November 19, 2018 for the information related to this contract.

Pursuant to § 5-78 Major purchases (greater than $10,000) A. All supplies and contractual services,
except as otherwise provided herein, when the estimated cost thereof shall exceed $10,000 shall be
purchased by formal, written contract from the lowest responsible bidder, after due notice inviting bids.
The Superintendent Wastewater Department, the Board of Public Works (November 19, 2018 meeting)
and the Purchasing Department recommend the award of this contract in an amount of $1,787,378 to
Methuen Construction of Plaistow, NH.

Respectfully,

Dan Kooken
Purchasing Manager

Ce: D Boucher L Fautuex

229 Main Street » Nashua, New Hampshire 03061 «» Phone (603) 589-3330 Fax (603) 589-3233

Jim Donchess
Mayor e City of Nashua

To: Board of Aldermen
From: Mayor Jim Donchess
Date: 12/6/18

Re: Change Order #5 — Northeast Earth Mechanics, Inc.

NRO § 5-91. Amendment to contracts.[NRO 1987, § 2-256; amended 2-25-2003 by Ord. No. O-03-140;
12-11-2007 by Ord. No. O-07-146] No contract’may be amended as to its scope of work or so as to
increase sums payable to the contr r without. Finance Committee approval for amendment amounts
exceeding $10,000; and without the, Board of Aldermen approval for amendment amounts exceeding
$1,000,000.

approval of the full
$1,000,000.

Change Order #
097 regarding tl
Change Order f

mbe 26 2018. This

83,392 increased the otal contract val

Cc
Sue Lovering, Legislative Affairs Manag

229 Main Street » PO Box 2019 « Nashua, New Hampshire 03061-2019
603.589.3260 ¢ fax 603.594.3450 ° NashuaMayor@NashuaNH.gov
www. NashuaNH.gov

)\ THE CITY OF NASHUA “the Gate City"

Financial Services

Purchasing Department

November 29, 2018
Memo #19-097

TO: MAYOR DONCHESS
FINANCE COMMITTEE

SUBJECT: CHANGE ORDER #5 — NORTHEAST EARTH MECHANICS, INC. (VALUE: $83,392)
DEPARTMENT: 168 SOLID WASTE; FUND: BOND

Please see the attached communication from Jeff Lafleur, Solid Waste Department Superintendent dated
November 19, 2018 for the information related to this contract.

Pursuant to § 5-78 Major purchases (greater than $10,000) A. All supplies and contractual services,
except as otherwise provided herein, when the estimated cost thereof shall exceed $10,000 shall be
purchased by formal, written contract from the lowest responsible bidder, after due notice inviting bids.
The Solid Waste Department Superintendent, Board of Public Works (November 19, 2018 meeting) and

the Purchasing Department recommend the award of this change order in an amount of $83,392 to
Northeast Earth Mechanics, Inc. of Pittsfield, NH.

Respectfully,

Dan Kooken
Purchasing Manager

Cc: J Lafleur L Fauteux

229 Main Street » Nashua, New Hampshire 03061 » Phone (603) 589-3330 e Fax (603) 589-3233 |

Jim Donchess
Mayor e City of Nashua

To: Board of Aldermen
From: Mayor Jim Donchess
Date: 12/6/18

Re: Change Order #2 for 2018 Sewer Replacement — Harvard Street

NRO § 5-91. Amendment to contracts./NRO 1987, § 2-256; amended 2-25-2003 by Ord. No. O-03-140;
12-11-2007 by Ord. No. O-07-146] No. contract may be amended as to its scope of work or so as to
increase sums payable to the contracto : without Finance Committee: ‘approval for amendment amounts

$1,000,000.

The Finance Committe

Sue Lovering, Legislative Affai

229 Main Street > PO Box 2019 »* Nashua, New Hampshire 03061-2019
603.589.3260 ° fax 603.594.3450 » NashuaMayor@NashuaNH.gov
www.NashuaNH.gov

THE CITY OF NASHUA “the Gate Cty"

Financtal Services

Purchasine Department

November 29, 2018
Memo #19-098

TO: MAYOR DONCHESS
FINANCE COMMITTEE

SUBJECT: 2018 SEWER REPLACEMENT — HARVARD STREET — CHANGE ORDER 2 (VALUE:
$440,037)
DEPARTMENT: 169 WASTEWATER; FUND: BOND

Please see the attached communication from Stephen Dookran, P.E., City Engineer, dated November 79,
2018 for information related to this purchase.

Pursuant to § 5-78 Major purchases (greater than $10,000) A. All supplies and contractual services,
except as otherwise provided herein, when the estimated cost thereof shall exceed $10,000 shail be
purchased by formal, written contract from the lowest responsible bidder, after due notice inviting bids.
The City Engineer, Board of Public Works (November 19, 2018 meeting) and the Purchasing Department

recommend the award of this Change Order 2 in an amount of $440,037 to Northeast Earth Mechanics
Inc. of Pittsfield, NH.

Respectfully,

Dan Kooken
Purchasing Manager

Ce: S Dookran L Fauteux

229 Main Street e Nashua, New Hampshire 03061 e Phone (603) 589-3330 » Fax (603) 589-3233

A regular meeting of the Board of Aldermen was held Tuesday, November 27, 2018, a 7:30 p.m. in the
Aldermanic Chamber.

President Lori Wilshire presided; City Clerk Patricia D. Piecuch recorded.

Prayer was offered by City Clerk Patricia D. Piecuch; Alderman-at-Large David C. Tencza led in the
Pledge to the Flag.

The roll call was taken with 13 members of the Board of Aldermen present; Alderman Schmidt was recorded
absent.

Mayor James W. Donchess and Corporation Counsel Steven A. Bolton were also in attendance.

REMARKS BY THE MAYOR

Mayor Donchess

| just wanted to mention a couple of items tonight, first on our agenda is the proposed expansion of the
elderly exception. This is an outgrowth of the State ordered revaluation that was recently done. As we know
the average home went up 23% but the range results across the residential sector among all the
homeowners was very wide. Some went up only a little bit, some went up significantly more than 23% and
what that created was a situation in which some of elderly residents, some of our senior citizens, have seen
their taxes increase significantly because the amount of value above the exemption has expanded
considerably.

The way that the exemption works is right now if someone is 65 years of age and makes $50,000.00 or less,
the first $155,000.00 of value for their home is exempted from taxes. In the age range of 75 to 79,
$180,000.00 is exempted from taxes; and for anyone 80 years or older $225,000.00 is exempted from taxes.
Now of course our objective in creating this elderly exemption is to make it possible for senior citizens who
have lived in our community, have worked here, and spent their lives here, to stay here and stay in their
homes without being forced out because of any property tax burden that they have to bear

In a high property tax State such as New Hampshire though this creates a dilemma in every community
because for every dollar of tax relief which you give to the senior citizens, the rest of the tax payers have to
bear the burden. So I’ve put on your desk an analysis a number of the larger communities in the State of
NH and you will see that currently Nashua has the largest elderly exemption of any city in New Hampshire.
Compared to Manchester, Nashua is in the column third from the right, compared to Manchester, instead of
the $155,000.00 for the 65 year old senior, they give $109,000.00.

However, because of the revaluation we are proposing to expand the elderly exemption, raise it by about the
same amount as the average home went up in the revaluation or about 25%. We are proposing to do this in
a two-step approach; we would raise it this year, for this tax year which means people wouldn’t have to pay
their full tax bill or we would give a refund and then we would raise it again next year. So the two raises
together would equal 25%. So for someone in the 65 year old age range, 65 to 75 the exemption would go
from the $155,000.00 that we have now to $175,000.00 to $192,000.00 next year. For persons 75 to 79 it
would go from $180,000.00 to $203,000.00 to $224,000.00 and for someone 80 years of age it would go
from $225,000.00 to $254,000.00 to $280,000.00. So if a person is 80 years old and makes less than
$50,000.00 if their home is assessed $280,000.00 or less, they would not pay any taxes at all.

Currently the tax relief that we provide our seniors costs about $3 million dollars loss in revenue; this
proposed expansion would move that to about $3.7 million. Now the Budget Committee has recommended
this and | hope you will follow the recommendation of the Budget Committee. | was asked a couple of
questions that | think | should answer now because they could come up again.

First of all, why not do the entire raise this year? Well the problem is that the tax rate has been set, the
budget has passed and this was not in effect so the taxes that we are collecting this year are not the budget
and the tax rate that was established this year do not account for this.

Board of Aldermen 11-27-2018 Page 2

So in essence we are really going to have to pay for whatever we do this year, next year. In other words, if
we were to do the entire thing this year, it would cost us $700,000.00 this year, $700,000.00 next year, but
all of that would have to be paid for next year so it would raise taxes by $1.4 million. Now we have young
families, we have others that are struggling to pay taxes, so it seemed the most measured approach to do
this in a two-step manner so that our seniors would get some relief this year, more relief next year and we
would be able then to account for it in next year’s tax rate.

So Alderman O’Brien and some others are sponsoring it, | think it is the way to go and | hope you will pass it
as it is proposed and as the Budget Committee endorsed it

On another subject, Madam Chair, the Holiday Stroll was this past weekend, Saturday night, many of you
were there. | thought it was, as usual, a really great event, it is a tremendous and wonderful opportunity for
Nashuans of every neighborhood, of all ages, to get together and share downtown and share the feeling of
community. We had thousands of people walking down Main Street carrying candles, every year it is a very
beautiful sight, | think it makes many people very happy and therefore it is a great event. This was the 25"
Holiday Stroll, Alan Manoian who was the one who conceived of this 25 years ago and he spoke on
Saturday night and who said that there were 400, 500, 600 people the first time. He was very glad, of
course, to see all the progress and all the growth in this wonderful event. So again | just thank everybody
for coming out, it was a great time and just again | think it demonstrates what a wonderful community that
we have.

That is all | have Madam Chair.

RESPONSE TO REMARKS OF THE MAYOR

Alderman Lopez

| just want to get my response done now so that we don’t have to debate on it later. So | was the one
who kind of took exception to not just providing the blind and elderly tax credit in one go. But in the
context that the Mayor put it tonight it makes a lot more sense. When we were reducing the budget for
City Welfare, Family Assistance | did not like that but Alderman McCarthy and Alderman Dowd
explained the concept of sticker shock and what was going to happen when everybody saw their
property revaluations and why it was imperative that we keep our eyes on the impact to the overall tax
payer. Sol understand what is being said here, | am most concerned about people on fixed incomes
trying to hold on to their houses, but as the Mayor has explained that’s not likely to affect that
demographic. | appreciate the explanation.

RECOGNITION PERIOD

R-18-093
Endorsers: Mayor Jim Donchess
Board of Aldermen
RECOGNIZING ALEXIS DURANT FOR HER DEDICATION AND VOLUNTEER WORK
WITH THE HOMELESS
Given its first reading;

There being no objection, President Wilshire suspended the rules to allow for a second reading
of R-18-093

Resolution R-18-093 given its second reading;

MOTION BY ALDERMAN LOPEZ FOR FINAL PASSAGE OF R-18-093
MOTION CARRIED

Resolution R-18-093 declared duly adopted.